Firm Fixed-Price, Non-Personal Service Type, Commercial Item Purchase to provide Areawide Service, Support, & Maintenance Agreement for RPMS/Radiology PACS, Chargemaster and Lab Interface for GPA IHS Health Care Facilities. Base + Four OY.
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 75H70625Q00057
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541511 Custom Computer Programming Services
- Place of performance
- Aberdeen, South Dakota 57401, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Great Plains Area Indian Health Service is seeking a firm-fixed price commercial contract for comprehensive software service, support, and maintenance agreements covering HL7 RPMS PACS Radiology Interface, Northern Plains Laboratory Interface, and Chargemaster Interface systems across multiple IHS healthcare facilities. The procurement encompasses routine system monitoring, troubleshooting, interface management, test code building, mapping, software updates, and unlimited telephone support for 12 different health centers located throughout South Dakota, North Dakota, Iowa, and Nebraska. Contractors must provide new equipment only, possess IPv6 compliance capabilities, and demonstrate technical acceptability through their ability to meet delivery schedules and provide brand name or equal products. The government will use a Lowest Price Technically Acceptable (LPTA) evaluation method, selecting one contractor based on the lowest-priced technically acceptable proposal without conducting discussions. Critical deadlines include June 25, 2025 at 12:00 PM CT for written questions and June 27, 2025 at 12:00 PM CT for quote submissions, with proposal acceptance required through September 30, 2025.
This solicitation is designated as a 100% Small Business set-aside under NAICS code 541511 (Custom Computer Programming Services) with a small business standard of $34.0 million. The contract structure includes a base year from July 1, 2025 to June 30, 2026, plus four additional one-year option periods extending through June 30, 2030, creating a potential five-year total performance period. Services will be provided across 12 IHS health centers including facilities at Belcourt, Eagle Butte, Fort Thompson, Fort Yates, Lower Brule, Pine Ridge, Rapid City, Rosebud, Sisseton, Wagner, and other locations throughout the Great Plains region. The solicitation requires 125 separate line items covering each facility's base and option year requirements across the three interface systems, with contractors required to submit all-inclusive pricing covering travel, lodging, per diem, benefits, and taxes. Performance will primarily occur at the various IHS healthcare facilities across the four-state region, with Aberdeen, South Dakota serving as the contracting office location.
Notice text
A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice, FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994) (Public Law 103-355). This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
B. The Great Plains Area Indian Health Service (IHS) intends to award a Firm-Fixed Price, Non-Personal Service Type, Commercial Item Purchase in response to Request for Quote (RFQ) 75H70625Q00057
C. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04, 06/11/2025.
D. This RFQ is issued as "100% Small Business (SB)". The associated NAICS code is 541511 (Custom Computer Programming Services), and the small business standard is $34.0.
E. The quoted unit pricing must be all-inclusive (including, but not limited to, travel, lodging, per diem, fringe benefits, federal, state, and local taxes), plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.
F. BRAND NAME / EQUAL
Complete the Attached Specification List: Estimated Cost
Item Description Total
1. Base Year: Belcourt (QNBMHCF) IHS - POP 07/01/2025 to $: _________________
06/30/2026; Software Service & Maintenance, and User
Support Agreement - HL7 RPMS PACS Radiology Interface
2. Base Year: Eagle Butte (Cheyenne River) IHS - POP $: _______________
07/01/2025 to 06/30/2026; Software Service & Maintenance,
and User Support Agreement - HL7 RPMS PACS Radiology Interface
