Event Management Services – Leadership Through Sports
Closed Solicitation Posted
- Solicitation number
- PR15475996
- Agency
- Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 711310 Promoters of Performing Arts, Sports, and Similar Events with Facilities
- Place of performance
- Kuala Lumpur Kuala Lumpur Malaysia
- Points of contact
-
- Premalatha Muthupillai rmuthupillaip@state.gov +60321685147
- Sara Epstein epsteinsi@state.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Kuala Lumpur is procuring event management services for a comprehensive sports program titled "America 250: American Excellence and Leadership Through Sports." The Department of State seeks a Malaysian-based contractor to plan and execute 12 full-day soccer programs across Klang Valley and Sarawak, with each program accommodating 120 participants and including sports clinics, coaching masterclasses, and educational talks. The contractor must provide complete event management including venue procurement, equipment and gear provision, transportation logistics for coaches, audio-visual support, and promotional services, culminating in a final tournament in Kuching featuring 8 qualifying teams. The evaluation will prioritize technical merit, past performance, and relevant experience over price considerations, with the Contracting Officer determining best value to the government. Quotations must be submitted electronically to KualaLumpurDTO@state.gov by 12:00 pm on August 30, 2025, with questions directed to Procurement Agent Prema at rmuthupillaip@state.gov during business hours.
This solicitation carries no set-aside designation and does not identify any incumbent contractors. While specific contract values are not disclosed, the solicitation notes that prospective bidders must register in SAM.gov and obtain UEI numbers for awards exceeding USD30,000, indicating the contract value surpasses this threshold. The program encompasses 12 full-day events with 120 participants each, plus coaching sessions for 20 coaches and talks for 50 attendees per location, requiring substantial logistical coordination and manpower. Performance will commence September 15, 2025, with work conducted across Malaysia including Klang Valley and Sarawak, with the final tournament taking place in Kuching. The contract operates under Federal Acquisition Regulations for commercial items using simplified acquisition procedures, with payment processing within 60 days of project completion and pricing required in Malaysian Ringgit.
Notice text
The Embassy of the United States of America invites you to submit a quotation for the procurement of Event Management Services – Leadership Through Sports.
The Embassy intends to award a single purchase order / contract for the required services.
Kindly refer to the attached scope of work (SOW) for further details.
Please submit your quote electronically to the following email address KualaLumpurDTO@state.gov marked “Quotation Enclosed – Event Management Services-Sports” to the Contracting Officer, General Services Office no later than 12:00 pm on August 30, 2025.
No quotations will be accepted after that time.
Please take note that for solicitations with the total amount of more than USD30,000; prospective quoters must register in SAM.gov and obtain their UEI number prior to the award.
Direct any questions regarding this solicitation to the Procurement Agent, Prema by email at rmuthupillaip@state.gov during regular business hours.
Attachments
| File | Type | Posted |
|---|---|---|
| 58-SOW for America 250 Leadership through Sports.pdf | ||
| Cover Letter _PR15475996.pdf |
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