Fargo VAMC Surgical Instrument Maintenance and Repair Solicitation Notice

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 23 is seeking a contractor to provide comprehensive surgical instrument maintenance and repair services for the Fargo VAMC. The solicitation covers maintenance and repair of critical instrument sets, routine instrument sets, and case carts, including specialized equipment such as rigid telescopes, power instruments, bi-polar equipment, dental instruments, orthopedic tools, and laparoscopic equipment across multiple clinical specialties. Key requirements include providing an online digital inventory tracking system, performing onsite monthly repairs with same-day service for critical sets, maintaining a mobile repair lab, and adhering to strict quality standards aligned with CDC, HSPA, AORN, and other healthcare regulations. The contract will be evaluated using the Lowest Price Technically Acceptable (LPTA) methodology, with offerors required to demonstrate their digital tracking capabilities, quality management program, and ability to handle multiple instrument tray repairs daily. The question deadline was August 8, 2025, at 17:00 Central Time, and the offer deadline has been extended multiple times, with the final deadline set for August 25, 2025, at 17:00 Central Time.

This solicitation does not utilize any set-aside designations and is open to all eligible contractors. The contract is structured as an Indefinite Quantity contract with a minimum guarantee of $1,000 and a maximum ceiling of $350,000, featuring separate pricing line items of $90 per critical instrument set, $60 per routine instrument set, and $15 per case cart. The contract includes a base period from September 1, 2025, to August 31, 2026, with four additional one-year option periods extending through August 31, 2030. Service quantities include 10 critical instrument sets, 140 routine instrument sets, and 15 case carts requiring maintenance and repair services. The place of performance is North River, North Dakota 58102, at the Fargo Veterans Affairs Medical Center. The contractor must comply with VA security badging and background check requirements and undergo contract monitoring throughout the performance period.