Elevator Inspections and Preventative Maintenance

The Bureau of Reclamation, a civilian agency within the Department of the Interior, is seeking a contractor to provide quarterly preventative maintenance, annual and 5-year inspections, and repairs for six elevators located at Cle Elum Dam, Keechelus Dam, and in Yakima, Washington. The procurement will be conducted as a hybrid purchase order with firm fixed price and time and material line items, using simplified acquisition procedures under FAR Part 12 and Part 13. Prospective vendors must be registered in the System for Award Management (SAM) before contract award and will be evaluated based on factors to be detailed in the forthcoming solicitation. The Request for Quote (RFQ) number 140R1725Q0008 is anticipated to be issued in the first week of April 2025, with an expected award date in the first week of June 2025. The contract opportunity will follow a competitive process with specific evaluation criteria to be outlined in the full solicitation document.

This contract opportunity is designated as a total small business set-aside, targeting businesses in the North American Industry Classification System (NAICS) code 811310 for Commercial and Industrial Machinery and Equipment Repair and Maintenance, with a small business size standard of $12.5 Million. The product service code for this opportunity is J039, specifically for maintenance and repair of materials handling equipment. The contract will have a base year of performance with four additional option years, including clause 52.217-8 which allows for potential service extensions. While specific award values are not disclosed, the procurement is structured to allow small businesses to compete for a comprehensive elevator maintenance contract across multiple Bureau of Reclamation facilities in Washington state. The total scope encompasses six elevators requiring regular preventative maintenance, annual inspections, and potential repair services throughout the contract period.