36C25926Q0262 0001_1.docx

SUBJECT*

SB Set-aside - Hazardous Waste Disposal

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Charles Gritzmacher charles.gritzmacher@va.gov

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority)

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 02-24-2026 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders

36C25926Q0262 02-24-2026

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 03-04-2026 10:00am MST See CONTINUATION Page X The purpose of this amendment is to:

A. Provide the responses to the questions submitted to the solicitation.

B. Provide the revised Performance Work Statement(

PWS).

C. Provide a historic destruction Inventory list.

D. Extend the closing of the solicitation. All quotes are now due by 3-4-26 no latter than 10am MST.

Page 1 of

CONTINUATION PAGE

Reverse Hazardous Waste Disposal Questions & Answers

1. Q: The estimated annual volume of pharmaceutical waste (e.g., number of drums, pounds, or other unit of measure) expected per pickup and per year.

A: Estimate every 6 months = 55 gal drum, but the first pickup may be two 55 gal drums.

1. Q: A breakdown of waste categories, if applicable (e.g., RCRA hazardous, non-RCRA pharmaceutical, controlled substances, universal waste, etc.).

A: 95-100% non-RCRA pharmaceuticals, potentially 5% RCRA hazardous pharmaceuticals

1. Q: Historical usage data from the current or previous contract (annual totals and pickup frequency).

A: N/A – this is a new requirement

1. Q: Confirmation whether pricing is intended to be a firm-fixed annual lump sum covering two pickups per year, or if unit pricing (per drum/per pound) is preferred.

A: Firm-fixed covering frequency identified in the price schedule is preferred.

1. Q: Does the government intend to provide SDS’s and pictures for all of the waste streams needing disposal?

A: No

1. Q: Could you please provide us with an inventory of the waste streams currently collected?

A: Yes

1. Q: Who is the incumbent A: No incumbent, this is a new requirement.

1. Q: What is the current obligation A: No current obligation; this is a new requirement.

1. Q: How has the facility historically managed the waste?

A: This is a new program. VA facility pharmacies historically handled waste through destruction contracts.

1. Q: The PWS references that this is a “Reverse Distribution” contract. However, all the references to the type of waste to be managed are RCRA and pharmaceuticals. If they are Reverse Distribution, then they are not subject to RCRA.

A: This is NOT a reverse distribution contract. This is a destruction contract (so maybe we should remove all references to reverse distribution, even though that’s the name of our program). The Scope in the PWS states: The Contractor shall provide disposal of Environmental Protection Agency’s (EPA), Resource Conservation and Recovery Act (RCRA) defined hazardous pharmaceutical waste.

1. Q: The solicitation references Disposal, Reverse Distribution is not disposal. Please clarify A: See #10

1. Q: Reverse Distribution is normally associated with DEA Controlled substances on a DEA-41, this is refereeing subpart P waste and other pharmaceuticals, which are not normally returned for credit. The challenges of working with every single pharmaceutical manufacturer to return items would not be economically feasible; that is why nobody does it. Why does the VA want this?

A: See #10

1. Q: PWS 1.3 Bullet 3, 4, 5 would not apply here since this is not subject to Solid Waste regulation. Please clarify if this is for waste disposal?

A: This contract is for waste disposal/destruction

1. Q: PWS section 2.1.2 is requesting TSDF information. This would not apply if this is for reverse distribution. This is a disposal item.

A: This contract is for waste disposal/ destruction

1. Q: PWS 2.1.5, 2.1.6, 2.1.7, 2.1.9, 2.1.10 Does not apply this is Waste disposal not Reverse Distribution A: This contract is for waste disposal/ destruction

1. Q: PWS 2.4 Does not apply to reverse distribution; this is RCRA disposal A: This contract is for waste disposal/ destruction

1. Q: PWS 2.4 paragraph J. why is this there? This is disposal. This does not have anything to do with Reverse Distribution.

A: This contract is for waste disposal/ destruction

1. Q: PWS 1.3 Bullet Points. What are these there for they have no bearing for Reverse Distribution A: This contract is for waste disposal/ destruction

1. Q: The CLIN pricing sheet has CLIN 0001 at a Quantity of 3 each, but the description states every 6 months. Whereas CLIN 1001-4001 for 2 each pick up.