3. Base Year: Eagle Butte (Cheyenne River Sioux Tribe) - POP $: _______________
07/01/2025 to 06/30/2026; Software Service & Maintenance,
and User Support Agreement - HL7 RPMS PACS Radiology Interface;
4. Base Year: Ft.Thompson IHS - POP 07/01/2025 to 06/30/2026; $: _______________
Software Service & Maintenance, and User Support Agreement
- HL7 RPMS PACS Radiology Interface
5. Base Year: Ft. Yates (Standing Rock) and McLaughlin IHS Health $: _______________
Centers - POP 07/01/2025 to 06/30/2026; Software Service &
Maintenance, and User Support Agreement - HL7 RPMS PACS
Radiology Interface
6. Base Year: Lower Brule IHS - POP 07/01/2025 to 06/30/2026; $: _______________
Software Service & Maintenance, and User Support Agreement
- HL7 RPMS PACS Radiology Interface
7. Base Year: Pine Ridge IHS Hospital, Kyle, Wanblee, and LaCreek $: _______________
IHS Health Centers - POP 07/01/2025 to 06/30/2026; Software
Service & Maintenance, and User Support Agreement - HL7 RPMS
PACS Radiology Interface
8. Base Year: Rapid City IHS - POP 07/01/2025 to 06/30/2026; Software $: _______________
Service & Maintenance, and User Support Agreement to include
implementation of the HL7 RPMS PACS Radiology Interface
9. Base Year: Oyate Health Center (GPTCHB) - POP 07/01/2025 to $: _______________
06/30/2026; Software Service & Maintenance, and User Support
Agreement - HL7 RPMS PACS Radiology Interface
10. Base Year: Rosebud IHS - POP 07/01/2025 to 06/30/2026; Software $: _______________
Service & Maintenance, and User Support Agreement - HL7 RPMS
PACS Radiology Interface
11. Base Year: Sisseton (WWKMHCC) IHS - POP 07/01/2025 to $: _______________
06/30/2026; Software Service & Maintenance, and User Support
Agreement - HL7 RPMS PACS Radiology Interface
12. Base Year: Wagner IHS - POP 07/01/2025 to 06/30/2026; Software $: _______________
Service & Maintenance, and User Support Agreement - HL7 RPMS
PACS Radiology Interface
13. Base Year: Belcourt (QNBMHCF) IHS - POP 07/01/2025 to 06/30/2026; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
14. Base Year: Eagle Butte (Cheyenne River) IHS - POP 07/01/2025 to $: _______________
06/30/2026; Software Service & Maintenance, and User Support
Agreement - Northern Plains Laboratory (NPL) Interface
15. Base Year: Eagle Butte (CRST) - POP 07/01/2025 to 06/30/2026; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
16. Base Year: Ft Thompson IHS - POP 07/01/2025 to 06/30/2026; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
17. Base Year: Ft. Yates (Standing Rock) and McLaughlin IHS Health $: _______________
Centers - POP 07/01/2025 to 06/30/2026; Software Service &
Maintenance, and User Support Agreement - Northern Plains Laboratory
(NPL) Interface
18. Base Year: Lower Brule IHS - POP 07/01/2025 to 06/30/2026; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
19. Base Year: Pine Ridge IHS Hospital and Kyle, Wanblee, and $: _______________
LaCreek IHS Health Centers - POP 07/01/2025 to 06/30/2026; Software
Service & Maintenance, and User Support Agreement - Northern Plains
Laboratory (NPL) Interface
20. Base Year: Rapid City IHS - POP 07/01/2025 to 06/30/2026; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface;
21. Base Year: Oyate Health Center (GPTCHB) - POP 07/01/2025 $: _______________
to 06/30/2026; Software Service & Maintenance, and User Support
Agreement - Northern Plains Laboratory (NPL) Interface
22. Base Year: Rosebud IHS - POP 07/01/2025 to 06/30/2026; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
23. Base Year: Sisseton (WWKMHCC) IHS - POP 07/01/2025 $: _______________
to 06/30/2026; Software Service & Maintenance, and User Support
Agreement - Northern Plains Laboratory (NPL) Interface
24. Base Year: Wagner IHS - POP 07/01/2025 to 06/30/2026; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
25. Base Year - Belcourt IHS, Eagle Butte (IHS and CRST), Ft. Yates IHS, $: _______________
Pine Ridge IHS, and Rosebud IHS - POP 07/01/2025 to 06/30/2026;
Software Service & Maintenance, and User Support Agreement - Charge
Master Interface
Total / Base Year $: _________________________
