RFI_Endor_1.20.2026.pdf

UNCLASSIFIED

RFI:Endor

Jan 20, 2026

REQUEST FOR INFORMATION

Endor

1.0 DESCRIPTION & PURPOSE

1.1 The National Geospatial-Intelligence Agency (NGA), in support of the NGA Source

Office, is seeking information on a contract requirement for on-site film digitization, information technology (IT) support, and film inspection equipment maintenance and services.

1.2 The purpose of this Request for Information (RFI) is to probe industry to identify interested sources and to gain information on practices and capabilities that could increase efficiencies for

NGA’s Endor requirements.

1.3 THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This RFI does not commit the Government to contract for any supply or service whatsoever. Further, NGA is not at this time seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued.

2.0 BACKGROUND: NGA has a mission-critical need for on-site film digitization, information technology (IT) support, and film inspection equipment maintenance and services.

This requires a unique combination of photographic, digital, technical, and mechanical expertise, in addition to excellent communication skills, both verbal and written, to relay problems and resolutions clearly and effectively.

2.1 PLANNED ACQUISITION/DESCRIPTION OF REQUIREMENTS: See Attachment 1 –

SOW_Endor_1.20.2026.

2.2 PERFORMANCE:

2.2.1 The Period of Performance (POP) is anticipated as follows:

▪ Base: 12 Months

▪ Options: Four (4) 1-Year Options

2.2.2 LOCATION(S): The primary duty station for contract personnel is the DIAC located in

Washington, DC, with the strong possibility of expanding to various CONUS scanning sites to include Springfield, Virginia, Lenexa, Kansas, and/or Sioux Falls, South Dakota. In the event that it becomes necessary for personnel to perform their work duties at an alternative worksite it should be coordinated and approved by the Contractor Officer, Program Manager, and

COR. Contractor will be responsible for managing and maintaining the necessary operating permits.

2.3 CONSTRAINTS AND LIMITATIONS: The following are anticipated to apply to this acquisition:

• The Contractor shall be a U.S. owned entity. Only United States citizens (foreign nationals are prohibited from working on this effort) are authorized to perform work or have access to the information on the contract.

• This RFI is set aside solely for small business participation. Contractor MUST be registered as a small business on SAM.gov under NAICS code 541611 to submit a response to this RFI.

2.4 SECURITY REQUIREMENTS: Contractor personnel performing classified work on this contract are required to have at a minimum with an in-scope TOP SECRET/SCI eligibility to perform work on this contract. Contractors shall be subject to a Counterintelligence Scope

Polygraph (CSP) exam when requested by the Government. NGA will sponsor: Security indoctrinations and accesses; Common Access Cards (CAC); and other required items for required program personnel.

2.5 ORGANIZATIONAL CONFLICT OF INTEREST: In accordance with FAR Part 9.5, please discuss any performance which may lead to an OCI and how the Offeror would mitigate, avoid, or neutralize the conflict.

3.0 REQUESTED INFORMATION

Responses must only contain UNCLASSIFIED information and be marked “UNCLASSIFIED” on all pages in both the header and footer. No classified information may be included in your response.

Neither proprietary or classified concepts, nor classified information should be included in the submittal. Input on the information contained in the responses may be solicited and reviewed by

NGA non-Government consultants or experts who are bound by appropriate non-disclosure agreements.

3.1 ADMINISTRATIVE

Information to include the following as a minimum:

3.1.1. Name, address, phone number, company website, and e-mail of designated point(s) of contact.

3.1.2. BUSINESS TYPE.

The applicable North American Industry Classification System (NAICS) code to this acquisition is: 541611 Administrative Management and General Management Consulting Services – $24.5M

The responder is to provide answers to the following questions:

To be considered for a Small Business set-aside, at least 50 % of the cost of contract performance incurred for personnel shall be expended for employees of the responder.( FAR 52.219-14, Limitation of Subcontracting)

