FMC Lexington- Cable Television Services
Closed Pre-Solicitation Posted
- Solicitation number
- 15B10925Q00000038
- Agency
-
Federal Medical Center Lexington
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 517111 Wired Telecommunications Carriers
- Place of performance
- Lexington, Kentucky 40511, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Justice Federal Bureau of Prisons is seeking a cable television services contract for the Federal Medical Center (FMC) in Lexington, Kentucky. The solicitation (15B10925Q00000038) requires a vendor to provide an updated cable system capable of delivering diverse channels, including multiple foreign language options. The contract will cover cable TV subscription and installation services for approximately 110 televisions across the main institution and satellite camp. Evaluation criteria will focus on price and past performance, with award made to the responsible quoter providing the best value to the government. Key deadlines include quote submissions due by 2:00 p.m. Eastern Standard Time on May 28th, 2025, with quotes remaining valid for 120 calendar days.
The procurement is not specifically set aside, but falls under the small business size standard of 1,500 employees for NAICS code 517111. The contract structure includes a base year and four 12-month option years, totaling a potential five-year service period. The total quantity is 60 months of cable TV subscription and installation, with an estimated 95 channels to be provided. Vendors must be fully registered in the System for Award Management (SAM.gov) prior to award and throughout contract performance. Contractors will be responsible for installing new cable infrastructure, removing the existing system, and providing maintenance, including remote troubleshooting and on-site repairs. All future information about the acquisition will be posted on the SAM.gov website, and interested parties are responsible for monitoring the site for updates.
Notice text
3 versions
Update #3 · Latest ·
5/28/2025
***Amendment 3***
- Adding question and answer sheet. See Attachment A
***End of Amendment 2***
5/22/2025
***Amendment 2***
- Removal of clauses, see SF-30 attachment labeled 15B10925Q00000038- SF30.
- The solicitation offer due date will be extended until June 6, 2025, at 2:00 PM EST.
- All questions for the solicitation must be received no later than May 27, 2025, at 2:00 PM EST. All emails with questions pertaining to this solicitation shall state, “15B10925Q00000038” in the subject line of the email.
- All questions received will be answered by an amendment to the solicitation.
***End of Amendment 2***
5/15/2025
***Amendment 1***
Attachment 15B10925Q00000038 added.
***End of amendment 1***
U.S. Department of Justice
Federal Bureau of Prisons
FMC Lexington
May 15, 2025
(i) This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
(ii) The solicitation number is 15B10925Q00000038. This solicitation is issued as a Request for Quote (RFQ). Please read it in its entirety.
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-03.
(iv) The NAICS for this requirement is 517111, small businesssize standard is 1,500 employees.
(v) Provide an updated cable system capable of providing a diverse set of channels including multiple foreign language options in accordance with the statement of work. Qty 60 and unit measure is month for cable tv subscription and installation.
(vi) See attached statement of work.
(vii) Provide services at the Federal Medical Center (FMC Lexington) located at 3301 Leestown Road, Lexington, Kentucky, 40511.
(viii) FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition.
(ix) FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition.
Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.
(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;
(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor
(x) FAR 52.212-3, Offeror Representations and Certifications – Commercial services, (MAY 2024) (DEVIATION FEB 2025) is applicable.
(xi) FAR 52.212-4, Contract Terms and Conditions – Commercial services, is applicable to this acquisition.
(xii) 52.212-5, Contract Terms and Conditions Required To Implement Statutes or
Executive Orders—Commercial Products and Commercial Services (JAN 2025)
(DEVIATION FEB 2025), applies to this acquisition.
(b)
X (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712)
X (5) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).
X (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).
X (12) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note)
X (31) 52.222-3 Convict Labor (June 2003).
X (32) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2025) (E.O. 13126)
X (36) 52.222-36 Equal Opportunities for Workers with Disabilities (JUN 2020) (29 U.S.C. 793)
X (39) (i) 52.222-50 Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).
