European Healthcare Environmental Cleaning (HEC) Services
Closed Pre-Solicitation Posted
- Solicitation number
- HT9406-26-LRMC
- Agency
-
Defense Health Agency
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561720 Janitorial Services
- PSC
- Q901 Healthcare Environmental Cleaning
- Place of performance
- Multiple Rhineland-Palatinate Germany
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Health Agency is seeking qualified sources to provide Healthcare Environmental Cleaning (HEC) and linen services at three U.S. military medical treatment facilities in Germany: Landstuhl Regional Medical Center (LRMC), Rhine Ordinance Medical Center (ROBMC), and MEDDACB Bavaria, along with their outlying clinics. This is a Sources Sought Notice issued for market research purposes and does not constitute a commitment to issue a formal solicitation. Contractors must demonstrate specialized healthcare environmental cleaning capabilities exceeding standard janitorial standards, along with relevant certifications such as CHESP, CERSE, or equivalent German credentials, and a minimum of three years of healthcare environmental cleaning experience with a designated Executive Housekeeper. Performance will be evaluated against Acceptable Quality Levels of 97% for Overall Cleaning Efficacy, Overall Service Call Response, and Overall Contingency Cleaning, and 95% for Deliverables, with reperformance and negative performance assessments for non-compliance. Interested vendors must submit responses to the Sources Sought Questionnaire by March 23, 2026 at 5:00 PM Eastern Time to both hyun.j.townsley.civ@health.mil and elena.m.raspitha.civ@health.mil, with responses limited to no more than 10 pages in English.
There is no set-aside designation associated with this procurement. The anticipated contract will be structured as an Indefinite Delivery, Indefinite Quantity (IDIQ) agreement with a 30-day phase-in period beginning September 1, 2026, followed by five one-year ordering periods extending through September 30, 2031. The combined service area encompasses approximately 687,008 square meters across the three locations, with LRMC covering 108,290.45 m², ROBMC covering 90,155.69 m², and Bavaria covering 488,562.00 m². Contractors must furnish all cleaning products, equipment, consumable supplies, vehicles, uniforms, and communication devices, while the Government will provide allocated space, utilities, and certain consumable items. Tentative site visits are scheduled for July 21-23, 2026, with attendance optional for prospective vendors to familiarize themselves with the facilities and operational requirements prior to formal solicitation.
Notice text
Introduction:
The purpose of this Sources Sought Notice is to identify potential qualified sources capable of providing highly specialized Healthcare Environmental Cleaning (HEC) and linen services in Germany, conforming to the highest standards of quality and complying with all applicable certification requirements.
Description of Services:
DHACA, Branch-6 Europe, is seeking information from qualified businesses capable of providing a full range of HEC services and linen operations in Germany. HEC services include management activities such as planning, scheduling, cost accounting, report preparation and submission, establishing and maintaining records, quality control, and performance management. PWS is for information purposes only and is subject to change based on market research and Government needs. Anticipated performance locations are:
- Landstuhl Regional Medical Center (LRMC) and its outlying clinics.
- MEDDACB Bavaria, Germany and its outlying health, dental and veterinary clinics.
- Rhine Ordinance Medical Center (ROBMC), Weilerbach, Germany.
SITE VISIT – Tentative Dates: 21 July 2026 - LRMC and ROBMC, 23 July 2026: Bavaria Clinics
RequiredCapabilitiesandQualifications:See attached draft Performance Work Statement (PWS) and the Total Square Meters by Region.
Information Requested: complete the Sources Sought Notice questionnaire attached.
Submission Instructions:
Responses to, and questions regarding, this Sources Sought Notice must be submitted electronically to both hyun.j.townsley.civ@health.mil and elena.m.raspitha.civ@health.mil no later than 23 March 2026 5PM Eastern Time. Limit your response to no more than 10 pages. All information submitted must be in English.
Disclaimer:
This is a Sources Sought Notice (SSN). This is not a solicitation or a request for proposals (RFP). This notice is issued solely for information and planning purposes. It does not constitute a commitment by the Government to issue solicitation in the future. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This Sources Sought Notice is for informational and planning purposes only and does not constitute a solicitation or a request for proposals. The Government does not intend to award a contract based on this notice. The Government will not pay for any information received in response to this notice. All information submitted will be treated as proprietary and confidential.
Files
| File | Type | Posted |
|---|---|---|
| Sources Sought Questionnaire_11 March 2026.docx | DOCX document | |
| Total Square Meters by Region.pdf | ||
| HEC Performance Work Statement (PWS) Draft_09Mar26.pdf | ||
| Sources Sought Questionnaire.docx | DOCX document |
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