F108--SB Set-aside - Hazardous Waste Disposal

The Department of Veterans Affairs Veterans Integrated Service Network (VISN) 19 is seeking hazardous waste disposal services for its Reverse Distribution Center located in Cheyenne, Wyoming, specifically to handle EPA RCRA-defined pharmaceutical waste generated through the Expired Pharmaceutical Program. The contractor must provide comprehensive disposal services including collection, transportation, characterization, lab-packing, and final destruction of pharmaceutical waste, with all associated documentation and compliance with federal, state, and local regulations including OSHA, DEA, EPA, and DOT requirements. Key qualifications include maintaining all required federal and state licenses, permits, and certifications such as waste transporter permits, EPA identification numbers, hazardous waste hauler registration, and proof of appropriate insurance coverage (minimum $500,000 general liability and $200,000/$500,000 automobile liability). The contractor must submit technical capability documentation, three relevant past performance references, pricing on the provided schedule, and proof of insurance, with proposals due by March 4, 2026 at 10:00 AM Mountain Time and questions due by February 18, 2026 at 2:00 PM MST. Evaluation will be based on technical capability, past performance, and pricing, with contractors required to submit quotes via email to Charles Gritzmacher at charles.gritzmacher@va.gov.

This is a total small business set-aside with an estimated funding value of $25 million and no incumbent contractor. The contract structure includes a 12-month base period beginning March 15, 2026, followed by four one-year option periods, with an anticipated waste volume of approximately 150 pounds per pickup consisting of 95-100% non-RCRA and up to 5% RCRA hazardous pharmaceuticals. The government expects approximately two routine pickups annually with potential out-of-cycle pickups estimated at no more than two times per year, with out-of-cycle requests to be fulfilled within 30 calendar days. Key deliverables include Standard Operating Procedures, proof of permits and licenses, identification of all Treatment, Storage, and Disposal Facilities (TSDFs), manifests, certificates of disposal, quarterly reports, and attendance at quarterly program meetings, with final certificates of disposal required within 375 calendar days of shipment. The place of performance is the VA VISN 19 Reverse Distribution Center at 5353 Yellowstone Road, Suite 221, Cheyenne, Wyoming.