Elevator Preventive Maintenance Services
Closed Pre-Solicitation Posted
- Solicitation number
- 19KZ1026Q0002
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238290 Other Building Equipment Contractors
- Place of performance
- Astana 01000 Kazakhstan
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, operating through the Embassy in Astana, Kazakhstan, is soliciting quotations for elevator preventive maintenance services for two KONE passenger elevators at the embassy facility. The contract requires monthly preventive maintenance performed by a trained, KONE-certified elevator mechanic, 24/7 emergency response service with strict response time requirements (one hour for emergencies, 24 hours for non-emergencies), callback service within three hours for repeat malfunctions, and annual safety testing in accordance with ASME 17.1 standards. Contractors must maintain comprehensive general liability insurance ($5,000 USD bodily injury, $100,000 USD property damage), workers' compensation coverage (500,000 tenge), obtain all required local licenses and permits, and register in the System for Award Management (SAM) prior to quotation submission. The government intends to award a firm fixed-price contract to the lowest-priced, technically acceptable quoter based on initial quotations without discussions, though discussions may occur with competitive-range quoters if necessary. The deadline for submitting quotations is March 6, 2026 at 3:00 PM local time, with a pre-quotation conference scheduled for February 25, 2026 at 2:00 PM local time at the U.S. Embassy Astana.
This procurement includes no set-aside designations and no specific budget range or incumbent contractor information is disclosed in the notice. The contract covers two KONE passenger elevators (models H404470 and H404471, both installed in October 2006) and is structured as a base year plus four option years, requiring quotations to include pricing for all periods in Kazakhstani tenge with value-added tax shown separately. Quotations must be submitted electronically to AstanaGSOProcurement@state.gov in MS-Word or PDF format not exceeding 30MB and must include SF-1449 forms, pricing for base and option years, Section 5 representations and certifications, and proof of SAM registration. All submissions must be in English, and incomplete proposals will not be accepted, with the solicitation designation number 19KZ1026Q0002.
Notice text
Enclosed is a Request for Quotations (RFQ) for Elevator Preventive Maintenance. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting a technically acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be held on February 25th, 2026 at 14.00 (local time) at the US Embassy Astana. Prospective offerors/quoters should contact AstanaFAC@state.gov for additional information or to arrange entry to the building.
Quotations are due by March 6, 2026 at 3pm of local time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to AstanaGSOProcurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| 19KZ1026Q0002_Solicitation for Elevator Preventive Maintenance Services.pdf |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| HMO Elevator Maintenance Service | Department of State | No set-aside |
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