36C25726Q0393.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

756-23-3-6045-0071

36C25726Q0393

Taminie Woodrow 254-661-0434 04-24-2026

1:00 PM CT

36C257 Department Of Veterans Affairs Network Contracting Office 17

1901 Veterans Memorial Drive Temple TX 76504

X 100

X

811210

$34 Million

N/A

X

36C756

Department of Veterans Affairs El Paso VA Health care System

5001 N. Piedras Dr.

El Paso TX 79930

36C257

Department Of Veterans Affairs Network Contracting Office 17

Temple TX 76504

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

Medical Gas Systems Maintenance and Repair Services Base plus four (4) option years

This solicitation is being conducted in accordance with FAR Part 12.

Refer to Addendum FAR 52.212-1 and Basis for Award.

See CONTINUATION Page

X 1

Sherine Brooks Contracting Officer

36C25726Q0342

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...19

C.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998) E.2 52.212-1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

BASIS FOR AWARD

E.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Specialist, Taminie Woodrow Department Of Veterans Affairs Network Contracting Office 17

Temple, TX 76504

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with FAR52.232-33, Payment by Electronic Funds Transfer—System For Award Management.

3. INVOICES: Invoices shall be submitted in arrears: Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

Medical Gas Systems Maintenance and Repair Services

1. General Information & Requirements

1.1. Introduction. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary for services detailed in this Statement of Work (SOW) for the El Paso Veterans Affairs Health Care System (EPVAHCS). Reference section 3 of this SOW for specific service task requirements.

1.2. Facility Information. The EPVAHCS serves Veterans in far Southwest Texas and Doña Ana County, New Mexico. The EPVAHCS includes the Medical Center located adjacent to the former location of William Beaumont Army Medical Center (WBAMC) on Ft. Bliss, Texas, and seven VA-staffed Community Based Outpatient Clinics (CBOC).

The EPVAHCS provides primary and specialized ambulatory care services at its main campus with consultants and fee-basis specialists supplementing the medical staff.

1.3. Period of Performance. The period of performance shall consist of a base year, with the option to renew for four (4) additional one-year option periods. The Contractor shall coordinate with the Contracting Officer’s Representative (COR) to schedule all required service tasks as described in Section 3. Preventive maintenance services shall commence within thirty (30) calendar days of receiving the official contract award, unless otherwise approved in writing by the Contracting Officer (CO).

1.4. Hours of Operations. The work shall be performed in coordination with COR and EPVAHCS services. The EPVAHCS Medical Center normal business hours are Monday to Friday from 7:30am to 4:30 pm. If the work requires shutting down equipment, work shall be performed during non-office hours, Monday to Friday from 4:30pm to 11:30pm. The COR shall be notified in advance if non-office hours are required. The Contractor shall make any provisions necessary in their proposal to account for any services required during non-office hours. Work on Saturdays shall be allowed only if coordinated with COR with sufficient time in advance. Work on Sundays will be evaluated on a case-by-case basis.

1.5. Place of Performance. The work under this contract will be performed at the EPVAHCS Medical Center, located at 5001 N. Piedras Dr., El Paso Texas 79930. The EPVAHCS is made up of the Medical Center and several community-based (leased) clinics. If additional work is required at any of the leased clinics, modification to the contract to adjust scope and cost may be required. The Contractor shall include all shipping and associated costs to deliver parts (if required) to the EPVAHCS Medical Center.

1.6. Invoicing and Payment. The sole method of payment for this contract shall be through the Tungsten Network, the Department of Veterans Affairs’ official electronic invoicing system. The Contractor shall prepare an invoice that includes the following:

1) The contract number

2) A clear description of services performed

3) The applicable Purchase Order (PO) number

4) The corresponding Line Item Number (LIN)

Prior to submitting the invoice through the Tungsten Network, the Contractor shall first provide a draft copy of the invoice to the COR for review and written approval. Only after receiving written approval from the COR may the Contractor proceed to upload the final invoice to the Tungsten Network. For additional information and access to the Tungsten Network, visit:

https://www.tungsten-network.com/customer-campaigns/veteransaffairs/

1.7. Quality Control. Quality control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government. The Contractor shall develop, implement, and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met.