RESPONSE

Are you a Small Business? (FAR 19.102), If so, which type: ☐ YES ☐ NO

Small Disadvantaged small business? (FAR 19.304) ☐ YES ☐ NO http://www.census.gov/cgi-bin/sssd/naics/naicsrch?chart=2012 http://www.naics.com/naicsfiles/Size_Standards_Table2013.pdf http://www.acquisition.gov/far/current/html/Subpart%2019_1.html http://www.acquisition.gov/far/current/html/Subpart%2019_3.html

Service Disabled small business? (FAR 19.14) ☐ YES ☐ NO

8(a) Small Disadvantaged small business? (FAR 19.8) ☐ YES ☐ NO

HUBZone small business? (FAR 19.13) ☐ YES ☐ NO

Woman-Owned Small Business? (FAR 19.15) ☐ YES ☐ NO

Involved in a mentor and/or protégé program? (DFARS 219.71) ☐ YES ☐ NO

3.1.3 Recommendation for alternative NAICS Code? Provide rationale for any NAICS Code applicable to the planned acquisition other than the NAICS code identified above.

3.1.4 DUNS Number: _________________

3.1.5 Commercial and Government Entity (CAGE) Code: ______________________________

3.1.6 Defense facility security clearance? What type? What level? _______________________

3.1.7 Accounting system, if applicable? Date of last audit? Audit performed by? Determined adequate/inadequate? ___________________________________________________________

3.1.8 Purchasing system? Date determined adequate or inadequate? ______________________

3.1.9 Timekeeping system? Date of last audit? Who performed? Determined adequate/inadequate? ___________________________________________________________

3.1.10 Do you hold a GSA Federal Supply Schedule (FSS) contract applicable to the NAICS code (s) identified above? If yes, provide contract number(s). _____________________________

3.1.11 Are you registered in SAM? _________________________________________________

3.1.12 Are you interested in: Prime contract? Teaming to include Joint Venture? Subcontractor opportunities? _________________________________________________________________

3.1.13 Include additional details that are not already requested based on the constraints of the information request.

3.2 EXPERIENCE

3.2.1 COMMERCIAL.

Provide relevant details on the responder providing the same or similar services offered or made to the general public or to non-governmental entities for purposes other than governmental purposes in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to, information regarding the contract value, size and length of the effort, responder performing as a prime or subcontractor, customary practices (warranty, financing, discounts, contract types, etc.) under which the sales of the service(s) are made, security details, the customary practices regarding customizing, modifying, or tailoring of a service(s) to meet customer needs and associated costs, the kinds of factors that are used to evaluate performance; the kinds of performance incentives used; the kinds of performance assessment methods commonly used; the common qualifications of the people performing the http://www.acquisition.gov/far/current/html/Subpart%2019_14.html#wp1093836 http://www.acquisition.gov/far/current/html/Subpart%2019_8.html#wp1092796 http://www.acquisition.gov/far/current/html/Subpart%2019_13.html#wp1094801 http://www.acquisition.gov/far/current/html/Subpart%2019_15.html#wp1094868 http://www.acq.osd.mil/dpap/dars/dfars/html/current/219_71.htm services; and requirements of law and/or regulations unique to these service(s), that can demonstrate the responder’s abilities and capacity to meet NGA’s statement of objectives.

3.2.2 GOVERNMENT.

Provide relevant details on the responder providing the same or similar services offered or made to Government agencies other than NGA in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to contract value, information regarding the contract number, agency, responder performing as a prime or subcontractor, size and length of the effort, type of pricing and/or cost, security details, the kinds of factors used to evaluate performance; the kinds of performance incentives; the kinds of performance assessment methods; the qualifications of the people performing the services; and any unique terms and conditions, that can demonstrate the responder’s abilities and capacity to meet NGA’s statement of objectives.

3.2.3 NGA.

Provide relevant details on the responder providing the same or similar services offered or made to NGA in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to contract value, information regarding the contract number, program name, size and length of the effort, responder performing as a prime or subcontractor, type of pricing and/or cost, security details, the kinds of factors used to evaluate performance; the kinds of performance incentives; the kinds of performance assessment methods; the qualifications of the people performing the services; and any unique terms and conditions, that can demonstrate the responder’s abilities and capacity to meet NGA’s statement of objectives.