*****************************************************************************************
26. Option Year One: Belcourt (QNBMHCF) IHS - POP 07/01/2026 to $: _______________
06/30/2027; Software Service & Maintenance, and User Support
Agreement - HL7 RPMS PACS Radiology Interface
27. Option Year One: Eagle Butte (Cheyenne River) IHS - POP 07/01/2026 $: _______________
to 06/30/2027; Software Service & Maintenance, and User Support
Agreement - HL7 RPMS PACS Radiology Interface;
28. Option Year One: Eagle Butte (Cheyenne River Sioux Tribe) – $: _______________
POP 07/01/2026 to 06/30/2027; Software Service & Maintenance, and
User Support Agreement - HL7 RPMS PACS Radiology Interface;
29. Option Year One: Ft.Thompson IHS - POP 07/01/2026 to 06/30/2027; $: _______________
Software Service & Maintenance, and User Support Agreement - HL7
RPMS PACS Radiology Interface
30. Option Year One: Ft. Yates (Standing Rock) and McLaughlin $: _______________
IHS Health Centers - POP 07/01/2026 to 06/30/2027; Software Service
& Maintenance, and User Support Agreement - HL7 RPMS PACS
Radiology Interface
31. Option Year One: Lower Brule IHS - POP 07/01/2026 to 06/30/2027; $: _______________
Software Service & Maintenance, and User Support Agreement - HL7
RPMS PACS Radiology Interface
32. Option Year One: Pine Ridge IHS Hospital, Kyle, Wanblee, and $: _______________
LaCreek IHS Health Centers - POP 07/01/2026 to 06/30/2027;
Software Service & Maintenance, and User Support Agreement –
HL7 RPMS PACS Radiology Interface
33. Option Year One: Rapid City IHS - POP 07/01/2026 to 06/30/2027; $: _______________
Software Service & Maintenance, and User Support Agreement to include
implementation of the HL7 RPMS PACS Radiology Interface
34. Option Year One: Oyate Health Center (GPTCHB) - POP 07/01/2026 $: _______________
to 06/30/2027; Software Service & Maintenance, and User Support
Agreement - HL7 RPMS PACS Radiology Interface
35. Option Year One: Rosebud IHS - POP 07/01/2026 to 06/30/2027; $: _______________
Software Service & Maintenance, and User Support Agreement - HL7
RPMS PACS Radiology Interface
36. Option Year One: Sisseton (WWKMHCC) IHS - POP 07/01/2026 to $: _______________
06/30/2027; Software Service & Maintenance, and User Support
Agreement - HL7 RPMS PACS Radiology Interface
37. Option Year One: Wagner IHS - POP 07/01/2026 to 06/30/2027; $: _______________
Software Service & Maintenance, and User Support Agreement - HL7
RPMS PACS Radiology Interface
38. Option Year One: Belcourt (QNBMHCF) IHS - POP 07/01/2026 $: _______________
to 06/30/2027; Software Service & Maintenance, and User Support
Agreement - Northern Plains Laboratory (NPL) Interface
39. Option Year One: Eagle Butte (Cheyenne River) IHS - POP $: _______________
07/01/2026 to 06/30/2027; Software Service & Maintenance, and User
Support Agreement - Northern Plains Laboratory (NPL) Interface
40. Option Year One: Eagle Butte (CRST) - POP 07/01/2026 to $: _______________
06/30/2027; Software Service & Maintenance, and User Support
Agreement - Northern Plains Laboratory (NPL) Interface
41. Option Year One: Ft Thompson IHS - POP 07/01/2026 to $: _______________
06/30/2027; Software Service & Maintenance, and User Support Agreement
- Northern Plains Laboratory (NPL) Interface
42. Option Year One: Ft. Yates (Standing Rock) and McLaughlin $: _______________
IHS Health Centers - POP 07/01/2026 to 06/30/2027; Software Service &
Maintenance, and User Support Agreement - Northern Plains Laboratory
(NPL) Interface
43. Option Year One: Lower Brule IHS - POP 07/01/2026 to 06/30/2027; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
44. Option Year One: Pine Ridge IHS Hospital and Kyle, Wanblee, $: _______________
and LaCreek IHS Health Centers - POP 07/01/2026 to 06/30/2027;
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
45. Option Year One: Rapid City IHS - POP 07/01/2026 to 06/30/2027; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
46. Option Year One: Oyate Health Center (GPTCHB) - POP 07/01/2026 $: _______________
to 06/30/2027; Software Service & Maintenance, and User Support
Agreement - Northern Plains Laboratory (NPL) Interface
47. Option Year One: Rosebud IHS - POP 07/01/2026 to 06/30/2027; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
