Statement of Work- FMC Lexington Cable Television.docx

STATEMENT OF WORK

FMC LEXINGTON & SATELLITE CAMP

1. SPECIFICATIONS:

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), Federal Medical Center in Lexington, KY, intends to make a single award to a responsible entity to provide all necessary equipment, labor, materials, and incidentals to replace existing television cable system located at the Federal Medical Center, at 3301 Leestown Road, Lexington, KY 40511 and to provide a monthly cable television subscription. The resultant contract shall consist of a base year, and four 12-month option year periods, which will be in effect from the effective date of the award. The contractor is responsible to replace and install a cable infrastructure in two locations, one at main institution and one at the satellite camp. It is the contractor’s responsibility to obtain permitting, should it be required.

B. SCOPE OF WORK

The Contractor shall be responsible for installing an updated cable system capable of providing a diverse set of channels including multiple foreign language options and provide a monthly cable television subscription to FMC Lexington. This will include an estimated 95 channels to include Spanish and sports channels. The new system will replace the current system at the main institution and at the satellite camp. The contractor will replace all current power amplifiers with updated power amps capable of delivering the signal to all adults in custody living areas and other areas throughout the institution where needed. The contractor will be responsible for removal of the old system. Additionally, the contractor shall provide maintenance and support to include remote troubleshooting and/or on-site repair of inoperable equipment.

The cost of installation, equipment and monthly subscription rate will be included in the quote.

An estimated amount of 110 televisions will need the service.

FMC Lexington staff will ensure a representative is present to allow access to all areas requested by the Contractor. It shall be the Contractors responsibility to obtain all measurements and manufactures installation recommendations.

The FBOP will occupy the site during the entire construction period. Contractor shall perform the work to not interfere with the FBOP’s operations as minimal as possible.

C. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

All installers/technicians shall be qualified and certified to install, and test, the new systems. Services and materials provided will be consistent with current industry standards.

D. UTILITIES

The FBOP will provide minimal electricity service (120V), for battery chargers, radios, small hand tools, etc. In addition, they will provide restroom services, and water. The contractor will provide all other supplies and materials needed to complete this project.

E. TESTING AND ACCEPTANCE

The Contractor shall notify the Contracting COR two days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe testing.

The contractor awarded the contract will be responsible to ensure the premises are always kept clean and free from accumulation of waste materials and rubbish. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site FMC Lexington upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws. The Contractor is also responsible to conduct all structural repairs, patch walls, paint, repair ceiling etc., associated with the upgrade of the fire alarm system.

F: Period of Performance:

Contact periods of Performance shall be as follows:

Base Year: Effective Date of Contract (EDOC) through 12 months from EDOC.

Option Year 1: 13 months from EDOC through 24 months from EDOC Option year 2: 25 months from EDOC through 36 months from EDOC Option year 3: 37 months from EDOC through 48 months from EDOC Option year 4: 49 months from EDOC through 60 months from EDOC.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

Work Hours for the contractor are 8:00 AM – 3:00 PM, Monday - Friday, excluding weekends and Federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five working days prior to the start of the work and must be approved by the Warden. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize themselves, his/her employees, and his/her subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a certain amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

B. Delivery of Materials:

All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

Any construction related deliveries which are directly shipped from the contractor can be received between the hours of 7:30 a.m. to 2:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

Under no circumstances will FMC Lexington or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

C. Storage of Materials and Equipment:

All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. If required, the contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the contractor and the COR. The container will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy-duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion

All tools will be inventoried prior to entering the institution and will be inventoried back in to ensure accurate accountability when exiting the institution at the end of each workday.

Materials cannot be stored at a height that would create a fall hazard. All tools will be inventoried prior to entering the Institution. At the start of each workday all tools will be inventoried out on a daily tool inventory sheet and at the end of the workday all tools will be inventoried back in to ensure accurate accountability of all tools at the end of each workday.

All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation. Extension cords are considered a “high risk” tool, having a Federal Bureau of Prisons’ tool classification of “Double A”. All contractor owned extension cords used for this project will be required to exit the institution at the end of every workday for the duration of the project.

All contractor owned ladders approved for use within the institution, regardless of the size, shall be stored in a pre-determined area and secured to a stationary fixture with a heavy link chain and lock which would prevent removal.

D. Security Clearance/Contractor Badges:

The contractor shall provide the COR with all the necessary security clearance documents for all contractors and subcontractor employees accessing the institution and be security cleared for badging within 14 days of receiving the Notice to Proceed, as stated above. Security clearance documents will only be accepted from the prime contractor. If submitted by a sub-contractor, they will be rejected. It is the prime contractor’s responsibility to review security clearance submissions to ensure they are complete.

All contractors and their construction staff awarded the project will be required to attend a post-award meeting with the COR and Contracting Department. The contractors and any subcontract staff are required to attend.

In the event a contractor or subcontractor employee cannot pass the security clearance process, it will be the contractor’s responsibility to provide another candidate. By law the BOP cannot, and will not, release any information to the contractor concerning the nature of why a contractors or subcontractor employee was not able to pass the security clearance process.

All contractors/subcontractors working at FMC Lexington will be issued and required to wear a picture ID/contractor badge provided by the institution. For security reasons, the badge will be worn in a visible manner as directed by the COR.

All contractors and subcontractor employees will provide a check list of all employees on site each day to the COR, verifying the number of workers on site each day and that all workers are approved to be on site.

E. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards, at all times, while on the job site. It is the responsibility of the contractor to provide all PPE equipment. All ladders regardless of the size shall be stored and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure the COR can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FMC Lexington locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

F. Additional Considerations:

1. Contractors will NOT be allowed to bring cell phones, cameras or two-way pagers into FMC Lexington. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

2. Contractor will be permitted to wear jeans in the institution, however, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

3. Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

4. Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy will be strictly enforced.

G. Service Calls:

The contractor shall provide phone support during normal business hours (Monday through Friday, 7:30 a.m. to 3:00 p.m.). When a minor failure of equipment is reported by the Contracting Officer’s Representative (COR), contractor personnel shall be on site within 48 hours of notification if notified during business hours and by the end of the first business day following notification if notified after-hours. The contractor shall also provide on call after hours telephone support for all other hours, 7 days a week including federal holidays.