1.8. Safety.

1.8.1. Safety Plan. The Contractor shall establish and maintain a safety plan. The plan shall include an Accident Prevention Plan for the specific work and hazards of the contract. The plan will be signed by a representative of the Contractor’s project management team. The plan will be job-specific and include work to be performed by control hazards associated with material, services, or equipment. The safety plan shall also include the subcontractors and suppliers.

1.8.2. Contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

Tools, equipment, and PPE shall comply with the requirements of OSHA Standards. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools, and PPE as appropriate.

1.8.3. The Contractor personnel will be required to attend a VA Safety Orientation or review training slides to be informed about EPVAHCS’ Safety Rules prior to commencement of work.

1.9. Environment and OSHA. The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the Contracting Officer (CO) or authorized representative to halt all Contractor performance. The Contractor shall take due caution not to endanger personnel during performance of this contract.

1.10. Personnel. For purposes of this section, the term “personnel” or “employee(s)” refers to any person performing work related to this contract, including but not limited to, the Contractor’s employees, agents, representatives, or subcontractor. The Contractor shall https://www.tungsten-network.com/customer-campaigns/veteransaffairs/ staff this effort with trained, competent, and capable employee(s) for the discipline they are assigned to. The Contractor shall ensure that personnel present a professional appearance. The Contractor shall ensure that employees meet all applicable federal, state, local, and installation certification, licensing, medical requirements, and qualifications to perform all assigned tasks and functions as defined in this contract prior to commencement of work. The Contractor shall not permit any personnel to work under this contract if such person is identified by a Government authorized representative to the Contractor as a potential threat to the health, safety, security, general well-being, or operational mission of Department of Veterans Affairs (VA) and the EPVAHCS.

1.10.1. Safety. The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the COR or Government representative and shall notify the Government of the corrective action to be taken. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the COR or Government representative of the incident. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.10.2. Conduct. The Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor shall ensure no Contractor employees conduct political related activities or events on VA Facilities.

1.10.3. Supervision. The Government will not exercise any supervision or control over Contractor or Subcontractor personnel while performing work under the contract.

Such personnel shall be accountable solely to the Contractor, not the Government.

The Contractor, in turn, shall be accountable to the Government for Contractor or Subcontractor personnel.

1.11. Security: All Contractor and subcontractor personnel shall comply with VA security management policies and procedures while on VA property. All personnel must obtain a visitor identification badge from the VA Police Dispatch Office prior to beginning work each day. Visitor badges shall be worn above the waist and in plain sight at all times while on VA premises. Any Contractor personnel found without a valid badge may be subject to immediate removal from VA property by VA Police. Contractor personnel are strictly prohibited from accessing unauthorized or restricted areas of the facility. The Contractor is responsible for ensuring compliance with these requirements and for briefing all personnel on VA security protocols prior to the start of work.

2. Government Furnished Property, Equipment, and Services

2.1. Facilities. The Government will not provide facilities for the Contractor’s use to support this contract. Any required staging areas to be approved by COR.

2.2. Materials. The Government will not provide materials for this contract.

3. Service Requirements

3.1. General

3.1.1. The Contractor shall be an experienced medical gas maintenance service Contractor with properly trained and licensed staff, as applicable, required to perform the proposed services.

3.1.2. The Contractor shall ensure that services will be planned, coordinated, and inspected following applicable standards, codes, and regulations.

3.1.3. The Contractor shall investigate and verify existing site conditions. All technical questions shall be addressed to the COR for resolution. Additional services may be required as a result of the findings, which may require modification to the contract to adjust scope and cost.

