Floor Cleaning Equipment Maintenance and Repair Lebanon VAMC

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4 is conducting market research through a Sources Sought Notice for maintenance and repair services of floor cleaning equipment at the Lebanon VA Medical Center in Pennsylvania. The procurement seeks a qualified contractor to provide comprehensive preventive maintenance and repair services for approximately 196 pieces of environmental management equipment, including floor scrubbers, buffers, extractors, shampooers, wet/dry vacuums, and power washers from manufacturers such as Hoover, Nilfisk Advance Co, Tennant, and Waxie. Contractors must conduct planned monthly service visits during business hours (8:00 AM to 4:30 PM, Monday through Friday) and provide qualified technicians with current licenses and certificates who can perform on-site repairs to minimize equipment downtime. The contract structure will be an IDIQ firm fixed price arrangement under NAICS code 811310 with a small business size standard of $12.5 million. Interested companies must submit capability statements by 12:00 PM EST on August 11, 2025, to Contract Specialist Ralph Mielnik at the Pittsburgh-based Network Contracting Office 4.

This opportunity is designated as a Service-Disabled Veteran-Owned Small Business set-aside, though the notice indicates potential consideration for other set-aside categories including Veteran-Owned Small Business or general Small Business Set-Aside. The contractor must guarantee all workmanship for one year and provide original manufacturer parts or equivalent quality materials for the 196 pieces of equipment requiring maintenance. Service technicians must maintain proper uniforms with company identification and submit safety plans and risk assessments prior to service commencement while adhering to VA security requirements. The contract requires monthly preventive maintenance visits with complete documentation in a Preventive Maintenance Log, though emergency service calls beyond scheduled visits are not covered under the base contract and require separate authorization. No current incumbent contractor or specific budget range is identified in the available documentation, as this represents the initial market research phase of the procurement process.