A: This program needs 3 pick-ups the first year, with one being immediately upon contract award.

1. Q: What is the historical data on the weight shipped annually?

A: N/A - this is a new requirement.

1. Q: Is this reverse distribution or disposal? Those are two completely different things.

A: This is a Disposal/Destruction contract

1. Q: Are on-site visits accepted prior to submitting the proposal?

A: Yes

1. Q: On average, how many out-of-cycle pick ups occur within a year?

A: Anticipate no more than 2 out-of-cycle pick-ups per year.

1. Q: Can the last year’s manifest be available for viewing?

A: N/A - this is a new requirement.

1. Q: What size of containers are used for disposal currently? (8 gallon, 18 gallon, 55gallon, etc.)

A: Currently the product is stored in boxes and plastic bins. Per the PWS: The Contractor shall have the capability to supply waste collection containers of various sizes

1. Q: Is this bid for pharmaceutical waste only?

A: Yes – pharmaceutical waste only

1. Q: Besides pharmaceutical waste, what other waste streams does the RDC need to dispose of pertaining to this bid? (Flammable solvents, corrosive liquids, universal waste, etc.)

A: None

1. Q: How many & what size of containers of the following are disposed of on average:

27. Hazardous Pharmaceutical – 5 gal container/year

27. Non-Hazardous Pharmaceuticals – 50 gal container/year

27. Chemo Waste – 1 gal container/year

27. Aerosol Waste – 1 gal container/year

27. Controlled Substance Pharmaceutical Waste - none

27. Chemical Waste (if applicable) - none

27. Flammable Solvent Waste (if applicable) - none

27. Corrosive Liquid Waste (if applicable) - none

27. Oxidizing Waste (if applicable) – none

27. Universal Waste (if applicable) - none

1. Q: What is the average weight of each pickup?

A: 150 pounds

1. Q: What is the average number of containers being disposed of per pickup?

A: Depends on the size of waste collection container provided by the vendor.

1. Q: Which company currently services the RDC-Cheyenne for the hazardous waste streams pertaining to this bid?

A: N/A - this is a new requirement.

1. Q: At a reduced rate, would the RDC be open to pick-ups every 12 weeks versus every 24 weeks/6months to help reduce energy, on-site labor & time, and load costs?

A: Yes

1. Q: How far in advance will the location give an inventory for pick-up?

A: Inventory can be provided in as little as 1 day in advance. New inventory is received daily, so inventory of waste can change daily.

1. Q: Can the contractor deny additional items requested by the RDC for pick-up that were not listed on the inventory sheet?

A: Yes

1. Q: Can the contractor accept additional items requested by the RDC for pick-up that were not listed on the previously provided inventory sheet, to be billed additionally?

A: Yes

1. Q: What types of equipment & materials are expected to be provided to the RDC & estimated numbers of each? (waste containers, ppe, spill kits, wall mounts, foot pedal containers, etc.)

A: Waste containers: estimate of 50-80 gallon container every 6 months.

1. Q: Is the proposal pricing structure expected to be flat rate pricing or can the contractor bill for separate line items that may vary from each pick-up? (disposal cost, transportation costs, replacement container costs, etc.)

A: Firm-fixed covering frequency identified in the price schedule is preferred

Revised Performance Work Statement (PWS) VISN 19 Contract for Disposal / Destruction of Hazardous and Non-Hazardous Pharmaceutical Waste

1. DESCRIPTION OF SERVICES

1.1 INTRODUCTION:

The VISN 19 Expired Pharmaceutical Program, located in Cheyenne, Wyoming occupies leased space separate from the Cheyenne VA Medical Center. The Expired Pharmaceutical Program operates under the Resource Conservation and Recovery Act’s (RCRA) Subpart P for hazardous waste pharmaceuticals. Operations performed by the VISN 19 Expired Pharmaceutical Program consist of record-keeping and handling potentially creditable, expired or soon-to-expire, un-used, non-dispensed, pharmaceuticals in manufacturer original containers. Items deemed as non-returnable become waste and require contractor support for removal, hauling and disposal services.

