Enterprise Content Management System

The Department of the Air Force United States Air Forces in Europe - Air Forces Africa is conducting market research for an Enterprise Content Management (ECM) software implementation project for the 31st Civil Engineering Squadron at Aviano Air Base, Italy. The procurement seeks to develop and implement an ECM software suite on existing organizational servers to manage approximately 2 million files (6TB) and address current document management inefficiencies. Key requirements include analyzing organizational needs, configuring CMIS-based ECM solution services, developing custom APIs and web interfaces for assets, documentation, projects, and system administration management, and providing comprehensive training for IT staff and end-users. The solicitation requires responses to include a ten-page capability statement, past performance descriptions, company contact information, commercial pricing details, and SAM registration. Interested sources must submit their responses via email to SSgt Milton Vasquez at milton.vasquez@us.af.mil by July 22, 2025 at 1:00 PM Central European Time.

This sources sought notice does not utilize any set-aside designations and is classified under NAICS code 541611 for Administrative Management and General Management Consulting Services. No incumbent contractors or current service providers are identified in the documentation. While specific contract values or budget ranges are not disclosed, the requirements include providing 50 annual software licenses and conducting on-site installation and configuration on Windows servers. The period of performance will not exceed one year from server availability, with installation contingent on government-furnished server procurement. The project emphasizes developing secure authentication methods using DoD smart cards and ensuring the 31 CES organization can independently maintain the ECM environment after implementation. This market research phase may result in revisions to requirements and acquisition strategy, though no contract awards will be made from this sources sought posting.