3.1.4. Prior to performing any work in patient care areas, the Contractor shall coordinate with the COR and VA Infection Control, at minimum 7 days in advance, to complete an Infection Control Risk Assessment (ICRA) and a Pre‑Construction Risk Assessment (PCRA). Based on the ICRA and PCRA findings, the Contractor shall implement appropriate control measures as required by the assessments. All control precautions shall be maintained for the duration of work and removed only after final inspection and approval by the COR. The Contractor shall ensure that the most current VA‑issued versions of the ICRA and PCRA forms are used for all assessments. The COR will provide the updated forms whenever revisions occur.

3.1.5. For the purposes of this contract, “medical gas and vacuum systems” shall refer to all piped systems, including but not limited to source equipment, inlets, outlets, zone valves, alarm panels, and associated components for oxygen, nitrogen, nitrous oxide, medical air, dental (instrument) air, medical vacuum, waste anesthetic gas disposal (WAGD), and dental vacuum. Definitions for medical gas and vacuum systems shall align with those provided in NFPA 99, Chapter 3.

3.1.6. All services shall apply to all components, subsystems, and infrastructure that are part of the facility’s medical gas and vacuum systems, excluding those specifically identified in Section 3.1.7. This includes, but is not limited to:

1) Source equipment (e.g., air compressors, vacuum pumps, manifolds)

2) Medical gas distribution piping and zone valves

3) Area and master alarm panels

4) Local alarm panels

5) Medical gas outlets and inlets

6) Switchover manifolds and cylinder banks

7) Medical air dryers and filters

8) Vacuum system receivers and controls

9) Associated control systems

3.1.7. The Oxygen source equipment (bulk tank, vaporizer, reserve, etc.) are maintained by a separate vendor under a different service agreement. As such, these components are excluded from the scope of corrective maintenance under this contract. The demarcation point for the Medical Center is the first flange after the pressure-reducing valve station of the system. All piping and components after the flange are considered part of the medical gas infrastructure and as such, are included as part of the corrective maintenance services of this contract. Any services completed on the oxygen system shall be coordinated in advance with the COR and the oxygen bulk vendor.

3.1.8. The Contractor shall coordinate services that require system shutdown or interruption of service in advance with the COR and schedule such work outside of normal business hours. Reference Section 1.4 for hours of operation. All after-hours work shall be included in the Contractor’s proposed pricing and shall not incur additional cost to the Government.

3.1.9. All services under this contract shall be performed in accordance with the applicable edition of NFPA 99, as adopted by the EPVAHCS at the time of services. The COR shall confirm the applicable edition prior to the start of work.

The EPVHCS currently adopts the 2018 edition of NFPA 99.

3.1.10. All services performed under this contract shall comply with the standards and requirements of the facility’s active healthcare accreditation agency. As of the effective date of this contract, the facility is accredited by Joint Commission. Should the facility transition to a different accrediting body during the contract period, the Contractor shall ensure continued compliance with the applicable standards of the new accrediting agency without interruption.

3.2. Specific Services

3.2.1. Preventive Maintenance Services for Medical Gas and Vacuum Systems

3.2.1.1. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform preventive maintenance (PM) tasks on medical gas and vacuum systems.

3.2.1.2. The Contractor shall ensure PM requirements outlined in this section apply to all existing equipment as well as any new or replacement medical gas and vacuum systems installed during the contract period. The Contractor shall incorporate such systems into the PM program upon installation, ensuring continuity of service and compliance.

3.2.1.3. The Contractor shall perform PM tasks in accordance with original equipment manufacturer (OEM) recommendations, NFPA 99, and industry best practices. In cases where requirements differ, the most stringent standard shall take precedence.