1.2 SCOPE:

a. The Contractor shall provide destruction of Environmental Protection Agency’s (EPA), Resource Conservation and Recovery Act (RCRA) defined hazardous pharmaceutical waste. Services must include all labor, materials, tools, equipment, analysis, travel, transportation, documentation, waste treatment, disposal and support services required to categorize, package, transport, document and dispose of hazardous wastes from the Expired Pharmaceutical Program.

b. The Contractor, and Subcontractor if applicable, shall provide and maintain all licenses and permits to conduct waste removal to final disposal.

c. The Contractor shall possess the necessary technical expertise and resources required by this solicitation to be considered for contract award.

d. The Contractor shall provide disposal for spills/releases of hazardous materials/wastes. Not to include any remediation waste.

e. The Contracting Officer (CO) will designate a Contractors Officers Representative (COR) to act for him/her in furnishing technical guidance and advice to generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the COR’s authority. A copy of the designation shall be furnished to the Contractor.

f. The COR will arrange for routine (non-emergency) waste pickup based upon rate of generation. However, out-of-cycle pickups may be required for episodic events.

g. The Government reserves the right to award one or more contracts resulting from this solicitation.

h. Work will normally be performed between the hours of 8:00 AM and 4:00 PM local time, Monday through Friday, excluding National Holidays. The facility COR or satellite designees are available during those hours for the approval of manifests and other required documentation, unless unusual circumstances require services during an unscheduled time period.

1.3 DEFINITIONS

· Hazardous Pharmaceuticals – Pharmaceuticals under Subpart P that are characteristic or listed.

· Listed Hazardous waste - A waste is determined to be a hazardous waste if it is specifically listed on one of four lists (the F, K, P and U lists) found in title 40 of the Code of Federal Regulations (CFR) in Part 261 and meets either the process based or sole active ingredient requirements.

· Subpart P removes these listed characteristics for pharmaceuticals. Location may still have unused commercial U-listed chemicals outside of pharmaceuticals; acetone, methanol, phenol, xylenes. There will be no P-listed waste outside of Subpart P.

· The VA does not have any K-listed. There are processed based F-listed wastes that may include spent non-halogenated solvents.

· Non-hazardous Pharmaceuticals- pharmaceuticals that are not characteristic or listed as described above.

· Bulk Chemo – classified under the National Institute of Occupational Safety and Health (NIOSH) Table 1 as a hazardous drug or antineoplastic but is not a RCRA hazardous waste pharmaceuticals.

· Reactive - Wastes that are hazardous due to the reactivity characteristic may be unstable under normal conditions, may react with water, may give off toxic gases and may be capable of detonation or explosion under normal conditions or when heated.

· Toxic - Wastes that are hazardous due to the toxicity characteristic are harmful when ingested or absorbed. Toxic wastes present a concern as they may be able to leach from waste and pollute groundwater.

· Aerosols can be a characteristic of reactivity if they are capable of detonation or explosive reaction when subjected to a strong initiating source or if heated under confinement.

2.0 SPECIFIC REQUIREMENTS:

2.1 LICENSES AND PERMITS

The Contractor will, without additional cost to the Government, provide and maintain all licenses and permits for operational personnel, trailers, containers, vehicles and other resources required for proper removal of hazardous and non-hazardous chemical waste in accordance with all applicable Federal, State, Municipal, and local regulations (e.g. OSHA, DEA, EPA, DEP, 49 CFR (DOT). If appropriate licenses are not maintained in accordance with Federal and State requirements, the VA may terminate the contract effective upon discovery. The VA reserves the right to halt work if the Contracting Officer and or COR determine work is being done in an unsafe/unhealthy manner or that could harm the environment. VA will not incur additional costs if work is halted for good cause.

