FCC Coleman SUPPLY- 2 Hexagon Decoder, 2 Hexagon Recorder, 1 Hexagon Core/Sub Core Server

The Federal Correctional Complex (FCC) Coleman, operated by the Department of Justice Bureau of Prisons, is soliciting proposals to supply and deliver specific security camera system equipment in new condition, consisting of 2 Hexagon Decoders (item # QHW-NVD-5204-S2), 2 Hexagon Recorders (item # HW-VR-9610-R6-80TB), and 1 Hexagon Core/Sub Core Server (item # HW-VM-5000-CORE). All equipment must be programmed with the current version of operating software prior to shipment to ensure compatibility with the existing Qognify security camera system at the FCI Medium facility, and no alternative models or brands will be accepted. The vendor is responsible for all programming, delivery logistics, and associated expenses beyond the loading dock provision, with delivery required between 7:00 a.m. and 2:30 p.m., Monday through Friday, excluding federal holidays. Proposals must be submitted via email to Jrosagarcia@bop.gov with completed SF 1449 forms and invoice/quote attachments, with a deadline of December 10, 2025. Payment will be made via Electronic Funds Transfer (EFT) within Net 30 terms upon invoice submission from the contractor.

This procurement is unrestricted with no set-aside designations applied, and there are no identified incumbent contractors or current contractors listed in the solicitation materials. The solicitation was issued on September 26, 2025, as a Request for Quote (RFQ) classified under NAICS code 561621 (Security Systems Services) and PSC code 5836 (Video Recording and Reproducing Equipment), with a $19 million size standard. The vendor must deliver all equipment within 45 calendar days of delivery order execution, with items directed to Casey Hobbs, Electronics Technician at FCC Coleman in Coleman, Florida 33521. While no specific award value is disclosed, the procurement involves five total units of specialized video management equipment designed for integration into an operational prison security system, requiring strict adherence to manufacturer specifications and compatibility requirements.