X (47) (i) 52.224-3 Privacy Training (JAN 2017) (5 U.S.C. 552 a).
X (48)(i) 52.225-1, Buy American--Supplies (Oct 2022) (41 U.S.C. chapter 83).
X (51) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)
X (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) (E.O. 13513)
X (59) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332).
(xiii) The selected Quoter must comply with the additional contract clauses and provisions
- 52.204-7 System for Award Management
- 52.204-16 Commercial and Government Entity Code Reporting
- 52.204-22 Alternative Line-Item Proposal
- 2852.212-4 Contract Terms and Conditions, Commercial Items (FAR Deviation)
- 52.232-18 Availability of Funds
- 52.232-19 Availability of Funds for the Next Fiscal Year
- 52.217-9 Option to Extend the Term of the Contract
- 52.216-18 Ordering (Aug 2020)
- 52.216-19 Full Text Order Limitations (Oct 1995)
- 52.216-21 Full Text Requirements (Oct 1995)
- DOJ-02- Contractor Privacy Requirements (JAN 2022)
DOJ-03 Personnel Security Requirements for Contractor Employees (NOV 2021)(Alt. I) Classified Information - DOJ-05- Security of Department Information and Systems
- DOJ-07- Prohibition On Access By Non-U.S. Citizens To DOJ IT Systems (MAR 2002)
The full text of the referenced FAR provisions and clauses may be accessed electronically at www.acquisition.gov/FAR or by Heather Surber, Contract Specialist, by email to hsurber@bop.gov.
(xiv) Not applicable to this solicitation.
(xv) The completed solicitation package must be returned no later than 2:00 p.m. Eastern Standard Time on May 28th, 2025.
(xvi) Vendors shall submit quotes only to:
- Heather Surber, Contract Specialist, Email: hsurber@bop.gov.
No fax, hand delivered, or mail-in quotes will be accepted. Please be sure to read the solicitation, cover letter, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those documents you will not receive a response.
Quotes MUST be good for 120 calendar days after close.
Please ensure all information requested is included.
Any and all information will be posted to the General Services Administration, SAM.Gov website: www.sam.gov. All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.
All vendors must be completely registered in the System for Award Management, http://www.sam.gov prior to award, during performance, and through final payment of any contract resulting from this solicitation.
***Question Submission: Interested quoters must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer (FMC Lexington) to respond. Questions must be submitted by email only, no phone calls please.
The email addresses to send questions to are:
- Heather Surber, Contract Specialist, Email: hsurber@bop.gov.
Update #2 ·
5/22/2025
***Amendment 2***
- Removal of clauses, see SF-30 attachment labeled 15B10925Q00000038- SF30.
- The solicitation offer due date will be extended until June 6, 2025, at 2:00 PM EST.
- All questions for the solicitation must be received no later than May 27, 2025, at 2:00 PM EST. All emails with questions pertaining to this solicitation shall state, “15B10925Q00000038” in the subject line of the email.
- All questions received will be answered by an amendment to the solicitation.
***End of Amendment 2***
5/15/2025
***Amendment 1***
Attachment 15B10925Q00000038 added.
***End of amendment 1***
U.S. Department of Justice
Federal Bureau of Prisons
FMC Lexington
May 15, 2025
(i) This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
(ii) The solicitation number is 15B10925Q00000038. This solicitation is issued as a Request for Quote (RFQ). Please read it in its entirety.
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-03.
(iv) The NAICS for this requirement is 517111, small businesssize standard is 1,500 employees.
(v) Provide an updated cable system capable of providing a diverse set of channels including multiple foreign language options in accordance with the statement of work. Qty 60 and unit measure is month for cable tv subscription and installation.
(vi) See attached statement of work.
(vii) Provide services at the Federal Medical Center (FMC Lexington) located at 3301 Leestown Road, Lexington, Kentucky, 40511.
(viii) FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition.
(ix) FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition.
Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.