2.1.1 Current waste transporter permit(s)

2.1.2 List of all transfer stations, treatment, storage and disposal facilities (TSDFs) including incineration, wastewater and sludge treatment facilities that shall be utilized during this contract to include the capacity of these facilities and the waste codes for the waste streams they are permitted to accept by treatment technology. Address, phone number, EPA identification number and other contact information shall be provided. The VA reserves the right to inspect each of these facilities before approving its use or at any time prior to, during or after contract period.

2.1.3 Copy of Operator permit(s)

2.1.4 All technicians/chemists that will work on VA premises will be expected to have received at least the minimum training required by law as specified in state requirements and in 29 CFR 1910.120, 40 CFR Part 263 and 49 CFR 172 and site-specific training by existing personnel and or project manager prior to working at each site. Technicians/chemists must be fully trained how to label and properly store hazardous waste for the state they are working in

2.1.5 Provide the contractor’s experience in hazardous waste packaging, transport, and disposal. Provide details of contracts of similar nature and similar size, particularly in regards to hospitals and universities. Provide a copy of waste minimization audits that the contractor has successfully conducted and examples of waste minimization opportunities realized.

2.1.6 Provide a copy of US EPA identification number(s) and certificate for each business entity operated by or that will have wastes shipped to, that the contractor that will use to provide service regarding any aspect of the VA waste disposal program (i.e. storage, transfer, and/or incinerator sites).

2.1.7 Provided a copy of certificate of registration with the State or EPA as a hazardous waste hauler for each business entity owned or operated by the contractor that will provide hazardous waste transportation services for any aspect of VA waste disposal program.

2.1.8 Provide a list of any violations and/or citations that the contractor has received for non-compliance with any hazardous waste laws, permit requirements, and/or OSHA requirements for the past three years from the date of submission for each site that may handle or manage VA waste. Contractor shall include information on all related business entities including associated firms that are owned by the contractor or owned by a common parent company that will be involved in any portion of the processing of VA waste disposal program. If no discharge or violations have occurred, contractor must provide a statement that certifies no discharges or violations have occurred.

2.1.9 Provide the following information regarding the hazardous waste fleet owned and operated by the contractor:

1. Basic description of transportation services offered and capabilities.

2. Fleet description of number, types, and ages of vehicles.

3. Description of service and maintenance programs.

4. Types of materials licensed to haul.

5. Latest DOT or MCS rating (include a copy of the last inspection).

6. The DOT/CHP compliance record.

7. Description of driver qualifications including training programs, and experience.

8. Provide evidence that background checks have been performed on all employees that will perform any duties under this contract.

9. The usage of any alternative fueled vehicles and or use of alternative fuels

10. Prohibition of idling procedures.

2.1.10 Provide written Standard Operating Procedures (SOPs) for the collection, handling, accumulation, sampling, lab testing, characterization, packing and shipping of hazardous waste.

2.1.11 Provide a certificate of all appropriate insurance.

2.2 LOCATIONS AND FREQUENCIES

VISN 19 EXPIRED PHARMACEUTICAL PROGRAM is located at:

5353 Yellowstone Road Suite 221 Cheyenne, WY 82009

Waste at this location can only be stored for 180 days.

Expectation is two waste picks up per year.

2.4 WASTE MANAGEMENT, REMOVAL, DISPOSAL INVOICING:

a. The Contractor shall be responsible for the collection of hazardous waste pharmaceuticals. The wastes shall be segregated when necessary, by hazard class, chemical compatibility, and/or land disposal restriction and labeled appropriately.

b. The Contractor shall consolidate all wastes in the manner most cost effective and beneficial to the Government. The Contractor shall have the capability to supply waste collection containers of various sizes.

c. The Contractor shall properly containerize all lab-packs and assume all safety measures (example: PPE) to prevent harm or injury to visitors, employees, Contractor employees and the environment (example: storm drain covers). The VISN GEMS Program Managers, VISN Safety Manager, VISN Pharmacy Executive and local VISN 19 program Pharmacists have the authority under this contract to present a verbal “stop work order” pertaining to job activity they reasonably believe represents an imminent hazard to life, property, or the environment. This verbal order must be followed up by a written stop work order issued by the Contracting Officer as soon as feasible after the imminently hazardous situation has been stabilized or abated.

d. Should waste be released during the performance of services under this contract, through no fault of the VA facility, the Contractor shall be responsible for all costs associated with the satisfactory remediation of the incident. This shall include the cost of all labor and materials as well as any actual damages incurred to the facility and harm caused to patients, visitors, and staff of the medical center. The remediation efforts must be performed to the satisfaction of the appropriate regulatory authorities, the VISN GEMS Program Manager or designee and the CO.

e. The Government requires services on a recurring basis.

