FEMA Region VI: Audiovisual Parts and Equipment

The Federal Emergency Management Agency (FEMA) Region VI is seeking quotes for audiovisual parts and equipment through RFQ 70FBR625Q00000040. The procurement includes specific items such as PATCHBOX Plus+ Cat.6a components, Thibault Aluminum Laptop Stands, Shure audio network interfaces and charging stations, Crestron control systems and Room Navigators, LG commercial smart TVs, and Cisco video conferencing equipment including the Room Bar Pro. Offerors must be authorized resellers or distributors of Cisco and Crestron products and provide proof of authorization upon request, as the government reserves the right to verify authorization directly with the original equipment manufacturers. The procurement will be evaluated on a Lowest Priced Technically Acceptable (LPTA) basis under NAICS code 334310 (Audio and Video Equipment Manufacturing). Questions must be submitted to Contracting Officer Destiny Dyson at Destiny.Dyson@fema.dhs.gov by 12:00 PM CST on July 24, 2025, with final quotes due by 12:00 PM CST on July 31, 2025.

This opportunity is designated as a Total Small Business set-aside with a small business size standard of 750 employees. The government has established an affordability range not exceeding $94,000 for this procurement, encouraging offerors to submit pricing that is fair, reasonable, and within this funding threshold. Delivery is required within 45 days after receipt of order, with performance taking place in Denton, Texas. The solicitation includes sole source justifications for both Cisco and Crestron equipment, citing the need for seamless integration with FEMA's existing video teleconference architecture and compliance with FEMA's Technical Reference Model requirements. All correspondence and submitted documents must reference the RFQ number 70FBR625Q00000040 to avoid delayed processing or disqualification.