48. Option Year One: Sisseton (WWKMHCC) IHS - POP 07/01/2026 $: _______________
to 06/30/2027; Software Service & Maintenance, and User Support
Agreement - Northern Plains Laboratory (NPL) Interface
49. Option Year One: Wagner IHS - POP 07/01/2026 to 06/30/2027; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
50. Option Year One - Belcourt IHS, Eagle Butte (IHS and CRST), $: _______________
Ft. Yates IHS, Pine Ridge IHS, and Rosebud IHS - POP 07/01/2026 to
06/30/2027; Software Service & Maintenance, and User Support Agreement
- Charge Master Interface
Total / Option Year One $: _________________________
*****************************************************************************************
51. Option Year Two: Belcourt (QNBMHCF) IHS - POP 07/01/2027 to $: _______________
06/30/2028; Software Service & Maintenance, and User Support
Agreement - HL7 RPMS PACS Radiology Interface
52. Option Year Two: Eagle Butte (Cheyenne River) IHS - POP 07/01/2027 $: _______________
to 06/30/2028; Software Service & Maintenance, and User Support
Agreement - HL7 RPMS PACS Radiology Interface;
53. Option Year Two: Eagle Butte (Cheyenne River Sioux Tribe) – $: _______________
POP 07/01/2027 to 06/30/2028; Software Service & Maintenance, and
User Support Agreement - HL7 RPMS PACS Radiology Interface;
54. Option Year Two: Ft.Thompson IHS - POP 07/01/2027 to 06/30/2028; $: _______________
Software Service & Maintenance, and User Support Agreement - HL7
RPMS PACS Radiology Interface
55. Option Year Two: Ft. Yates (Standing Rock) and McLaughlin $: _______________
IHS Health Centers - POP 07/01/2027 to 06/30/2028; Software Service
& Maintenance, and User Support Agreement - HL7 RPMS PACS
Radiology Interface
56. Option Year Two: Lower Brule IHS - POP 07/01/2027 to 06/30/2028; $: _______________
Software Service & Maintenance, and User Support Agreement - HL7
RPMS PACS Radiology Interface
57. Option Year Two: Pine Ridge IHS Hospital, Kyle, Wanblee, and $: _______________
LaCreek IHS Health Centers - POP 07/01/2027 to 06/30/2028;
Software Service & Maintenance, and User Support Agreement –
HL7 RPMS PACS Radiology Interface
58. Option Year Two: Rapid City IHS - POP 07/01/2027 to 06/30/2028; $: _______________
Software Service & Maintenance, and User Support Agreement to include
implementation of the HL7 RPMS PACS Radiology Interface
59. Option Year Two: Oyate Health Center (GPTCHB) - POP 07/01/2027 $: _______________
to 06/30/2028; Software Service & Maintenance, and User Support
Agreement - HL7 RPMS PACS Radiology Interface
60. Option Year Two: Rosebud IHS - POP 07/01/2027 to 06/30/2028; $: _______________
Software Service & Maintenance, and User Support Agreement - HL7
RPMS PACS Radiology Interface
61. Option Year Two: Sisseton (WWKMHCC) IHS - POP 07/01/2027 to $: _______________
06/30/2028; Software Service & Maintenance, and User Support
Agreement - HL7 RPMS PACS Radiology Interface
62. Option Year Two: Wagner IHS - POP 07/01/2027 to 06/30/2028; $: _______________
Software Service & Maintenance, and User Support Agreement - HL7
RPMS PACS Radiology Interface
63. Option Year Two: Belcourt (QNBMHCF) IHS - POP 07/01/2027 $: _______________
to 06/30/2028; Software Service & Maintenance, and User Support
Agreement - Northern Plains Laboratory (NPL) Interface
64. Option Year Two: Eagle Butte (Cheyenne River) IHS - POP $: _______________
07/01/2027 to 06/30/2028; Software Service & Maintenance, and User
Support Agreement - Northern Plains Laboratory (NPL) Interface
65. Option Year Two: Eagle Butte (CRST) - POP 07/01/2027 to $: _______________
06/30/2028; Software Service & Maintenance, and User Support
Agreement - Northern Plains Laboratory (NPL) Interface
66. Option Year Two: Ft Thompson IHS - POP 07/01/2027 to $: _______________
06/30/2028; Software Service & Maintenance, and User Support Agreement
- Northern Plains Laboratory (NPL) Interface
67. Option Year Two: Ft. Yates (Standing Rock) and McLaughlin $: _______________
IHS Health Centers - POP 07/01/2027 to 06/30/2028; Software Service &
Maintenance, and User Support Agreement - Northern Plains Laboratory
(NPL) Interface