1. Based on the frequencies listed in Section §2.2, the Contractor shall present a schedule to the CORs within 30 days of award. If the agreed upon schedule cannot be met at any time, the Contractor shall provide the following in writing to the COR; the reason for the delay and the anticipated date when the shipment will be made. This notification must be made within 24 hours of identifying the conditions causing the delay.

2. The Contractor shall have a large enough fleet to meet the frequency needs of Section §2.2 and have access to, or own enough, TSDFs to ensure waste is removed timely.

f. There shall be no penalty or increased costs of service rates should the Expired Pharmaceutical Program require more or less than the estimated pickups or disposal volume outlined in the schedule of costs. In the event an out-of-cycle pick up is requested, the Contractor shall schedule shipment of material within seven (7) calendar days of receipt of a written/verbal request from the COR and make pickup within 30 calendar days after receipt of the written/verbal request. If pickup cannot be scheduled or executed on the agreed upon date, the Contractor shall provide the following in writing to the COR; the reason for the delay and the anticipated date when the pickup will be made. This notification must be made within 24 hours of identifying the conditions causing the delay.

g. The Contractor shall provide all manifests, waste profiles, land bans, certificates of destruction and recycling, and documentation that apply to the removal and disposal of hazardous waste conducted by its workforces and/or its Subcontractors in compliance with all current Federal, State, and local regulations, policies, and procedures. Upon request the Contractor shall provide an electronic copy of the manifest within forty-eight (48) hours prior to the onsite service. All documentation completed by the Contractor shall be properly executed and neatly hand- written or typed to ensure the legibility of all copies. Locations will submit an inventory prior to pickup and ask the Contractor to provide a cost estimate and how each waste stream will be packaged for transport. Certificates of disposal shall include the disposal method for each waste stream. Contractor shall use a calibrated scale to accurately record the weight of each waste container on all shipping documents.

h. Prior to the removal and transport of hazardous and non-hazardous waste generated by the VA, the Contractor shall obtain approval and signature for each manifest from the COR or designee verifying that the Contractor has accepted the waste from the VA and that the waste was properly shipped for treatment or disposal. The Generator copy, Generator State Copy and Destination State Copy of the executed manifest will be provided to the Expired Pharmaceutical Program staff. A signed Designated Facility copy of each manifest certifying receipt of the waste covered by the manifest must be provided to the facility within thirty (30) calendar days of initial transport. All parties shall us eManifest via RCRAid.

i. All hazardous and non-hazardous materials generated by the Expired Pharmaceutical Program must be disposed of by the Contractor in accordance with current Federal, State, and local guidelines governing regulated hazardous and non-hazardous wastes.

j. The Contractor shall dispose of hazardous waste in a manner that leaves no future expense potential to the VA or the federal government. Chemicals will be disposed of in the following preferred priority:

1. Incineration at a Part B permitted incineration.

2. Treatment of the chemical waste (at a facility approved for such processing by an appropriate state or federal agency) using neutralization, stabilization or landfill in a manner that renders it no longer a hazardous waste as defined in 40 CFR Part-268/Subpart-D.

3. The long-term internment (burial) in a secure landfill site approved for such by the appropriate state or federal agency.

k. Acceptance of the hazardous waste at a properly permitted treatment, storage, or disposal site does not constitute disposal and/or completion of the contract. The Contractor shall obtain and provide necessary documentation to prove that the timely end disposal of all items has been accomplished including certificates of recycling and final disposal certificates within 375 calendar days of the shipment date.

l. Shipments outside of this country are prohibited under this contract unless prior approval is received in writing from the COR.

m. Waste amounts identified on the pricing sheet are only estimates.