3.2.1.4. The Contractor shall develop equipment-specific PM task sheets/checklists in coordination with the COR. Task sheets shall conform to the requirements of 3.2.1.3. The Contractor shall submit task sheets to the COR for review and written approval prior to first use, maintain version control, and re-submit for approval when equipment changes or OEM guidance is updated. Only COR-approved task sheets shall be used; a copy shall be attached to the PM service report (3.2.1.7) and kept current in the equipment binder (3.2.1.8).

3.2.1.5. The Contractor shall coordinate with the COR to establish a recurring preventive maintenance schedule in advance of the first service visit. The schedule shall be documented and approved in writing by the COR and shall specify consistent service intervals (e.g., the second week of each month), based on facility needs and access requirements. Once agreed upon, the Contractor shall adhere to the established schedule. If the Contractor is unable to fulfill a scheduled visit, they shall provide written notice to the COR at least 24 hours in advance and coordinate an alternate service date within the same calendar month to prevent missed PM services.

3.2.1.6. The Contractor shall ensure that medical gas technicians who conduct preventive maintenance on medical gas and/or vacuum systems are American Society of Sanitary Engineering (ASSE) 6040 certified, Professional Qualification Standard for Medical Gas Maintenance Personnel.

3.2.1.7. The Contractor shall generate a separate PM service report for each piece of equipment serviced. Reports shall be submitted to the COR digitally via email within five (5) business days of service completion. Each report shall be signed or digitally certified by the servicing technician and include:

1) Date and time of service

2) Technician(s) performing the work, including certifications

3) Equipment identification (asset tag, location, etc.)

4) Tasks performed and findings (task sheet/checklist, comments, etc.)

5) Documented usage hours (compressor, pumps, etc.), where applicable to the equipment type

6) Any deficiencies noted and recommended corrective actions

7) Confirmation of system functionality post-maintenance

8) Reference to applicable NFPA 99 edition

3.2.1.8. The Contractor shall develop and maintain a physical binder for each piece of equipment covered under this contract. Each binder shall include (at a minimum) a maintenance log, OEM user manual, OEM maintenance manual, and any other relevant documentation. The Contractor shall also maintain a digital copy of each binder for redundancy and submit updates to the COR upon request. The Contractor shall propose a suitable location for each binder in close proximity to the source equipment, subject to coordination and approval by the COR. Upon approval, the Contractor shall furnish and install any necessary mounting materials to secure the binder in the designated location. Binders shall be updated immediately following each service visit and kept current throughout the contract period.

3.2.1.9. The Contractor shall conduct a quarterly PM out‑brief during one of the scheduled PM service visits. This out‑brief shall be incorporated into the recurring PM schedule required under Section 3.2.1.5 and coordinated in advance with the COR to ensure participation from VA in‑house maintenance personnel. The purpose of the out‑brief is to review PM activities completed during the quarter, discuss equipment condition and findings, and support coordination with VA staff.

3.2.2. Corrective Maintenance Services for Medical Gas and Vacuum Systems

3.2.2.1. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to repair or replace the medical gas and vacuum systems, as required.

3.2.2.2. The Contractor shall respond to service and troubleshooting requests in a timely manner to ensure continuity of operations and patient safety. For non-emergency issues, the Contractor shall acknowledge receipt of the service request within one (1) business day and confirm an estimated response time or site visit schedule within three (3) business days. For urgent or critical (emergency) issues that may impact patient care or facility operations, the Contractor shall respond within two (2) hours of notification and coordinate immediate corrective action with the COR. The Contractor shall maintain availability during normal business hours and provide emergency contact information for after-hours support.

3.2.2.3. The Contractor shall ensure that extended downtime of medical gas or vacuum equipment is avoided to maintain uninterrupted clinical operations. In cases where corrective maintenance activities require prolonged system outages, the Contractor shall coordinate with the COR to provide temporary equipment or other measures necessary to sustain operations for the duration of the downtime. All temporary systems or provisions shall comply with NFPA 99 and shall not be removed until permanent service is restored and approved by the COR.

