El Paso Medical Gas Systems Maintenance and Repair

The Department of Veterans Affairs Veterans Integrated Service Network 17 is soliciting proposals for Medical Gas Systems Maintenance and Repair Services at the El Paso VA Health Care System. The contract encompasses preventive and corrective maintenance services for medical gas and vacuum systems, including source equipment, piping, zone valves, alarm panels, and associated components for oxygen, nitrogen, nitrous oxide, medical air, dental air, medical vacuum, and waste anesthetic gas disposal systems. Contractors must comply with NFPA 99 standards (2018 edition) and maintain medical gas technicians certified as ASSE 6040 for preventive maintenance work and ASSE 6010 for corrective maintenance involving system breaches. Service response requirements mandate acknowledgment of non-emergency requests within one business day and response to urgent/critical issues within two hours. The Government will evaluate offers using comparative analysis for best value, considering technical capability (technical approach, personnel qualifications, quality control plan, management approach), past performance, and price. The deadline for proposal submission is April 24, 2026 at 1:00 p.m. Central Time, with the extended deadline for technical questions being April 13, 2026 at 4:00 p.m. Mountain Time.

This solicitation is 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), with an estimated contract value of $34 million covering a base year plus four option years, with performance beginning May 5, 2026. The facility operates at 5001 N. Piedras Drive, El Paso, Texas 79930, where work will be performed during normal business hours (Monday-Friday 7:30 a.m. to 4:30 p.m.) and after-hours as needed. The recent January 2026 medical gas inspection report reveals that the El Paso VA Medical Center operates nine source equipment units across multiple mechanical rooms and storage locations, with most systems performing acceptably but requiring seven specific corrective actions addressing gauge installations, demand checks, and alarm signal rewiring. Contractors must provide a one-year warranty on all parts and labor, maintain Workers' Compensation insurance with Employer's Liability coverage of at least $100,000, General Liability of $500,000 per occurrence, and Automobile Liability of $200,000 per person and $500,000 per occurrence. Mandatory site visits were scheduled for April 7, 2026 and April 10, 2026 at 9:30 a.m. Mountain Time to allow offerors to assess the facility and equipment requirements.