3. 2025 QTR 3 specs-Bread.xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- FCI Ashland- Bread- Fiscal Year 25 Quarter 3
- Solicitation number
- 15B10225Q00000004
About this file
This is a specifications document and contractor award acknowledgment form for bread products required by FCI Ashland for Q3 FY2025. The specifications detail three types of bread products: 64,800 enriched hot dog rolls, 64,500 enriched hamburger/sandwich rolls (whole wheat, part wheat, or multigrain), and 176,000 oz of white, whole wheat, or wheat sandwich bread. All products must be fresh, delivered within 48 hours of baking, kosher-certified, and meet specific CID requirements.
The related solicitation (15B10225Q00000004) is a total small business set-aside under NAICS 311812 for delivery to FCI Ashland between April 1 - June 30, 2025. Quotes are due March 5, 2025 by 10:00 AM EST with anticipated award by March 17, 2025. Weekly deliveries are required, with exact quantities to be specified by food service staff. Products must be delivered at appropriate temperatures (34-41°F for non-frozen items), properly palletized, and kosher-certified. Payment will be made via Electronic Funds Transfer or Government Purchase Card, with purchase orders issued for awards exceeding $3,500.
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Other files
| File | Type | Posted |
|---|---|---|
| 1. Cover Letter.pdf | ||
| 2. Quote Sheet Cover.pdf |
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Specifications
| 198 | Bread, Roll, Enriched, Finger (Hot Dog), Wheat, Pan Baked, Sliced, Fresh, Seedless. (CID A-A-20053C, Type I, Class of Roll D, Style of Roll 3, Bake Type a, Slice Type i, Product State a, Seed type I, Agricultural practice (i)). Fresh bread shall be delivered within 48 hours after baking. State package size on quote. Kosher | EACH | 64800 | $0.00 |
| 199 | Bread, Roll, Enriched, Sandwich (Hamburger), Whole Wheat, Part Whole Wheat, or Multigrain, Pan Baked, Sliced, Fresh, Seedless. (CID A-A-20053C, Type I, Class of Roll C, Style of Roll 2, 3, or 4, Bake Type a, Slice Type i, Product State a, Seed type I, Agricultural practice (i)). Fresh bread shall be delivered within 48 hours after baking. State type and package size on quote. Kosher. | EACH | 64500 | $0.00 |
| 200 | Bread, White, Whole Wheat, White wheat, or Wheat, Unseasoned, Fresh, Any Loaf Size, Pan Baked, Sandwich, Sliced, Enriched, Seedless. (CID A-A-20052C, Type I, Style B, Type II, Type III, or Type IV, Style B, Product State 1, Loaf Size a-e f, Bake Type i I, Shape a) or b), Slice Type I (1), Enrichment Type A (a), Seed Type 2 (ii), Agricultural practice (i)). Fresh bread shall be delivered within 48 hours after baking. State type and loaf size on quote. Kosher. | oz | 176000 | $0.00 |
&"-,Bold"&14NATIONAL MENU SPECIFICATIONS QUOTE SHEET&"-,Regular"&11
Page &P of &N July 2024
Contractor Award Acknowledgment
| CONTRACTOR AWARD ACKNOWLEDGEMENT | ||||||
| *This is NOT an award document. | ||||||
| *Must be completed by the Contracting Officer and the Food Service Contractor prior to award. | ||||||
| Dear Contractor: | ||||||
| RE: Apparent Low quoter concerning this Request for Quotation | RFQ: | 15B10225Q00000004 | ||||
| FCI Ashland | intends to make award to your company for the following RFQ items. | |||||
| Please circle "accept or deny" for each line item noted below. Sign, date and submit this acknowledgement. This verifies acceptance and delivery of all line items listed below per the Food Service National Menu Specifications. | ||||||
| Accept | Deny | Line #1 | ||||
| Accept | Deny | Line #2 | ||||
| Accept | Deny | Line #3 | ||||
| Total Dollar Amount: | $ | |||||
| Formal Reminders: | ||||||
| PAYMENT | ||||||
| Per RFQ _15B10225Q00000004 __ the Government reserves the right to make payments using either Electronic Funds Transfer (EFT) or Government Purchase Card. Awards exceeding $3500 will be accomplished through issuance of a Purchase Order. All awards under $3500 will be accomplished via the Government Purchase Card. | ||||||
| NOTICE | ||||||
| Referencing FAR 42.212-4(a) - Supplies shall be "nonconforming" if: | ||||||
| 1. The supplies are recalled by the producer. | ||||||
| 2. A local, state, or federal agency issues a public health alert regarding the supplies. | ||||||
| 3. The facility or farm from which the supplies originated or were processed is found to have violated applicable local, state, or federal health and safety standards. This includes, but is not limited to, the Federal Meat Inspection Act, Poultry Products Inspection Act, or the Food Safety and Inspection Services directives and regulations. | ||||||
| ________ | Award Acceptance | |||||
| _________ | Award Denial | |||||
| Reason for Denial (if applicable): | ||||||
| Contractor Signature: | Date: |
Award Delivery Information
| AWARD DELIVERY INFORMATION - RFQ __________________ | |||
| Fiscal Year: | Quarter: | ||
| Institution: | |||
| DELIVERY SCHEDULE | |||
| A complete delivery of all awarded items is expected during ________________ (normally first month of the quarter). | |||
| Deliveries will be made Monday thru Friday from _____________________. | |||
| Federal holiday deliveries will not be accepted. | |||
| Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor's history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements. | |||
| NOTE: | Delivery schedules must be pre-arranged with the receiving warehouse. | ||
| Warehouse Phone: | |||
| DELIVERY REQUIREMENTS | |||
| All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff. | |||
| All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F. | |||
| All canned goods must be delivered above 34 degrees F and not frozen. | |||
| All frozen foods must be delivered at 0 degrees F or below. | |||
| Any product that indicates prior thawing will be refused. | |||
| All certified religious diet items must be marked with the Kosher Symbol on individual packages or the item will be refused. | |||
| All items must strictly be in compliance with the BOP National Menu Specifications. Food Service contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting. | |||
| All items will be closely inspected. | |||
| Some items may require thawing and cooking to determine specifications compliance. | |||
| Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing. | |||
| Items that fail to meet specifications will be refused. | |||
| Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors' expense within two (2) weeks of noncompliance notification. | |||
| If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff. | |||
| Contractor Signature: | Date: |
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