68. Option Year Two: Lower Brule IHS - POP 07/01/2027 to 06/30/2028; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
69. Option Year Two: Pine Ridge IHS Hospital and Kyle, Wanblee, $: _______________
and LaCreek IHS Health Centers - POP 07/01/2027 to 06/30/2028;
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
70. Option Year Two: Rapid City IHS - POP 07/01/2027 to 06/30/2028; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
71. Option Year Two: Oyate Health Center (GPTCHB) - POP 07/01/2027 $: _______________
to 06/30/2028; Software Service & Maintenance, and User Support
Agreement - Northern Plains Laboratory (NPL) Interface
72. Option Year Two: Rosebud IHS - POP 07/01/2027 to 06/30/2028; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
73. Option Year Two: Sisseton (WWKMHCC) IHS - POP 07/01/2027 $: _______________
to 06/30/2028; Software Service & Maintenance, and User Support
Agreement - Northern Plains Laboratory (NPL) Interface
74. Option Year Two: Wagner IHS - POP 07/01/2027 to 06/30/2028; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
75. Option Year Two: Belcourt IHS, Eagle Butte (IHS and CRST), $: _______________
Ft. Yates IHS, Pine Ridge IHS, and Rosebud IHS - POP 07/01/2027 to
06/30/2028; Software Service & Maintenance, and User Support
Agreement - Charge Master Interface
Total / Option Year Two $: _________________________
*****************************************************************************************
76. Option Year Three: Belcourt (QNBMHCF) IHS - POP 07/01/2028 to $: _______________
06/30/2029; Software Service & Maintenance, and User Support
Agreement - HL7 RPMS PACS Radiology Interface
77. Option Year Three: Eagle Butte (Cheyenne River) IHS - POP 07/01/2028 $: _______________
to 06/30/2029; Software Service & Maintenance, and User Support
Agreement - HL7 RPMS PACS Radiology Interface;
78. Option Year Three: Eagle Butte (Cheyenne River Sioux Tribe) – $: _______________
POP 07/01/2028 to 06/30/2029; Software Service & Maintenance, and
User Support Agreement - HL7 RPMS PACS Radiology Interface;
79. Option Year Three: Ft.Thompson IHS - POP 07/01/2028 to 06/30/2029; $: _______________
Software Service & Maintenance, and User Support Agreement - HL7
RPMS PACS Radiology Interface
80. Option Year Three: Ft. Yates (Standing Rock) and McLaughlin $: _______________
IHS Health Centers - POP 07/01/2028 to 06/30/2029; Software Service
& Maintenance, and User Support Agreement - HL7 RPMS PACS
Radiology Interface
81. Option Year Three: Lower Brule IHS - POP 07/01/2028 to 06/30/2029; $: _______________
Software Service & Maintenance, and User Support Agreement - HL7
RPMS PACS Radiology Interface
82. Option Year Three: Pine Ridge IHS Hospital, Kyle, Wanblee, and $: _______________
LaCreek IHS Health Centers - POP 07/01/2028 to 06/30/2029;
Software Service & Maintenance, and User Support Agreement –
HL7 RPMS PACS Radiology Interface
83. Option Year Three: Rapid City IHS - POP 07/01/2028 to 06/30/2029; $: _______________
Software Service & Maintenance, and User Support Agreement to include
implementation of the HL7 RPMS PACS Radiology Interface
84. Option Year Three: Oyate Health Center (GPTCHB) - POP 07/01/2028 $: _______________
to 06/30/2029; Software Service & Maintenance, and User Support
Agreement - HL7 RPMS PACS Radiology Interface
85. Option Year Three: Rosebud IHS - POP 07/01/2028 to 06/30/2029; $: _______________
Software Service & Maintenance, and User Support Agreement - HL7
RPMS PACS Radiology Interface
86. Option Year Three: Sisseton (WWKMHCC) IHS - POP 07/01/2028 to $: _______________
06/30/2029; Software Service & Maintenance, and User Support
Agreement - HL7 RPMS PACS Radiology Interface
87. Option Year Three: Wagner IHS - POP 07/01/2028 to 06/30/2029; $: _______________
Software Service & Maintenance, and User Support Agreement - HL7
RPMS PACS Radiology Interface
88. Option Year Three: Belcourt (QNBMHCF) IHS - POP 07/01/2028 $: _______________
to 06/30/2029; Software Service & Maintenance, and User Support
Agreement - Northern Plains Laboratory (NPL) Interface
89. Option Year Three: Eagle Butte (Cheyenne River) IHS - POP $: _______________