(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;
(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor
(x) FAR 52.212-3, Offeror Representations and Certifications – Commercial services, (MAY 2024) (DEVIATION FEB 2025) is applicable.
(xi) FAR 52.212-4, Contract Terms and Conditions – Commercial services, is applicable to this acquisition.
(xii) 52.212-5, Contract Terms and Conditions Required To Implement Statutes or
Executive Orders—Commercial Products and Commercial Services (JAN 2025)
(DEVIATION FEB 2025), applies to this acquisition.
(b)
X (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712)
X (5) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).
X (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).
X (12) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note)
X (31) 52.222-3 Convict Labor (June 2003).
X (32) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2025) (E.O. 13126)
X (36) 52.222-36 Equal Opportunities for Workers with Disabilities (JUN 2020) (29 U.S.C. 793)
X (39) (i) 52.222-50 Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).
X (47) (i) 52.224-3 Privacy Training (JAN 2017) (5 U.S.C. 552 a).
X (48)(i) 52.225-1, Buy American--Supplies (Oct 2022) (41 U.S.C. chapter 83).
X (51) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)
X (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) (E.O. 13513)
X (59) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332).
(xiii) The selected Quoter must comply with the additional contract clauses and provisions
- 52.204-7 System for Award Management
- 52.204-16 Commercial and Government Entity Code Reporting
- 52.204-22 Alternative Line-Item Proposal
- 2852.212-4 Contract Terms and Conditions, Commercial Items (FAR Deviation)
- 52.232-18 Availability of Funds
- 52.232-19 Availability of Funds for the Next Fiscal Year
- 52.217-9 Option to Extend the Term of the Contract
- 52.216-18 Ordering (Aug 2020)
- 52.216-19 Full Text Order Limitations (Oct 1995)
- 52.216-21 Full Text Requirements (Oct 1995)
- DOJ-02- Contractor Privacy Requirements (JAN 2022)
DOJ-03 Personnel Security Requirements for Contractor Employees (NOV 2021)(Alt. I) Classified Information - DOJ-05- Security of Department Information and Systems
- DOJ-07- Prohibition On Access By Non-U.S. Citizens To DOJ IT Systems (MAR 2002)
The full text of the referenced FAR provisions and clauses may be accessed electronically at www.acquisition.gov/FAR or by Heather Surber, Contract Specialist, by email to hsurber@bop.gov.
(xiv) Not applicable to this solicitation.
(xv) The completed solicitation package must be returned no later than 2:00 p.m. Eastern Standard Time on May 28th, 2025.
(xvi) Vendors shall submit quotes only to:
- Heather Surber, Contract Specialist, Email: hsurber@bop.gov.
No fax, hand delivered, or mail-in quotes will be accepted. Please be sure to read the solicitation, cover letter, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those documents you will not receive a response.
Quotes MUST be good for 120 calendar days after close.
Please ensure all information requested is included.
Any and all information will be posted to the General Services Administration, SAM.Gov website: www.sam.gov. All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.
All vendors must be completely registered in the System for Award Management, http://www.sam.gov prior to award, during performance, and through final payment of any contract resulting from this solicitation.
***Question Submission: Interested quoters must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer (FMC Lexington) to respond. Questions must be submitted by email only, no phone calls please.
The email addresses to send questions to are:
- Heather Surber, Contract Specialist, Email: hsurber@bop.gov.
Update #1 ·
***Amendment 1***
Attachment 15B10925Q00000038 added.
***End of amendment 1***
U.S. Department of Justice
Federal Bureau of Prisons
FMC Lexington
May 15, 2025
(i) This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
(ii) The solicitation number is 15B10925Q00000038. This solicitation is issued as a Request for Quote (RFQ). Please read it in its entirety.
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-03.
(iv) The NAICS for this requirement is 517111, small businesssize standard is 1,500 employees.
(v) Provide an updated cable system capable of providing a diverse set of channels including multiple foreign language options in accordance with the statement of work. Qty 60 and unit measure is month for cable tv subscription and installation.
