1. Cover Letter.pdf

U.S. Department of Justice Federal Bureau of Prisons Field Acquisition Office

February 26, 2025 Dear Quoter:

Enclosed is a solicitation package prepared by the Contracting Office from the Federal Bureau of Prisons, Field Acquisition Office. This acquisition is for various food service products needed for the facility, FCI Ashland. This package contains all the necessary information for submitting a request for quote which will be evaluated.

In submitting the request for quote (RFQ), quoters should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format, and submission of your quote. Please note, failure to comply with the instructions may lead to the exclusion of the quote provided by the quoter.

All potential quoters are advised that this solicitation includes the provision 52.204-7 System for Award Management. This provision reads: FAR 52.204-7(b)(1) “An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.”.

The Government reserves the right upon award to make formal single or multiple awards. The Government will award to the responsible vendor(s) whose quote conforms to the solicitation and is considered the best overall value to the Government based on price and past performance.

Quotes must be received on or before the deadline of March 5th, 2025, at 10:00 AM Eastern Standard Time.

All quotes and questions must be submitted by email to the following email address:

• Charles Coushaine, Contracting Officer, Email: ccoushaine@bop.gov.

Please do not submit quotes or questions to any location other than the one listed above.

All applicable questions received will be considered and a response will be provided when appropriate. Please be sure to read the cover letter and solicitation requirements.

All quoted prices should not have more than two (2) decimal points or will result in the inability to be considered. When submitting a quote, also attach the quote sheet cover.

Sincerely, Charles Coushaine Contracting Officer Federal Bureau of Prisons Field Acquisition Office mailto:ccoushaine@bop.gov

The Government reserves the right upon award to make formal single or multiple awards. The Government will award to the responsible vendor(s) whose quote conforms to the solicitation and is considered the best overall value to the Government based on ...