FMC Devens Dairy FY26 1st Quarter

U.S. Department of Justice
Federal Bureau of Prisons
Federal Medical Center (FMC) Devens
42 Patton Rd
Ayer, MA 01432

(i)  This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

(ii)  The solicitation number is BRQ 15B20525Q00000031.  This solicitation is issued as a Request for Quote (RFQ).  Please read it in its entirety.

(iii)  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-04.

(iv)  The NAICS for this requirement is 311511 (Fluid Milk Manufacturing).

(v)  The following items are required

• See attached requirements worksheet

(vi)  The following items are required

• See attached requirements worksheet

(vii)  TERMS OF DELIVERY ARE F.O.B. DESTINATION TO:

FMC Devens

Food Service Department

36 Independence Drive,

Building 1677

Devens, MA  01434

The date of delivery is 30 (Thirty) Days after receipt of order.  Please be advised that any subsequent award will require acceptance in the form of a signature by the contractor 48 hours after the signed purchase order has been delivered to the contractor.

To maintain an efficient and orderly operation of this Federal Prison and in accordance with FAR 13.004 (b), this contracting officer has determined this acquisition appropriate to require acceptance in writing.

(viii)  FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition.

(ix)  FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition.

PLEASE NOTE: The Government anticipates and intends to make MULTIPLE awards based on pricing per line item.

Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below. 

• Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;
• Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor. As the Contracting Officer I will factor into the evaluation process any instances of late deliveries, missing items, frequent substitutions, as well as discussions with other fellow Contracting Officers (COs) about past performance.
• Delivery - Delivery information shall include documented history of on-time deliveries. Additional documentation of late deliveries, including CPARS reports and/or communication with other CO’s from previous contracts and/or documented customer complaints and/or returns due to missing items will be all be considered.

Awards with a total value OVER the Micro Purchase Threshold of $10,000.00 will be awarded with a Firm-Fixed Price (FFP) Purchase Order.

Awards with a total value UNDER the Micro Purchase Threshold of $10,000.00 will be awarded with a Firm Fixed Price (FFP) Government Purchase Card transaction from our local Food Services Department.

(x)  FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and

Commercial Services (MAY 2024) (DEVIATION FEB 2025), is applicable to this acquisition.

(xi)  FAR 52.212-4, Contract Terms and Conditions – Commercial Items, is applicable to this acquisition.

(xii)  FAR 52.212-5 (May 2022), Contract Terms and Conditions Required To Implement Statutes or

Executive Orders—Commercial Products and Commercial Services (JAN 2025)

(DEVIATION FEB 2025), applies to this acquisition. 

(xiii)  The selected Quoter must comply with the additional contract clauses and provisions

• 52.204-7 System for Award Management

The full text of the referenced FAR provisions and clauses may be accessed electronically at www.acquisition.gov

(xv) The completed solicitation package must be returned no later than :

10:00 a.m. Eastern Standard Time on Wednesday, August 27, 2025. 

The anticipated award date is on or about September 15, 2025.

(xvi)  Vendors shall submit quotes to both:

• Eve Rivera-White, Contract Specialist, Email: eriverawhite@bop.gov
• FMC Devens General Contracting Email: DEV-Contracting-S@bop.gov

No fax, hand delivered, or mail-in quotes will be accepted.  Please be sure to read the solicitation, cover letter, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those documents, you will not receive a response.

Quotes MUST be good for 30 calendar days after closing.

Quoters must include their Unique Entity Identifier (UEI) document their quotes.

It is the quoter’s responsibility to ensure all information requested is included. 

Any and all information will be posted to the General Services Administration, SAM.Gov website:  www.sam.gov.  All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site.  Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.

**Question Submission: Interested quoters must submit any and all questions concerning the solicitation at the earliest time possible to enable the Buyer to respond.  Questions must be submitted by email only, no phone calls please. 

Please email questions to both addresses:

• Eve Rivera-White, Contract Specialist, Email: eriverawhite@bop.gov
• FMC Devens General Contracting Email: DEV-Contracting-S@bop.gov

**Please Note: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include:

• 52.222-25, Affirmative Action Compliance, and
• 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, paragraph (d).

The contracting officer will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

The Government reserves the right upon inspection to reject items if they are damaged or not to the specifications listed in the solicitation.

All vendors must be completely registered in the System for Award Management, http://www.sam.gov  prior to award, during performance, and through final payment of any contract resulting from this solicitation.

PLEASE NOTE: If an award is made, vendor must submit an itemized invoice after acceptance of delivery and during performance period. A proper invoice shall consist of:

• Name and address of the vendor;
• Invoice date and number;
• Purchase Order Number if applicable;
• Terms of any discount for prompt payment offered;
• Name and address of an official to whom payment is to be sent;
• Name, title, and phone number of person to notify in event of defective invoice;
• Itemized list of items delivered.