2.5 TRAINING:

a. Training shall include a review of the contractors Standard Operating Procedures (SOPs) that will be followed while conducting normal on-site hazardous waste management activities. The Contractor shall describe:

1. Site safety and contingency procedures (e.g., spill management).

2. Operational procedures and site management structure.

3. Supplies and equipment practices.

4. Material sampling and analysis procedures.

5. Hazard assessment and categorization procedures.

6. Material collection, handling, accumulation, packing and labeling procedures.

7. Quality assurance and quality control procedures to ensure materials are properly identified, categorized, and packaged, and paperwork is properly completed.

8. Procedures for gaining waste acceptance into a transfer/disposal facility.

9. Contractor and project management procedures.

10. Written green purchasing program and provide environmentally preferable options for supplies as defined in Section §6.0(b).

11. Security program for onsite operations.

b. Training can either be virtual or face-to-face.

3.0 WASTE MINIMIZATION:

To comply with the Pollution Prevention Act §13101(b) and VA Directive 0057 VA Environmental Management Program, the VA must establish a ways to reduce or eliminate the amount of any hazardous substance, pollutant or contaminant entering any waste stream or otherwise released into the environment (including fugitive emissions) prior to recycling, treatment or disposal. To assist, the Contractor shall routinely evaluate industry disposal options that provide less environmental impact (e.g., waste to energy, recycling). The Contractor shall evaluate the VA’s removed waste streams annually for opportunities for waste management efficiency and minimization and provide each VA Healthcare System with a written report identifying which waste streams were reviewed and any opportunities for consideration. This report shall also include any purchases of containers that meet affirmative procurement standards.

4.0 DELIVERABLES:

a. For Proposal:

1. All items stated in Section §2.1 of this PWS

2. A summary of the Contractor’s experience in hazardous waste storage, packaging, transport, and disposal. Provide details of contracts of similar nature and similar size, particularly regarding hospitals and research facilities. Provide three(3) references with current contact information for each requirement.

3. Provide three (3) examples of waste minimization audits that the Contractor has successfully conducted, and examples of waste minimization opportunities realized. The submission should include examples of waste minimization practices or programs that the Contractor has developed for other facilities. Specific examples from healthcare or research facilities are preferred.

b. Duration of Contract:

1. The Contractor shall provide all manifests, land bans, certificates of destruction and recycling, and documentation that apply to the removal and disposal of hazardous waste conducted by its workforces and/or its subcontractors in compliance with all current Federal, State, and local regulations, policies, and procedures and in accordance with the quality standards and timelines established in Section §2.4 of this PWS.

2. The Contractor shall provide a quarterly report to the COR within ten(10) calendar days of the end of the fiscal quarter that identifies types and weights of wastes shipped from each facility listed in Section §2.1 and provides a breakdown of the costs of services and the specific services provided to each facility in the previous months.

3. The Contractor shall be required to attend quarterly program meetings with the COR and CO to address contract performance. These meetings may take place virtually or at the VISN 19 Expired Pharmaceutical Program facility. Should contract deficiencies arise, meetings may be held on a more frequent basis to resolve any/all issues. The Contractor shall provide draft meeting minutes to the COR for review within seven (7) calendar days of the meeting and final minutes within seven (7) calendar days of the COR’s draft review. The minutes will accurately document meeting participants and the discussions and decisions that took place during the meeting.

5.0 RECORDKEEPING/REPORTS:

a. Contractor shall have a centralized waste tracking system that can be used via the internet and that can export all hazardous waste data to the VA via a Microsoft Excel spreadsheet, or other manner approved by the COR(s). The centralized tracking system will include a database for all waste characterizations and waste analytics, universal bill of lading for universal wastes, methods of final (end) disposal, certificates of disposal, and invoice copies.

b. All manifests, waste analytics, waste generation data, shipping information and other data required for the proper execution of this contract shall be maintained by the Contractor in an electronic database format that is exportable through Microsoft Excel or other manner approved by the COR. This system should enable tracking of generator status, generate monthly, quarterly, or annual reports, and enable tracking of compliance dates.

