FEMA Request for Information- Vehicle and Equipment Maintenance
Closed Pre-Solicitation Posted
- Solicitation number
- 70FB7025I00000005
- Agency
-
Federal Emergency Management Agency
Department of Homeland Security
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- Not on record
- PSC
- Not on record
- Place of performance
- Atlanta, Georgia 30354, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Emergency Management Agency (FEMA) has issued a Request for Information (RFI) seeking market research on vehicle and equipment maintenance services for their Contiguous United States National Fleet Equipment (CNFE) across four distribution centers located in Atlanta, GA; Fort Worth, TX; Greencastle, PA; and Tracy, CA. The procurement covers comprehensive maintenance services for a diverse fleet including heavy and light-duty vehicles, trailers, water tankers, material handling equipment, and other warehouse equipment, with services ranging from routine preventive maintenance and mechanical repairs to emergency breakdown response and fleet management reporting. FEMA's primary objective is to ensure their fleet remains Fully Mission Capable (FMC) with minimal launch time, particularly when operating in austere or hazardous conditions during emergency response operations. The agency is evaluating potential vendors based on their maintenance capabilities, mechanic qualifications and certifications, staffing strategies, emergency repair protocols, parts procurement capabilities, and supply chain management approaches. Interested parties have until July 18, 2025, to respond to this market research inquiry, which was posted on May 29, 2025.
This opportunity does not utilize any set-aside designation and no current contractors or incumbents are identified in the documentation. The RFI does not specify potential award values, budget ranges, or quantities of equipment to be maintained, as this is strictly a market research exercise rather than a formal solicitation. FEMA's fleet encompasses a wide variety of equipment types including air compressors, golf carts, forklifts, sedans, trucks, vans, UTVs, and specialized emergency response equipment distributed across the four geographically dispersed distribution centers. The agency is particularly focused on understanding industry capabilities for maintaining this diverse equipment portfolio while meeting stringent background check requirements for personnel. Key concerns include the availability of qualified mechanics, staff retention strategies, emergency repair capabilities, and mitigation plans for potential supply chain disruptions that could affect parts availability and repair timelines.
Notice text
Subject: Request for Information (RFI) – Vehicle and Equipment Maintenance
Background:
Throughout the Contiguous United States (CONUS) the Logistics Management Directorate (LMD) must be ready to respond with minimal launch time, therefore it is essential that the LMD's Contiguous United States National Fleet Equipment (CNFE) is always Fully Mission Capable (FMC). This often means operating in austere or hazardous conditions which may result in the damage to fleet equipment. When this occurs, it is critical that equipment is returned to an FMC status as soon as possible to continue the response effort.
Objectives:
For Market Research Only - FEMA is seeking information regarding vendor capabilities for providing personnel to perform required services for LMD's CONUS Fleet Equipment at four (4) different Distribution Centers (DC).
1) DC Atlanta, 3780 Southside Industrial Ct., Atlanta, GA 30354
2) DC Fort Worth, 501 W. Felix, Fort Worth, TX 76115
3) DC Greencastle, 12879 Molly Pitcher Hwy, Greencastle, PA 17225
4) DC Tracy, 1547 East Grant Line Road, Tracy, CA 95304
Scope of Services:
The required services may include, but are not limited to:
Routine preventive maintenance (e.g., oil changes, tire rotations, fluid checks)
Mechanical and electrical repairs
Inspection and diagnostics
Emergency breakdown response and towing services
Fleet management and reporting tools
Parts and components replacement
Any other related services you may offer
Questions to the Industry:
Is the industry geared towards providing general or specialized maintenance?
What qualifications and certifications are required to provide maintenance and repairs on a diversified fleet that may consist of heavy and light duty vehicles, trailers, water tankers, and MHE, and other warehouse equipment?
Which has a greater importance; experience of a mechanic or their qualifications and/or certifications?
How do you ensure that mechanics are trained and qualified to maintain a diverse fleet, including heavy and light-duty vehicles, trailers, water tankers, MHE, and other warehouse equipment?
Has the industry experienced a drop in the number of qualified mechanics available that can pass a background check?
What is your company’s ability to recruit and retain staff that can pass a background check?
What steps do you take to minimize disruptions to the contract due to staff turnover, and how do you manage staffing levels?
Do you retain your own employees, or do you sub-contract all of your work?
Do you have in-house capabilities or third-party arrangements for emergency repairs and recovery of equipment, particularly outside of standard maintenance locations?
What is your approach for managing recovery operations for equipment that breaks while in use?
Have you experienced any issues related to parts availability or supply chain disruptions? If so, how do you manage the procurement of parts to ensure timely repairs?
What is your mitigation plan regarding current tariff potentially affecting imported parts need for repairs?
Files
| File | Type | Posted |
|---|---|---|
| RFI_CONUS Vehicle and Equipment Maintenance_Appendix_2025-04-24.docx | DOCX document | |
| RFI_CONUS Vehicle and Equipment Maintenance_2025-04-24.pdf |
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