Endor on-site Film Digitization, IT Support, and Equipment Maintenance and Services

The National Geospatial-Intelligence Agency (NGA) is seeking information on industry capabilities to provide on-site film digitization operations, information technology support, and equipment maintenance services at the Defense Intelligence Agency facility in Washington, D.C., with potential expansion to sites in Springfield, Virginia; Lenexa, Kansas; and Sioux Falls, South Dakota. The primary requirements include digitizing historical hardcopy film archives using Meridian Dragon scanners at a rate of approximately 50 cans per week per specialist, maintaining all scanning equipment with 72-hour maximum response times for downtime, and fulfilling customer requests within specified timeframes (five business days for NARA film using DSW equipment and 96 hours for internal holdings). All personnel must obtain Top Secret/Sensitive Compartmented Information clearance eligibility and pass Counterintelligence Scope Polygraph examinations, while contractors must provide annual in-person training and maintain strict compliance with security protocols and dress code standards. Responses to this Request for Information must be submitted as white papers not exceeding 12 pages in Times New Roman 12-point font by 10:00 AM CT on February 20, 2026, to Harry Lanfersieck and Justin Koesterer at NGA, with no formal pricing proposals requested at this stage.

This procurement is set aside exclusively for small businesses registered on SAM.gov under NAICS code 541611 (Administrative Management and General Management Consulting Services), with an estimated total contract value of $24.5 million. The contract structure consists of one base year running from July 12, 2026, through July 11, 2027, followed by four optional one-year extensions, providing a potential five-year performance period. Small business respondents must be U.S.-owned entities with only U.S. citizens authorized to perform the work, and must expend at least 50% of personnel costs on their own employees per FAR 52.219-14 requirements. The core staffing plan includes one Team Lead and six Digitization Specialists responsible for day-to-day scanning operations, with contractors required to submit weekly activity reports, monthly status reports, and participate in quarterly Program Management Reviews. No current incumbent contractor is identified in the solicitation materials, and this RFI is issued for planning purposes only without committing the Government to contract award.