3.3 CAPABILITIES

The following is the responder’s capabilities to meet the proposed acquisition set forth in this

RFI including the SOW.

3.3.1 Government requirements needed to support the RFI:

3.3.1.1 Requirement capabilities that the responder currently possesses. Responses should include the relevant information regarding specific skills, experience, and security clearances that its employees, by labor category, currently possess in performing these services, and any needed hardware or software.

3.3.1.2 Hardcopy film digitization, metadata tagging and equipment maintenance is an incredibly niche field. We are asking for vendors to propose unique, shift-based, technology-informed solutions to assist the government in digitizing its entire hardcopy film collection. Further details are in section 4 of the SOW.

3.3.1.3 Detail the service capabilities that the responder currently does not possess in order to meet the SOW.

3.3.2 Recommended type of pricing for this type of service (e.g. FFP; FFP/Cost Hybrid).

3.3.3 Capability to meet the proposed acquisition using commercial terms/conditions/clauses.

3.3.4 Extent to which the responder has the ability to meet the proposed acquisition.

3.3.5 Notional schedule and type of plan for transition-in and transition-out (based on previous or similar work efforts).

3.3.6 Security capabilities and plans that demonstrate the ability to meet NGA’s security requirements beginning at contract award and throughout the POP.

3.3.7 Extent to which the responder is aware of any potential OCI issues in accordance with FAR

Part 9.5 or any non-mitigatable OCI related to current development work at NGA.

3.4 RECOMMENDATIONS

The responder is invited to provide information and recommendations for fashioning this proposed acquisition. Recommendation areas may include the type of contract, anticipated contract terms & conditions, incentives, variations in delivery schedule, price and/or cost proposal support, and data requirements, contract pricing, and any other areas that the responder believes is relevant for the Government to achieve its stated objectives.

4.0 RESPONSES

4.1 Interested parties are directed to respond to this RFI with a white paper.

4.2 White paper shall be in Microsoft Word for Office or compatible format and shall not exceed 12 pages. A page is defined as each face of an 8½” x 11” sheet with information contained within a one-inch margin on all sides. Font type shall be Times Roman 12 point.

4.2.1 If providing comments, questions, and/or suggestions along with white paper submissions, interested parties are encouraged to utilize a format such as the Sample Comment Matrix provided at the end of this RFI letter.

4.2.2 Important Note: Pricing is not being requested at this time. Although the draft SOW makes reference to contract line items, etc., please do not submit any price proposals/estimates in response to this RFI.

4.3 Responses containing the white paper are due no later than 10:00 am CT on 20-Feb-2026.

Responses shall be submitted to Harry Lanfersieck (the contracting officer) and Justin Koesterer

(the contract specialist) via email to: Harry.L.Lanfersieck@nga.mil and

Justin.S.Koesterer@nga.mil . The email shall have the following in subject line: “Endor RFI

Response - [INSERT Your Business Name]”.

4.3 Proprietary information, if any, should be minimized and MUST BE CLEARLY

MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned.

5.0 MEETINGS AND DISCUSSIONS

The Government representatives may or may not choose to meet with potential RFI service provider. Such meetings and discussions would only be intended to get further clarification of potential capability, especially any development and certification risks.

6.0 SUMMARY

This RFI is only intended for the Government to identify sources that can provide the needed services to fulfill the Government’s statement of objectives. The information provided in this

RFI is subject to change and is not binding to the Government. The Government has not made a mailto:Harry.L.Lanfersieck@nga.mil mailto:Justin.S.Koesterer@nga.mil commitment to procure any of the RFI requirements discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.

ENDOR DRAFT SOW:

COMMENT MATRIX

VENDOR NAME:

COMMENT

SOW

PAGE #

SOW

SECTION

COMMENT/QUESTION/SUGGESTION

Attachments:

1. Draft _SOW_Endor_1.20.2026