FCI manchester FY26 2ND QTR dairy requirement

U.S. Department of Justice
Federal Bureau of Prisons
Federal Correctional Institute, Manchester

December 2, 2025

(i)  This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii)  The solicitation number is 15B11026Q00000002.  This solicitation is issued as a Request for Quote (RFQ).  Please read it in its entirety.

(iii)  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-04.

(iv)  The NAICS for this requirement is 311511 (1,150 Employees)

(v)  The following items are required

• WEEKLY milk delivery.  Quantities listed in the requirement sheet are quarterly estimated totals.  The local food service administration will contact you weekly regarding quantities required for the upcoming week.  The purchase order will cover the entire 3-month period.

(vi)  The following items are required

• See attached requirements worksheet

(vii)  TERMS OF DELIVERY ARE F.O.B. DESTINATION TO:

FCI Manchester

805 Fox Hollow Rd.

Manchester, KY 40962

Dates of delivery will vary.  This purchase order is to cover Fiscal Year 26, 2nd quarter. 

The dates of this are January 1st, 2026 through March 31st 2026.  SEE DELIVERY SCHEDULE.

Any subsequent award will require acceptance in the form of a signature by the contractor 48 hours after the signed purchase order has been delivered to the contractor. 

Food is a vital part of the orderly running of the operation of a Federal Prison.  In accordance with FAR 13.004 (b), this contracting officer has determined this acquisition appropriate to require acceptance in writing.

(viii)  FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition.

(ix)  FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition.
The Government intends to make a SINGLE award.
 

An award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below. 

(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;

(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor

(x)  52.212-3, Offeror Representations and Certifications—Commercial Products and

Commercial Services (MAY 2024) (DEVIATION FEB 2025), is applicable to this acquisition.

(xi)  FAR 52.212-4, Contract Terms and Conditions – Commercial Items, is applicable to this acquisition.

(xii)  52.212-5, Contract Terms and Conditions Required To Implement Statutes or

Executive Orders—Commercial Products and Commercial Services (JAN 2025)

(DEVIATION FEB 2025), applies to this acquisition. 

X (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community--see FAR 3.900(a).

X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

X (12) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) (31 U.S.C. 6101 note).

X (26)(i) 52.219-28, Post award Small Business Program Rerepresentation (Jan 2025) (15 U.S.C. 632(a)(2)).

X (31) 52.222-3, Convict Labor (Jun 2003) (E.O. 11755).

X (32) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2025)( E.O. 13126).

X (36)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) ( 29 U.S.C. 793).

X (39)(i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627).

X (47)(i) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

X (51) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

X (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) (E.O. 13513).

X (59) 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018) (31 U.S.C. 3332).

X (61) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

X (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C. 1792).

(xiii)  The selected Quoter must comply with the additional contract clauses and provisions

• 52.204-7, System for Award Management
• 52.204-13, System for Award Management Maintenance
• 52.204-16, Commercial and Government Entity Code Reporting
• 2852.212-4 Contract Terms and Conditions, Commercial Items (FAR Deviation) (NOV 2020)

The full text of the referenced FAR provisions and clauses may be accessed electronically at www.acquisition.gov/FAR or by Andre Cawood, Contract Specialist, by email to akcawood@bop.gov.

(xiv)  Not applicable to this solicitation.

(xv)  The completed solicitation package must be returned no later than 10:00 a.m. Eastern Standard Time on December 17th  2025. 

(xvi)  Vendors shall submit quotes only to:

• Andre Cawood, Contract Specialist, Email: akcawood@bop.gov 

No fax, hand delivered, or mail-in quotes will be accepted.  Please be sure to read the solicitation, cover letter, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those documents you will not receive a response.

Any and all information will be posted to the General Services Administration, SAM.Gov website:  www.sam.gov.  All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site.  Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.

***Question Submission:  Interested quoters must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer (FMC Devens) to respond.  Questions must be submitted by email only, no phone calls please. 

The email addresses to send questions to are:

Andre Cawood, Contract Specialist, by email to akcawood@bop.gov.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include:

• 52.222-25, Affirmative Action Compliance, and
• 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, paragraph (d).

Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”