07/01/2028 to 06/30/2029; Software Service & Maintenance, and User
Support Agreement - Northern Plains Laboratory (NPL) Interface
90. Option Year Three: Eagle Butte (CRST) - POP 07/01/2028 to $: _______________
06/30/2029; Software Service & Maintenance, and User Support
Agreement - Northern Plains Laboratory (NPL) Interface
91. Option Year Three: Ft Thompson IHS - POP 07/01/2028 to $: _______________
06/30/2029; Software Service & Maintenance, and User Support Agreement
- Northern Plains Laboratory (NPL) Interface
92. Option Year Three: Ft. Yates (Standing Rock) and McLaughlin $: _______________
IHS Health Centers - POP 07/01/2028 to 06/30/2029; Software Service &
Maintenance, and User Support Agreement - Northern Plains Laboratory
(NPL) Interface
93. Option Year Three: Lower Brule IHS - POP 07/01/2028 to 06/30/2029; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
94. Option Year Three: Pine Ridge IHS Hospital and Kyle, Wanblee, $: _______________
and LaCreek IHS Health Centers - POP 07/01/2028 to 06/30/2029;
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
95. Option Year Three: Rapid City IHS - POP 07/01/2028 to 06/30/2029; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
96. Option Year Three: Oyate Health Center (GPTCHB) - POP 07/01/2028 $: _______________
to 06/30/2029; Software Service & Maintenance, and User Support
Agreement - Northern Plains Laboratory (NPL) Interface
97. Option Year Three: Rosebud IHS - POP 07/01/2028 to 06/30/2029; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
98. Option Year Three: Sisseton (WWKMHCC) IHS - POP 07/01/2028 $: _______________
to 06/30/2029; Software Service & Maintenance, and User Support
Agreement - Northern Plains Laboratory (NPL) Interface
99. Option Year Three: Wagner IHS - POP 07/01/2028 to 06/30/2029; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
100. Option Year Three: Belcourt IHS, Eagle Butte (IHS and CRST), $: _______________
Ft. Yates IHS, Pine Ridge IHS, and Rosebud IHS - POP 07/01/2028 to
06/30/2029; Software Service & Maintenance, and User Support Agreement
- Charge Master Interface
Total / Option Year Three $: _________________________
*****************************************************************************************
101. Option Year Four: Belcourt (QNBMHCF) IHS - POP 07/01/2029 to $: _______________
06/30/2030; Software Service & Maintenance, and User Support
Agreement - HL7 RPMS PACS Radiology Interface
102. Option Year Four: Eagle Butte (Cheyenne River) IHS - POP 07/01/2029 $: _______________
to 06/30/2030; Software Service & Maintenance, and User Support
Agreement - HL7 RPMS PACS Radiology Interface;
103. Option Year Four: Eagle Butte (Cheyenne River Sioux Tribe) – $: _______________
POP 07/01/2029 to 06/30/2030; Software Service & Maintenance, and
User Support Agreement - HL7 RPMS PACS Radiology Interface;
104. Option Year Four: Ft.Thompson IHS - POP 07/01/2029 to 06/30/2030; $: _______________
Software Service & Maintenance, and User Support Agreement - HL7
RPMS PACS Radiology Interface
105. Option Year Four: Ft. Yates (Standing Rock) and McLaughlin $: _______________
IHS Health Centers - POP 07/01/2029 to 06/30/2030; Software Service
& Maintenance, and User Support Agreement - HL7 RPMS PACS
Radiology Interface
106. Option Year Four: Lower Brule IHS - POP 07/01/2029 to 06/30/2030; $: _______________
Software Service & Maintenance, and User Support Agreement - HL7
RPMS PACS Radiology Interface
107. Option Year Four: Pine Ridge IHS Hospital, Kyle, Wanblee, and $: _______________
LaCreek IHS Health Centers - POP 07/01/2029 to 06/30/2030;
Software Service & Maintenance, and User Support Agreement –
HL7 RPMS PACS Radiology Interface
108. Option Year Four: Rapid City IHS - POP 07/01/2029 to 06/30/2030; $: _______________
Software Service & Maintenance, and User Support Agreement to include
implementation of the HL7 RPMS PACS Radiology Interface
109. Option Year Four: Oyate Health Center (GPTCHB) - POP 07/01/2029 $: _______________
to 06/30/2030; Software Service & Maintenance, and User Support
Agreement - HL7 RPMS PACS Radiology Interface
110. Option Year Four: Rosebud IHS - POP 07/01/2029 to 06/30/2030; $: _______________