3.2.2.4. All corrective maintenance services shall be initiated through written service requests issued by the COR or through written recommendations submitted by the Contractor for COR review. No work shall commence until the CO provides written authorization.

3.2.2.5. For the purposes of this contract, a work order is defined as a corrective maintenance task that can be fully completed at a total cost of $2,500 or less, including all labor, materials, equipment, and incidental expenses. The Contractor shall be capable of performing all work orders without additional cost to the Government beyond the agreed contract pricing. All work orders shall require authorization from the COR prior to commencement of work.

Work orders are intended for minor repairs that do not require formal proposals and extensive approval process.

3.2.2.6. Any corrective maintenance task that is estimated to exceed the $2,500 work order threshold shall be classified as a service order for the purposes of this contract. Service orders require a formal proposal from the Contractor and written approval from the CO prior to commencement of work. The Contractor shall provide a detailed scope of work for all requested and recommended service orders. Each proposal shall include an itemized cost breakdown (labor, materials, equipment, travel, and any other associated expenses), estimated timelines for completion, and any anticipated system downtime or interruptions. Proposals shall include all costs associated with assessing, inspecting, or evaluating the system(s), including but not limited to diagnostic labor, testing, site visits, material evaluations, and any other related expenses.

3.2.2.7. Service order proposals will be evaluated and approved by the CO. The Contractor shall only proceed with a service order after receiving an official Notice to Proceed, which must be issued in writing prior to commencement of work. Verbal authorization is permitted only for emergency situations where immediate action is required to protect patient safety or facility operations. Any verbal authorization must be documented in writing by the CO within one (1) business day.

3.2.2.8. Payment shall only be made for service orders that were previously quoted, approved in writing by the CO, and completed in full by the Contractor. Completion includes all required testing, inspections, and submission of applicable documentation that meets NFPA 99 and facility standards. Partial payments for incomplete work are not authorized.

3.2.2.9. All service orders performed under each option year shall not exceed a cumulative budget of $50,000.00. This budget represents the maximum amount available for approved service orders during that year. If the budget is fully utilized and the COR determines that additional service order funds are required, the COR shall request a contract modification from the CO to increase the budget for that respective option year.

3.2.2.10. The Contractor shall ensure that medical gas technicians who replace or breach the integrity of the medical gas and/or vacuum systems are ASSE 6010 certified, Professional Qualification Standard for Medical Gas Installers.

3.2.2.11. The Contractor shall ensure that corrective actions restore affected systems to a condition that meets or exceeds the requirements of NFPA 99 and the facility’s active accreditation agency. Compliance shall be verified prior to returning the system to service.

3.2.2.12. The Contractor shall coordinate verification by a third-party ASSE 6030-certified Medical Gas Systems Verifier, following any breach of the medical gas or vacuum systems, in accordance with NFPA 99 requirements.

Verification shall be completed and documented prior to returning the system to service.

3.2.2.13. The Contractor shall provide a minimum one (1) year warranty on all parts and labor associated with repair or replacement services. The warranty shall cover defects in materials and workmanship and shall begin upon completion and acceptance of the work by the Government. Any warranty-related service, including re-inspection, re-verification, or re-testing of affected systems, shall be performed at no additional cost to the Government.

3.3. Additional Information

3.3.1. Equipment Information Table

List of equipment provided below is as of February 2026 and is subject to change by the time contract award.

