FCI Ashland- Bread- Fiscal Year 25 Quarter 3

U.S. Department of Justice
Federal Bureau of Prisons
Field Acquisition Office

February 26, 2025

(i)  This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii)  The solicitation number is 15B10225Q00000004.  This solicitation is issued as a Request for Quote (RFQ).  Please read it in its entirety.

(iii)  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-03.

(iv)  The NAICS for this requirement is 311812 with a small business size standard of 1,000 employees. 

This requirement is a total small business set-aside.

(v)  The following items are required

• See attached requirements worksheet

(vi)  The following items are required

• See attached requirements worksheet

(vii)  TERMS OF DELIVERY ARE F.O.B. DESTINATION TO:

FCI Ashland

State Route 716

Ashland KY, 41102

Dates of delivery will vary.  This purchase order is to cover Fiscal Year 25, 3rd quarter. 

The dates of this are 1 April, 2025 through 30 June, 2025.

Weekly delivers are anticipated during this time.  Quantities mentioned in the RFQ are quarterly estimated maximum.  The local food service department will contact you weekly to describe quantities required.

(viii)  FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition.

(ix)  FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition.
Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below. 

(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;

(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor

(x)  FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, applies to this acquisition.

(xi)  FAR 52.212-4, Contract Terms and Conditions – Commercial Items, is applicable to this acquisition.

(xii)  FAR 52.212-5 (JAN 2025), Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. 

(b)

X (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712)

X (5) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

X (12) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note)

X (18) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

X (26) (i) 52.219-28, Post Award Small Business Program Re-representation (FEB 2024) (15 U.S.C. 632(a)(2)).

X (31) 52.222-3 Convict Labor (June 2003).

X (33) 52.222-21 Prohibition of Segregated Facilities (Apr 2015).

X (34) (i) 52.222-26 Equal Opportunity (Sept 2016) (E.O.11246).

X (36) 52.222-36 Equal Opportunities for Workers with Disabilities (JUN 2020) (29 U.S.C. 793)

X (39) (i) 52.222-50 Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

X (47) (i) 52.224-3 Privacy Training (JAN 2017) (5 U.S.C. 552 a).

X (51) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)

X (55) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) (E.O. 13513).

X (59) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332).

X (61) 52.232-36 Payment by Third Party (May 2014) (31 U.S.C.3332).

(c)

X (9) 52.226-6 Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C. 1792).

(xiii)  The selected Quoter must comply with the additional contract clauses and provisions

• 52.204-7 System for Award Management
• 52.204-16 Commercial and Government Entity Code Reporting
• 52.204-22 Alternative Line-Item Proposal
• 2852.212-4 Contract Terms and Conditions, Commercial Items (FAR Deviation)

The full text of the referenced FAR provisions and clauses may be accessed electronically at www.acquisition.gov/FAR or by Charles Coushaine, Contract Specialist, by email to ccoushaine@bop.gov.

(xiv)  Not applicable to this solicitation.

(xv)  The completed solicitation package must be returned no later than 10:00 a.m. Eastern Standard Time on March 5th, 2025. 

The anticipated award date is on or about March 17th, 2025.

(xvi)  Vendors shall submit quotes only to:

• Charles Coushaine, Contracting Officer, Email: ccoushaine@bop.gov. 

No fax, hand delivered, or mail-in quotes will be accepted.  Please be sure to read the solicitation, cover letter, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those documents you will not receive a response.

Quotes MUST be good for 30 calendar days after close.

Please ensure all information requested is included. 

Any and all information will be posted to the General Services Administration, SAM.Gov website:  www.sam.gov.  All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site.  Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.

The Government reserves the right upon inspection to reject items if they are damaged or not to the specifications as listed in the solicitation.

All vendors must be completely registered in the System for Award Management, http://www.sam.gov prior to award, during performance, and through final payment of any contract resulting from this solicitation.

The following is the schedule for this award:

• Solicitation Posted: February 26th, 2025

• Quotes Due By:  March 5th, 2025, 10am

• Anticipated Award Date on or about: March 17th, 2025

• Earliest Day to Receive Orders: 4/1/2025-0800 AM EST

• Last Day to Receive Orders: 6/30/2025-2:00 PM EST

***Question Submission: 
Questions must be submitted by email only, no phone calls please. The email addresses to send questions to are:

• Charles Coushaine, Contracting Officer, Email: ccoushaine@bop.gov.