Software Service & Maintenance, and User Support Agreement - HL7
RPMS PACS Radiology Interface
111. Option Year Four: Sisseton (WWKMHCC) IHS - POP 07/01/2029 to $: _______________
06/30/2030; Software Service & Maintenance, and User Support
Agreement - HL7 RPMS PACS Radiology Interface
112. Option Year Four: Wagner IHS - POP 07/01/2029 to 06/30/2030; $: _______________
Software Service & Maintenance, and User Support Agreement - HL7
RPMS PACS Radiology Interface
113. Option Year Four: Belcourt (QNBMHCF) IHS - POP 07/01/2029 $: _______________
to 06/30/2030; Software Service & Maintenance, and User Support
Agreement - Northern Plains Laboratory (NPL) Interface
114. Option Year Four: Eagle Butte (Cheyenne River) IHS - POP $: _______________
07/01/2029 to 06/30/2030; Software Service & Maintenance, and User
Support Agreement - Northern Plains Laboratory (NPL) Interface
115. Option Year Four: Eagle Butte (CRST) - POP 07/01/2029 to $: _______________
06/30/2030; Software Service & Maintenance, and User Support
Agreement - Northern Plains Laboratory (NPL) Interface
116. Option Year Four: Ft Thompson IHS - POP 07/01/2029 to $: _______________
06/30/2030; Software Service & Maintenance, and User Support Agreement
- Northern Plains Laboratory (NPL) Interface
117. Option Year Four: Ft. Yates (Standing Rock) and McLaughlin $: _______________
IHS Health Centers - POP 07/01/2029 to 06/30/2030; Software Service &
Maintenance, and User Support Agreement - Northern Plains Laboratory
(NPL) Interface
118. Option Year Four: Lower Brule IHS - POP 07/01/2029 to 06/30/2030; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
119. Option Year Four: Pine Ridge IHS Hospital and Kyle, Wanblee, $: _______________
and LaCreek IHS Health Centers - POP 07/01/2029 to 06/30/2030;
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
120. Option Year Four: Rapid City IHS - POP 07/01/2029 to 06/30/2030; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
121. Option Year Four: Oyate Health Center (GPTCHB) - POP 07/01/2029 $: _______________
to 06/30/2030; Software Service & Maintenance, and User Support
Agreement - Northern Plains Laboratory (NPL) Interface
122. Option Year Four: Rosebud IHS - POP 07/01/2029 to 06/30/2030; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
123. Option Year Four: Sisseton (WWKMHCC) IHS - POP 07/01/2029 $: _______________
to 06/30/2030; Software Service & Maintenance, and User Support
Agreement - Northern Plains Laboratory (NPL) Interface
124. Option Year Four: Wagner IHS - POP 07/01/2029 to 06/30/2030; $: _______________
Software Service & Maintenance, and User Support Agreement - Northern
Plains Laboratory (NPL) Interface
125. Option Year Four: Belcourt IHS, Eagle Butte (IHS and CRST), $: _______________
Ft. Yates IHS, Pine Ridge IHS, and Rosebud IHS - POP 07/01/2029 to
06/30/2030; Software Service & Maintenance, and User Support Agreement
- Charge Master Interface
Total / Option Year Four $: _________________________
Grand Total $: ______________________________
*****************************************************************************************
G. To provide Areawide Service, Support, & Maintenance Agreement for RPMS/Radiology PACS, Chargemaster and Lab Interface.
H. To be provided for Great Plains Areawide throughout SD, ND, IA, and NE. The Period of Performance will be One Year from the Date of Award; and a Base plus option years.
I. FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023).
Quotes shall be submitted on company letterhead stationery, signed and dated, and they shall include the following:
- Solicitation number 75H70625Q00057.
- Closing Date: June 27, 2025, at 12:00 pm CT.
- Name, address, and telephone number of company and e-mail address of contact person.
- Provide a technical description of the item/service in sufficient detail to evaluate compliance with the solicitation requirements. This may include product literature or other documents, if necessary.
- Terms of any express warranty.
- Price and any discount terms.
- “Remit to” address, if different than mailing address.
- A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically).