(vi) See attached statement of work.
(vii) Provide services at the Federal Medical Center (FMC Lexington) located at 3301 Leestown Road, Lexington, Kentucky, 40511.
(viii) FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition.
(ix) FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition.
Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.
(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;
(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor
(x) FAR 52.212-3, Offeror Representations and Certifications – Commercial services, (MAY 2024) (DEVIATION FEB 2025) is applicable.
(xi) FAR 52.212-4, Contract Terms and Conditions – Commercial services, is applicable to this acquisition.
(xii) 52.212-5, Contract Terms and Conditions Required To Implement Statutes or
Executive Orders—Commercial Products and Commercial Services (JAN 2025)
(DEVIATION FEB 2025), applies to this acquisition.
(b)
X (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712)
X (5) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).
X (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).
X (12) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note)
X (31) 52.222-3 Convict Labor (June 2003).
X (32) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2025) (E.O. 13126)
X (36) 52.222-36 Equal Opportunities for Workers with Disabilities (JUN 2020) (29 U.S.C. 793)
X (39) (i) 52.222-50 Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).
X (47) (i) 52.224-3 Privacy Training (JAN 2017) (5 U.S.C. 552 a).
X (48)(i) 52.225-1, Buy American--Supplies (Oct 2022) (41 U.S.C. chapter 83).
X (51) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)
X (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) (E.O. 13513)
X (59) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332).
(xiii) The selected Quoter must comply with the additional contract clauses and provisions
- 52.204-7 System for Award Management
- 52.204-16 Commercial and Government Entity Code Reporting
- 52.204-22 Alternative Line-Item Proposal
- 2852.212-4 Contract Terms and Conditions, Commercial Items (FAR Deviation)
- 52.232-18 Availability of Funds
- 52.232-19 Availability of Funds for the Next Fiscal Year
- 52.217-9 Option to Extend the Term of the Contract
- 52.216-18 Ordering (Aug 2020)
- 52.216-19 Full Text Order Limitations (Oct 1995)
- 52.216-21 Full Text Requirements (Oct 1995)
- DOJ-02- Contractor Privacy Requirements (JAN 2022)
DOJ-03 Personnel Security Requirements for Contractor Employees (NOV 2021)(Alt. I) Classified Information - DOJ-05- Security of Department Information and Systems
- DOJ-07- Prohibition On Access By Non-U.S. Citizens To DOJ IT Systems (MAR 2002)
The full text of the referenced FAR provisions and clauses may be accessed electronically at www.acquisition.gov/FAR or by Heather Surber, Contract Specialist, by email to hsurber@bop.gov.
(xiv) Not applicable to this solicitation.
(xv) The completed solicitation package must be returned no later than 2:00 p.m. Eastern Standard Time on May 28th, 2025.
(xvi) Vendors shall submit quotes only to:
- Heather Surber, Contract Specialist, Email: hsurber@bop.gov.
No fax, hand delivered, or mail-in quotes will be accepted. Please be sure to read the solicitation, cover letter, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those documents you will not receive a response.
Quotes MUST be good for 120 calendar days after close.
Please ensure all information requested is included.
Any and all information will be posted to the General Services Administration, SAM.Gov website: www.sam.gov. All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.
All vendors must be completely registered in the System for Award Management, http://www.sam.gov prior to award, during performance, and through final payment of any contract resulting from this solicitation.
***Question Submission: Interested quoters must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer (FMC Lexington) to respond. Questions must be submitted by email only, no phone calls please.
The email addresses to send questions to are:
- Heather Surber, Contract Specialist, Email: hsurber@bop.gov.
Files
| File | Type | Posted |
|---|---|---|
| Attachment A- AMD 0003.pdf | ||
| 15B10925Q00000038- SF30 AMD 0003.pdf | ||
| 15B10925Q00000038- SF30.pdf | ||
| 15B10925Q00000038.pdf | ||
| Statement of Work- FMC Lexington Cable Television.docx | DOCX document |
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