System Mfg. Model # Location / Room Details

Medical Air Powerex MPD10084P5

1st Floor

Mech. Room C106 duplex, medical reciprocating piston compressors (oil-less), desiccant dryer, receiver tank

Medical Vacuum/WAGD Combo

Dekker VMX0203KA3-40-

ES

1st Floor

Mech. Room C106 triplex, oil-sealed liquid ring, separator reservoir, heat exchanger, receiver tank

Dental Air Powerex TDR80GVLHPR5

4th Floor

Mech. Room A421 quadplex, scroll compressors (oil-less), refrigerated dryer, air receiver with auto drain

Dental Vacuum Tech West Inc. VPD30D5

3rd Floor

Mech. Room

A327 duplex, dry rotary vane vacuum system, separator tank, amalgam separators

Liquid Oxygen Bulk with Reserve Cylinder Bank

Airgas Exterior Oxygen Storage Yard

18 reserve cylinder bank

Nitrous Oxide Cylinder Bank

Allied Healthcare Products

Chemetron 4000 Series

Mech. Yard

Storage Room F103

Auto Switchover Manifold, 6 in-use & 6 reserve cylinder configuration

Nitrogen Cylinder Bank

Allied Healthcare Products

Chemetron 4000 Series

Mech. Yard

Storage Room F102

Auto Switchover Manifold, 6 in-use & 6 reserve cylinder configuration

3.3.2. Reference Documentation for Proposal Development

To support accurate proposal development and ensure a clear understanding of the existing systems, the EPVAHCS will provide an attachment to this Statement of Work that includes:

• A current inventory of medical gas and vacuum system equipment, with photos

• The most recent annual inspection and certification report

This documentation is provided for informational purposes only. It is the Contractor’s responsibility to review the provided documents and incorporate any relevant information into their proposal. The Government does not guarantee the completeness or accuracy of the documentation and encourages site visits or Requests for Information (RFIs) for clarification, if needed.

4. Applicable Codes and Regulations

4.1. The Contractor (including any subcontractors) shall comply with all applicable federal, state, and local regulations, codes, standards, and VA policies relevant to all services performed.

4.2. The Contractor shall ensure that all services are performed in accordance with the most current editions (as applicable and adopted by the EPVAHCS) of the following, including but not limited to:

1) NFPA 99 – Health Care Facilities Code

2) NFPA 101 – Life Safety Code

3) NFPA 70 – National Electrical Code

4) 29 CFR 1910 – Occupational Safety and Health Standards

5) Americans with Disabilities Act (ADA) – As adopted through the ADA/ABA Accessibility Guidelines

6) ICC International Building Code – As applicable to facility access and safety during service activities

5. Records Management

5.1. All records (administrative and program specific) created during the period of the contract belong to EL Paso Veterans Affairs Health Care System (EPVAHCS) and must be returned to EPVAHCS at the end of the contract or destroyed in accordance to the VHA Record Control Schedule (RCS)10-1.

5.2. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chapters. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

5.3. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

5.4. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

5.5. EPVAHCS and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of ELPVAHCS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to EPVAHCS records officer. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5.6. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to ELPVAHCS control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

5.7. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and EPVAHCS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

5.8. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with ELPVAHCS policy.

5.9. The Contractor shall not create or maintain any records containing any non-public EPVAHCS information that are not specifically tied to or authorized by the contract.

5.10. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

5.11. The EPVAHCS owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

----End of Statement of Work----

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

Medical Gas Maintenance and Repair - The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform preventive maintenance (PM) and corrective maintenance work order tasks on medical gas and vacuum systems.

Contract Period: Base POP Begin: 05-05-2026 POP End: 05-04-2027

12.00 JB __________________ __________________

Service Orders - Not to Exceed Threshold for Repairs. For repairs required, to the equipment which are not under the terms of the contract for work orders. **The Quantity for Repairs is only an estimate; Contractor will only be paid for work ordered and completed. All service orders must be approved by the CO prior to performance.

Contract Period: Base POP Begin: 05-05-2026 POP End: 05-04-2027 personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform preventive maintenance (PM) and corrective maintenance work order tasks on medical gas and vacuum systems.

Contract Period: Option 1 POP Begin: 05-05-2027 POP End: 05-04-2028 to the equipment which are not under the terms of the contract for work orders. **The Quantity for Repairs is only an estimate; Contractor will only be paid for work ordered and completed. All service orders must be approved by the CO prior to performance.