- Acknowledgment of Solicitation Amendments (if any issued)
- Past performance information, when included as an evaluation factor, includes recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers, and other relevant information).
- A statement specifying the extent of agreement with all terms, conditions, and provisions of the solicitation. Offerors that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.
The basis of the award is the Lowest Price Technically Acceptable "LPTA" factors in determining the successful contractor. The Government intends to select ONE contractor for award of this effort. The proposals will be initially evaluated by the lowest price, and if the lowest-priced proposal submitted is found to be technically acceptable, no other proposals will be evaluated, and an award will be made to the lowest-priced, technically acceptable offeror. However, if the offeror's lowest-priced proposal is not found technically acceptable, the next offeror's lowest-priced proposal will be evaluated until the lowest-priced, technically acceptable proposal is found. The Government intends to evaluate offers and awards without discussions. The Government reserves the right to ask for clarifications from the lowest‐priced offeror being evaluated without approaching other offerors. The Government reserves the right to enter negotiations with the lowest‐priced offeror being evaluated without approaching other offerors.
- Shall provide the items listed in the Specifications Listings: Brand Name / Equal
- Ability to meet the Delivery Schedule
J. FAR 52.212-3 Offer Representations and Certifications-Commercial Products and Commercial Services (MAY 2024) See attachment for full text. The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.
K. FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) – See attachment; Clauses Incorporated by Reference.
L. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (JAN 2025) - See attachment for full text.
M. The Federal Acquisition Regulations (FAR) and Health & Human Services Acquisition Regulation (HHSAR) applicable clauses, including those below, are attached.
N. Offers will be accepted electronically; submit via e-mail to the following:
Great Plains Area Indian Health Service
Attn: David Jones, Contract Specialist
115 4th Ave. SE
Aberdeen, SD 57401
E-mail: david.jones@ihs.gov
Questions regarding this solicitation must be submitted in writing by email no later than June 25, 2025, 12:00 p.m. CT.
Contractors will need a UEI number & TIN and must register with the System for Award Management at www.sam.gov.
Acceptance Period: Your proposal must be predicated upon all the terms and conditions of this RFQ and be firm until September 30, 2025 at 12:00 PM CT.
The quotation must set forth full, accurate, and complete information as required by the Request for Quotation (RFQ) and be returned by the date referenced. All the necessary information must be submitted to be considered responsive and eligible for award.
No contract award shall be made to any vendor listed on the OIG Exclusions List at http://exclusions.org.hhs.gov throughout the contract.
Invoice Processing Platform (IPP)
The Indian Health Service (IHS) has implemented an electronic invoicing system.
In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing,” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”
IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register. However, we encourage you to make sure your organization and designated IPP user accounts are valid and up to date.
The IPP website address is: https://www.ipp.gov.
If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov
“Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer”.
The Contractor must provide only new equipment and new parts for the required products described herein; no used, refurbished, or remanufactured equipment or parts shall be provided under any circumstances. No “Gray Market Goods” or “Counterfeit Electronic Parts” shall be provided. Gray Market Goods are defined as genuine branded goods intentionally or unintentionally sold outside of an authorized sales territory or by non-authorized dealers in an authorized territory. All equipment shall be accompanied by the Original Equipment Manufacturers (OEM’s) warranty. Counterfeit Electronic Parts are defined as unlawful or unauthorized reproduction, substitution, or alteration that has been knowingly mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified electronic part from the original manufacturer or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitution includes used electronic parts represented as new or the false identification of grade, serial number, lot number, date code, or performance characteristics.
“The Office of Management and Budget (OMB) mandates that U.S. federal agencies use the Internet Protocol version 6 (IPv6). In November 2020, OMB issued memorandum M-21-07, "Completing the Transition to IPv6”, which outlines the Federal government's strategic intent "to deliver its information services, operate its networks, and access the services of others using only IPv6". The IHS requires all new IT systems (hardware and software) to operate in a pure IPv6 network environment. This includes on-premises or third-party hosted services requiring network integration into the IHS network. The Offeror's solution shall comply with the IPv6 standards profile as defined by the NIST USGv6 Program: https://www.nist.gov/programs-projects/usgv6-program"
Files
| File | Type | Posted |
|---|---|---|
| Amendment 1- RFQ 75H70625Q00057 QA-CO.pdf | ||
| SAM.gov Comb Syn_GPA Med Informatics.pdf | ||
| 06-SOW Revised.docx | DOCX document |
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