Emergency replace chiller compressor

The U.S. Geological Survey Wetland and Aquatic Research Center (WARC) is seeking emergency replacement of a chiller compressor for their air conditioning system located in Lafayette, Louisiana. The procurement involves removing the existing failed screw compressor (Model: RTWD200F2D02A1A1AA2A1A1X1B0A1000000A700200D0) and installing a new 85-ton Trane screw compressor (Model: CHHO0M21KJ0R092AANN), including refrigerant removal and storage, system testing, leak checks, vacuum cleaning, refrigerant refilling, and a 200-hour operational test with subsequent oil change. The technical evaluation will focus on two primary factors: technical capability, where offerors must demonstrate their ability to meet specifications within a 3-page limit, and delivery capability, specifically confirming the ability to commence work within 7 days of contract award. This competitive Request for Quotations (RFQ 140G0125Q0168) was issued on July 11, 2025, with written quotes due on July 14, 2025 at 10:00am MT. The anticipated contract award date is July 15, 2025, and quotes must be submitted electronically to Mindie Dixon at mdixon@usgs.gov.

This procurement is designated as a 100% small business set-aside under NAICS code 561790 (Other Services to Buildings and Dwellings) with a size standard of $9 million. No incumbent contractors are identified in the solicitation materials, and no specific contract value or budget range is disclosed. The contract period of performance runs from July 21, 2025 to October 20, 2025, with delivery scheduled for October 20, 2025, though work must commence within 7 days of award to address the urgent nature of this requirement. The procurement includes a core charge for the replacement component and involves a single chiller unit repair to restore the air conditioning system to 100% capacity. All work will be performed at the USGS Wetland and Aquatic Research Center facility in Lafayette, Louisiana, and the contract contains no option periods.