6.0 CONTRACTOR FURNISHED MATERIALS AND EQUIPMENT:

a. The Contractor is responsible for providing all transportation, equipment, materials, and labor to perform the services set forth in the Agreement.

b. The Contractor shall furnish all lab pack and overpack containers, packing material for lab packs, labels, and any routine field supplies to package waste for transport at no additional cost to the government. The Contractor shall give preference for the following materials used at VA sites:

1. EPA designated items listed in EPA procurement guidelines at 40 CFR part 247

2. USDA designated items listed in procurement guidelines 7 CFR part 3201, Subpart B

3. EPA designated items on EPA’s Comprehensive Procurement Guidelines

c. Labor Costs will include level D PPE and nitrile gloves.

d. The Contractor shall furnish bulk waste storage containers. Contractor shall provide a list of containers meeting affirmative procurement standards and pricing with their proposal. Containers shall be replaced one for one when picked up.

7.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES:

a. The VA will not provide any equipment, fuel, personnel, or facilities to the Contractor for the execution of this contract. Should an emergency arise, only the necessary basic lifesaving and life support measures will be provided during the emergency.

b. The VA will furnish electricity and water at existing outlets for use as may be required for the work to be performed under the contract.

8.0 PERFORMANCE REQUIREMENTS SUMMARY:

Ref’(s)

Waste Management, Removal and Disposal

Waste Management, Removal and Disposal

Notice of violations from State associated with accumulation time limits

Validated facility complaints

Notice of violations from State associated with accumulation time limits

External audits/ inspections of SAAs and records

100% of signed designated facility copies returned within 45 calendar days

Direct observation and 100% inspection

100% of Certificates of Disposal/Recycling provided to generator within 390 calendar days Direct observation and 100% inspection

Reports and Meetings

Reports and Meetings

9.0 IDENTIFICATION, CHECK-IN, PARKING, AND SMOKING REGULATIONS:

The vendor's employees shall always wear visible identification while on VA premises. Contractor employees shall call facility the COR, or POC in §2.2, once on campus prior to commencement of any work. Smoking is prohibited on any VA property. Possession of weapons or contraband is prohibited and must subject Contractor employee to arrest and termination from future performance under this contract. Enclosed containers, including tool kits, must be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

10.0 INVOICES AND PAYMENT:

Payment of services rendered under this contract will be made in arrears upon satisfactory completion of each service and receipt of a properly prepared invoice and submitted by the Contractor to the payment address shown elsewhere herein. Invoices must reference the Contract Number and Purchase Order Number, Manifest Number(s), provide a complete and accurate description of services/ supplies delivered/ rendered, including dates of performance, amounts, unit prices, extended totals, and any other data relevant for payment purposes.

A copy of the invoice will be sent to the Facility COR. The Government must not authorize payment until such time that the VA Contracting Officer’s Representative receives all properly executed and signed documentation.

NOTE: ANY ADDITIONAL CHARGES CLAIMED MUST BE APPROVED BY THE CO IN WRITING BEFORE SERVICE IS COMPLETED!

11.0 SAFETY REQUIREMENTS:

In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer or his/her designee may determine to be reasonably necessary to protect the lives and health of VA staff and the general public. The Contracting Officer or his/her designee will notify the Contractor of any noncompliance with the foregoing provisions as well as the recommended corrective action. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served in person on the Contractor or his/her representative at the site of work, or telephonically to Contractor’s designated representative, shall be deemed sufficient for the purpose of the previously mentioned. If the Contractor fails or refuses to comply promptly to satisfactorily abate the hazardous condition or situation, the Contracting Officer may issue an order stopping all or any part of the work and hold the Contractor in material breach of this contract.

All of the Contractor’s personnel shall uphold the same standard of conduct and performance as all other federal employees and services shall be performed in compliance with VA policies and procedures. All policies and regulations pertaining to protection of patient privacy (HIPPA) and the safeguarding of patient information must be observed. The Contractor shall protect sensitive information at all times and notify the COR if they come across any sensitive information.

See attached document: Inventory for Destruction List as of 2-20-2026.

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