58-SOW for America 250 Leadership through Sports.pdf

SCOPE OF WORK

FOR PUBLIC AFFAIRS SECTION

FOR AMERICA 250: AMERICAN EXCELLENCE AND LEADERSHIP THROUGH SPORTS

I. SCOPE OF SERVICES

A. The Embassy of the United States of America in Kuala Lumpur (the Client) is seeking a contractor to plan, organize, and execute a series of sports related programs. The service will revolve around organizing several clinics for participants, masterclasses for coaches, venues for talks, a final tournament, and media engagements with American athletes and experts within the Klang Valley and in Sarawak.

B. All prices should be in Malaysian Ringgit (MYR).

II. SCOPE OF WORK

The Contractor shall plan, coordinate and organize:

- a series of 12 full day soccer program for 120 participants each, which involves drills and techniques showcasing American Excellence in leadership through sports. The program should include a half day sports clinic for 50 participants, a masterclass for 20 coaches, and a talk for 50 attendees at each location.

- a final tournament to be held at Kuching, Sarawak

- 3 media engagements - 2 from Sarawak and 1 from Kuala Lumpur.

with the following services:

1) Securing and booking venues for the 12 programs:

a. 3 locations in Klang Valley. Venue to be sourced and rented by the contractor.

b. 6 locations in Kuching, Miri, Bintulu, and three small towns in Sarawak. Venue to be sourced and rented by the contractor.

2) Equipment and gear:

Securing an appropriate number of equipment and related soccer kits/gear for the 12 programs., including materials to support nourishment of athletes and participants in each of the locations.

3) Transportation/Logistical Support:

a. Providing logistical support at the 12 locations.

b. Provide transport for the following:

i. Airport to hotel transfer at Kuala Lumpur and Sarawak for 10 coaches

ii. Hotel to program venue transfer at Kuala Lumpur and Sarawak for 10 coaches

4) Audio/Visual support:

Provide appropriate Audio/Visual equipment for each of the events.

5) Manpower To ensure sufficient manpower at each of the 12 locations to assist with the soccer program management.

6) Organize, and execute a final tournament To organize a final tournament to be held at Kuching, Sarawak, between the 8 qualifying teams. To secure venue, required equipment and gear, logistical support, stage, seats, backdrop, AV system, emcee, and manage invitations for at least 300 guests. To ensure enough manpower to assist with the program.

7) Promotional and publicity services:

a. Designing, printing and publishing the promotional materials including backdrop and bunting with consultation and approval of the U.S. Embassy.

b. Provide social media strategy, and implementation of announcements for all 12 locations, with the announcements boosted regularly to relevant target audience.

c. Provide traditional media strategy and implementation of announcements for all

12 locations. Assist to engage with press for coverage in Klang Valley (1 engagement) and Sarawak (2 engagement).

III: PERIOD OF PERFORMANCE

The performance period for this contract is from September 15, 2025.

IV: PAYMENT TERMS AND CONDITIONS

The Contract is only open to Malaysian based/registered contractors who have a valid SAM.gov registration prior to the execution of a contract. Failure to have a valid SAM.gov registration will prevent payment of services.

The Contractor shall submit invoices electronically as per instructions on the contract for services ordered and rendered under this contract. Payment will be made within 60 days of completion of project.

V: OTHER TERMS AND CONDITIONS

The Contract is only open to Malaysian based/registered contractors who have a valid SAM.gov registration.

The proposal should include the following information. If your company is unable to meet certain requirements, please propose alternatives.

a) Describe the qualifications and experiences of your company.

b) Indicate any portion of work that will be done by subcontractors and identify the subcontractors.

VI: Budget

Provide a detailed budget, including ALL anticipated costs, fees and any relevant taxes.

Please confirm that your firm will hold the firm-fixed price for 60 calendar days. Also, please note, all bids must be stated in MYR.

BASIS FOR AWARD

• For this solicitation, technical merit, past performance, and relevant experience are more important than price. Award will not be automatically determined by numerical calculation or formula relationship between these variables. As technical merit of the offerors' proposals and past performance becomes more equal, the evaluated price may become the determining factor. The Contracting Officer shall determine what trade-off between technical merit, past performance, and price promises the greatest value to the Government, price and other factors considered. Contract award will be made in accordance with Federal Acquisition Regulations Part 12-Acquisition of Commercial Items, and Part 13-Simplified Acquisition Procedures.