FEMA - MWEOC - Integrated Continuity Communication Transportation Cisco Refresh Equipment Procurement
Closed Pre-Solicitation Posted
- Solicitation number
- WX03771Y2025T
- Agency
-
FEMA National Community Section
Federal Emergency Management Agency, Department of Homeland Security
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541519 Other Computer Related Services
- Place of performance
- Bluemont, West Virginia 20135, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Emergency Management Agency (FEMA) is seeking to procure specific Cisco networking and communication equipment for its MT Weather Emergency Operations Center (MWEOC) through a pre-solicitation notice. The procurement includes four Cisco Catalyst 8500 routers, two Cisco Webex Desk Mini devices, and two Cisco Webex Desk - First Light devices, which will replace existing core routers with DISA-compliant equipment and upgrade conferencing capabilities at mission-critical infrastructure locations. The solicitation will utilize the NASA SWEP V contract vehicle and will be evaluated using a Lowest Price Technically Acceptable (LPTA) contracting method. Potential bidders must submit quotes that conform to the specific requirements, with seller questions due by June 20, 2025, and the full solicitation period running from June 6, 2025, to June 24, 2025. All submitted bids must include pricing for all line items and remain valid for 30 calendar days after the solicitation closes.
The procurement is designated as a Small Business Set-Aside, meaning only qualified small businesses can bid on the contract. The total procurement is valued under $750,000, with a strict requirement that all equipment must be new, unused, and covered by the manufacturer's warranty. Delivery requirements mandate that routers and Webex Desk Mini devices be delivered within 30 days of the contract award, while Webex Desk - First Light devices have a 90-day delivery window. The equipment will be shipped to a location in Bluemont, VA, specifically to the attention of Stephen French, the technical point of contact. The justification for the brand-specific Cisco equipment is based on FEMA's existing network architecture, which uses proprietary Cisco IOS XE software and is currently supported by a SMARTNET service support contract, making alternative equipment potentially problematic for system interoperability.
Notice text
Buyer Organization: DHS Federal Emergency Management Agency (FEMA)
Buyer Rep: Anatiah Utley-Horton, anatiah.utleyhorton@fema.dhs.gov
Buy Description: FEMA - MWEOC - Integrated Continuity Communication Transportation Cisco Refresh Equipment Procurement
Solicitation No.: WX03771Y2025T
Start Date / Time: June 6, 2025
End Date / Time: June 24, 2025, 1000 ET
Set-Aside Requirement: Small Business
Contract Vehicle: NASA SWEP V
Purchase Description: Brand Name Only (Exact Match)
Specialized Buy Type: None
Contracting Method: Lowest Price Technically Acceptable (LPTA)
Award Type: Purchase Order or Delivery Order
Seller Question Deadline: June 20, 2025, 1000 ET
Category: PSC 7B – IT and Telcom-Computer
Sub-Category: 7B22 IT and Telecom—Compute: Servers (Hardware and Perpetual License Software)
NAICS: 541519 - - Other Computer Related Services
Delivery: 30 Day(s) Required (No. of calendar days after receipt of order (ARO) by which Buyer requires Seller to deliver)
Shipping Address: See Statement of Work
Line Item(s): SEE ATTACHMENTS
Bidding Requirements:
Contracting Method - Lowest Price Technically Acceptable (LPTA): The Government intends to select for award the one responsible quote which conforms to the Bidding Requirements and Buy Terms in the auction, proposes a price that is fair and reasonable, and provides the Lowest Priced, Technically Acceptable (LPTA) quote meeting the specifications of the requirement. If the lowest priced quote is not found to be Technically Acceptable, the government will evaluate the next lowest priced quote, and so on. Quotes determined to be incomplete, unreasonable, or unrealistic will not be considered for award.
Brand Name Only: The Buyer is not allowing Sellers to submit bids for alternate items.
Purchase Order or Delivery Order: Buyer intends to issue award using a purchase order or delivery order. Bids from Sellers unable to accept purchase orders or delivery orders will not be considered for award.
Set-Aside Requirement: This solicitation is a Small Business Set-Aside and only qualified Sellers can bid.
Period of Performance: All equipment shall be delivered within 30 days of the resulting order.
Price All Line Items: The Buyer is requiring interested Sellers submit Bids with pricing inclusive of all Line Items.
Buy Terms:
Equipment Condition: New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.
Offer Period: Bid MUST be good for 30 calendar days after close of solicitation.
Files
| File | Type | Posted |
|---|---|---|
| Statement of Work .pdf | ||
| JEFO No.pdf | ||
| Solicitation .pdf | ||
| Cisco Catalyst 8500 Series Data Sheet.pdf |
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