FAR Part 13 J&A: Eclipse Vox AI System (EVAS), Hardware Warranty Extension and Software Renewal
Awarded Limited / Sole Source Justification Posted
- Solicitation number
- 2025-127
- Agency
-
MICC Fort Sam Houston
Mission and Installation Contracting Command, Department of Defense
- Set-aside
- No set-aside
Opportunity facts
- Contract number
- W9124J-25-P-A059 Federal contract award
- Awardee
- Everbatim, Inc.
- NAICS code
- 541519 Other Computer Related Services
- Place of performance
- San Antonio, Texas, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Army Mission and Installation Contracting Command-Fort Sam Houston awarded a sole-source contract to eVerbatim, Inc. of Annapolis, Maryland for hardware warranty extensions and software license renewals for the Eclipse Vox Automatic Speech Recognition (ASR) Court Reporting System. The contract supports the U.S. Army Office of The Judge Advocate General (OTJAG) worldwide operations for recording and transcribing court-martial proceedings through specialized technology including wireless microphones, Lenovo ThinkPad laptops, multi-channel audio interfaces, and advanced speech recognition software. The sole-source justification under FAR 13.501(a)(1)(ii) was based on eVerbatim being the exclusive provider of this specialized court reporting system, with no alternative vendors capable of meeting the Army's specific technical and operational requirements. While the notice indicates a total contract value of $2,578,280, the attached justification document references a five-year contract worth $3.26 million covering the period from September 30, 2025 to September 29, 2030. This procurement continues the Army's relationship with eVerbatim that began in 2020, ensuring the continued operational effectiveness of critical military legal proceedings support systems.
Notice text
Action Awarded: The U.S. Army Mission and Installation Contracting Command-Fort Sam Houston (MICC-FSH) has awarded a firm-fixed-price contract for hardware warranty extensions and software license renewals for the Eclipse Vox Automatic Speech Recognition (ASR) Court Reporting System.
Contractor: eVerbatim, Inc., 408 Cranes Roost Court, Annapolis, MD 21409.
Total Contract Value: $2,578,280.00
Award Date: September 29, 2025
Description of Services: This contract provides necessary hardware warranty and software renewal services for the U.S. Army Office of The Judge Advocate General (OTJAG) worldwide. This action ensures the continued operational effectiveness of the Army's court reporting system. The contract was awarded on a sole-source basis under the authority of Federal Acquisition Regulation (FAR) 13.501(a)(1)(ii). The final, approved Justification and Approval (J&A) is attached to this notice.
Awarded contract W9124J-25-P-A059 to unknown vendor for unknown amount on 2025-09-29.
Files
| File | Type | Posted |
|---|---|---|
| FSH JA 2025_127_Redacted.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Limited / Sole Source Justification | |
| NOTICE OF INTENT TO SOLE SOURCE: Eclipse Vox AI System (EVAS), Hardware Warranty Extension and Software Renewal | Pre-Solicitation |
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