Sole Source Sole Brand Justification Form Cisco - Redacted.pdf

U.S. Department of Homeland Security FEMA Region VI

FRC 800 North Loop 288 Denton, Texas 76209-3698

SOLE SOURCE/SOLE BRAND JUSTIFICATION

Requisition Number Date:

ITEM:

This is a request for (please check one)

SOLE SOURCE: Item is available from only one vendor. Item is one-of-a-kind and is not sold through distributors.

Manufacturer is sole distributor.

SOLE BRAND: Various vendors can supply the specified model and brand and competitive bids will be solicited for the requested brand only.

Use additional paper if necessary.

1. What are the unique performance features of the product or brand requested that are not available in any other product or brand. (Services: What are the unique qualifications that this vendor possesses?)

2. Why are these unique features required? (Services: Why are these unique qualifications necessary?)

3. What other items or brands were evaluated, rejected and why? Provide brand name, model, vendor name and contact, date contacted and prices quoted. (Services: What other vendors were evaluated, rejected and why? Provide vendor name, contact, date of contact and price quoted.)

146-N#1509-505151 Cisco Room Bar, Cisco Room Navigator, Cisco Rack

These devices provide communications through VTC, MS Teams, Webex, Zoom and Teleconference. Other devices do not offer all of these connection types. These items have seamless integration with FEMA's video teleconference architecture. to ensure seamless integration maintain system standardization and support consistent user experience and lifecycle

These are the communications options open for FEMA to use. the procurement is being justified as being approved for use by FEMA and is currently integrated inot our standardized collaboration and video conferencing infrastructure. Cisco systems provide certified compatibility with our

None, no other devices found to have all of these forms of connection protocols in one device. Use of alternaitve brands has not been vetted or approved by FEMA and may introduce interoperability challenges, increased cyber security risk, and incompatibility with centralized management platforms.

6/27/25

4. To “match or inter-member” is normally an acceptable justification for sole brand. If you determine this is a factor which should be considered, the quantity, manufacturer, brand, model, barcode ID number of the existing equipment and necessity for “interfacing” must be provided below.

CERTIFICATION

I am aware of the requirements for competitive bidding and the established criteria for justification for sole source/sole brand purchasing. As an approved department representative, I have gathered the required technical information and have made a concerted effort to review comparable/equal equipment. This effort is documented in this justification. I herby certify that this justification for sole source/sole brand procurement meets the criteria and would withstand an audit by the DHS OIG, or a vendor protest.

Requesting Department Signature: Requestor/Project Officer

Contracting Officer Date

R6-MSD-IT

The region 6 campus is exclusively using Cisco devices, these Cisco units match what we currently use. Region 6 is currently usingCisco Room Bar andCisco Room Navigator

SANDRA K MURPHY

Digitally signed by SANDRA K

MURPHY

Date: 2025.06.27 17:05:02 -05'00'