EUR/Athens Event Management services for the 250th anniversary of American Independence

The Department of State, US Embassy Athens, seeks complete event management services for the 250th anniversary of American Independence celebration on July 2, 2026, at the Stavros Niarchos Foundation Cultural Center, with quotations due May 8, 2026 at 14:00 Athens Time. No set-aside applies.

Place of performance is Greece. The event will accommodate approximately 3,000 guests across the Lighthouse, Lighthouse Terrace, and Panoramic Steps venues. The contractor shall provide comprehensive services including venue rental for July 1–3, event management and coordination, audio-visual equipment rental and operation with full audio coverage and high-speed Wi-Fi, stage backdrop and overhead signage featuring red, white, and blue decor with the U.S. Great Seal, entertainment support for performing artists and U.S. military band, logistics coordination for deliveries and equipment setup, event furnishings, luxury air-conditioned portable lavatories with ADA-compliant units, on-site transportation solutions, decoration and graphic design services consistent with Freedom 250 branding guidelines, audio and visual documentation including photographer and videographer coverage, medical care and first aid services, and security coordination with embassy personnel.

The contract value shall not exceed $350,000 USD; pricing must be submitted in Euros with line items for venue rental, event management services, audio-visual equipment, stage backdrop/signage, entertainment, logistics, on-site transportation, decoration/graphic design, and audio/visual documentation. Proposals are evaluated on technical capability/approach (most important), past performance (significant importance), key personnel (important), and price (lowest importance).

Offerors must demonstrate experience managing high-level diplomatic or corporate events exceeding 2,500 guests, provide three years of relevant client references, and comply with all local laws and permit requirements in Greece. Quotations must be submitted electronically to AthensOffers@state.gov. An organized site visit occurred April 17, 2026. Solicitation number is 19GR1026Q0020. NAICS code is 541990.