Fax Maintenance Renewal
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- N4215825Q0006
- Agency
- Naval Sea Systems Command Department of the Navy, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- PSC
- J074 Maint/Repair/Rebuild Of Equipment- Office Machines/Text Processing Sys/Visible Record Equipment
- Place of performance
- Portsmouth, Virginia 23709, United States
- Points of contact
-
- Theresa Clark theresa.m.clark36.civ@us.navy.mil (757) 396-8345
- Shakir Shinaba shakir.o.shinaba.civ@us.navy.mil (757) 396-1662
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Navy Naval Sea Systems Command (NAVSEA) is seeking fax maintenance renewal services for Norfolk Naval Shipyard (NNSY) through a Combined Synopsis/Solicitation (RFQ N4215825Q0006). The procurement covers full-service maintenance for approximately 500 fax machines across NNSY Portsmouth and Naval Station Norfolk locations, including brands such as Xerox, Canon, Pitney Bowes, Ricoh, Panasonic, Lanier, Sharp, and Brothers. Contractors must provide per-call maintenance services, offer free loaner equipment for repairs exceeding 24 hours, and submit monthly billing with detailed cost breakdowns. Questions regarding the solicitation are due by December 4, 2024, at 9:00 AM EDT, with quotes due by December 5, 2024, at 9:00 AM EDT. Contractors must obtain a "Green" NAVSEA Badge for unescorted access and comply with specific security requirements, including Operations Security (OPSEC) procedures.
The solicitation is set aside as a Total Small Business opportunity under NAICS code 811210 with a size standard of $34 million. The period of performance is from December 9, 2024, through December 8, 2025, with a focus on maintaining standalone fax machines not connected to networks due to Navy Nuclear Propulsion Information (NNPI) certification requirements. The procurement is being competed on a sole-source basis, with a previous contract (N4215823P0021) existing for similar services. Contractors must adhere to strict security protocols, including limitations on portable electronic devices, mandatory Cyber Awareness and OPSEC training, and protection of sensitive information. The place of performance is Portsmouth, VA 23709, with potential work at Naval Station Norfolk. While specific award value is not explicitly stated, the solicitation indicates comprehensive maintenance services for a large number of fax machines across multiple naval locations.
Notice text
2 versions
Update #2 · Latest ·
This is an amendment to the Combined Synopsis posting.
This amendment is to do the following:
- To extend the solicitation to close on DECEMBER 17, 2024 AT 09:00 AM.
- Include the quantity of approximately 500 machines.
- Include the fax machine type. Fax machine type includes the follow ing but not limited to: Xerox,
Canon, Pitney Bow es, Ricoh, Panasonic, Lanier, Sharp, and Brothers.
- To incoporate the REQUIRED Security requirements IAW the SOW.
This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Part 12, Acquisition of Commercial Items, using Simplified Acquisition Procedures under the test program for commercial items found at FAR 13.5, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation shall be posted on The Official U.S. Government System for Contract Opportunities at SAM.gov. The Request for Quotations (RFQ) number is N4215825Q0006. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-06 and DFARS Change 25 November 2024. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html. The NAICS Code is 811210 (Electronic and Precision Equipment Repair and Maintenance) and the size standard is $34,000,000. This acquisition is being competed on a sole source basis.
Norfolk Naval Shipyard (NNSY) is a Naval Sea Systems Command (NAVSEA) field activity organizationally aligned under the Logistics, Maintenance and Industrial Operations Directorate, NAVSEA. NNSY’s mission is to perform conversion, overhaul, repair, alternation, dry-docking, outfitting, manufacturing research, redevelopment and testing work of nuclear powered carriers and submarines. This is a requirement is requested by NNSY Metrology Engineering Branch, Code 137, whom are preparing to perform IT renewal services.
RFQ closes on 05 December 2024 and questions to this RFQ are due on 04 December 2024 before 9:00 AM EDT.
SEND Quotes and Questions directly to EMAIL Addresses at theresa.m.clark36.civ@us.navy.miland shakir.o.shinaba.civ@us.navy.mil
By response to this Request for Quotes, the contractor agrees to service and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified.
If there are any questions, please contact Ms. Theresa Clark or Mr. Shakir Shinaba who can be reached at email theresa.m.clark36.civ@us.navy.mil and shakir.o.shinaba.civ@us.navy.mil.
Update #1 ·
This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Part 12, Acquisition of Commercial Items, using Simplified Acquisition Procedures under the test program for commercial items found at FAR 13.5, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation shall be posted on The Official U.S. Government System for Contract Opportunities at SAM.gov. The Request for Quotations (RFQ) number is N4215825Q0006. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-06 and DFARS Change 25 November 2024. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html. The NAICS Code is 811210 (Electronic and Precision Equipment Repair and Maintenance) and the size standard is $34,000,000. This acquisition is being competed on a sole source basis.
Norfolk Naval Shipyard (NNSY) is a Naval Sea Systems Command (NAVSEA) field activity organizationally aligned under the Logistics, Maintenance and Industrial Operations Directorate, NAVSEA. NNSY’s mission is to perform conversion, overhaul, repair, alternation, dry-docking, outfitting, manufacturing research, redevelopment and testing work of nuclear powered carriers and submarines. This is a requirement is requested by NNSY Metrology Engineering Branch, Code 137, whom are preparing to perform IT renewal services.
RFQ closes on 05 December 2024 and questions to this RFQ are due on 04 December 2024 before 9:00 AM EDT.
SEND Quotes and Questions directly to EMAIL Addresses at theresa.m.clark36.civ@us.navy.miland shakir.o.shinaba.civ@us.navy.mil
By response to this Request for Quotes, the contractor agrees to service and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified.
If there are any questions, please contact Ms. Theresa Clark or Mr. Shakir Shinaba who can be reached at email theresa.m.clark36.civ@us.navy.mil and shakir.o.shinaba.civ@us.navy.mil.
Attachments
| File | Type | Posted |
|---|---|---|
| N42158Q0006 AMENDMENT A0001.pdf | ||
| NNSY OPSEC Plan for Contractors Enclosure 3 Fillable Template.pdf | ||
| NNSY OPSEC Contract Requirements Enclosure 2 TEMPLATE -- OPSEC Plan Required.pdf | ||
| Questions and Answers 0001.pdf | ||
| N4215825Q0006.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Fax Maintenance Renewal | Award Notice | |
| Fax Maintenance Renewal | Solicitation |
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