Contract Period: Option 1 POP Begin: 05-05-2027 personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform preventive maintenance (PM) and corrective maintenance work order tasks on medical gas and vacuum systems.

Contract Period: Option 2 POP Begin: 05-05-2028 POP End: 05-04-2029 to the equipment which are not under the terms of the contract for work orders. **The Quantity for Repairs is only an estimate; Contractor will only be paid for work ordered and completed. All service orders must be approved by the CO prior to performance.

Contract Period: Option 2 POP Begin: 05-05-2027 personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform preventive maintenance (PM) and corrective maintenance work order tasks on medical gas and vacuum systems.

Contract Period: Option 3 POP Begin: 05-05-2029 POP End: 05-04-2030 to the equipment which are not under the terms of the contract for work orders. **The Quantity for Repairs is only an estimate; Contractor will only be paid for work ordered and completed. All service orders must be approved by the CO prior to performance.

Contract Period: Option 3 POP Begin: 05-05-2029 POP End: 05-04-2030 personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform preventive maintenance (PM) and corrective maintenance work order tasks on medical gas and vacuum systems.

Contract Period: Option 4 POP Begin: 05-05-2030 POP End: 05-04-2031 to the equipment which are not under the terms of the contract for work orders. **The Quantity for Repairs is only an estimate; Contractor will only be paid for work ordered and completed. All service orders must be approved by the CO prior to performance.

Contract Period: Option 4 POP Begin: 05-05-2030 POP End: 05-04-2031

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/vaar

(End of Clause)

FAR

Number

Title Date

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE

GOVERNMENT

JUN 2020

52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND

CONDUCT

NOV 2021

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS OR STATEMENTS

JAN 2017

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT—MAINTENANCE

(DEVIATION)

NOV 2025

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED,

SUSPENDED, PROPOSED FOR DEBARMENT, OR

VOLUNTARILY EXCLUDED

JAN 2025

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS

NOV 2015

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2023

52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS

(DEVIATION)

JAN 2025

52.219-14 LIMITATIONS ON SUBCONTRACTING (DEVIATION) NOV 2025

52.222-3 CONVICT LABOR (DEVIATION) NOV 2025

52.222-35 EQUAL OPPORTUNITY FOR VETERANS (DEVIATION) NOV 2025

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH

DISABILITIES (DEVIATION)

NOV 2025

52.222-37 EMPLOYMENT REPORTS ON VETERANS (DEVIATION) NOV 2025

52.222-41 SERVICE CONTRACT LABOR STANDARDS (DEVIATION) NOV 2025

52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE

NATIONAL LABOR RELATIONS ACT (DEVIATION)

NOV 2025

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL

HIRES

MAY 2014

52.222-43 FAIR LABOR STANDARDS ACT AND SERVICE

CONTRACT LABOR STANDARDS-PRICE ADJUSTMENT

(MULTIPLE YEAR AND OPTION CONTRACTS)

NOV 2025

https://www.acquisition.gov/far-overhaul

(DEVIATION)

52.222-50 COMBATING TRAFFICKING IN PERSONS (DEVIATION) NOV 2025

52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION (DEVIATION) NOV 2025

52.222-62 PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706

(DEVIATION)

NOV 2025

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING

MAY 2024

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

52.229-3 FEDERAL, STATE, AND LOCAL TAXES (DEVIATION) FEB 2013

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

MAR 2023

52.233-3 PROTEST AFTER AWARD AUG 1996

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM OCT 2004

52.244-

6DEV

SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

OCT 2025

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE DEC 2022

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

MAY 2020

852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL

BUSINESSES (DEVIATION)

JAN 2023

852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION) (APR 2025)

APR 2025

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER OCT 2020

C.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 calendar days.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

(a) Definitions. As used in this clause—

American Security Drone Act-covered foreign entity means an entity included on a list that the Federal Acquisition Security Council (FASC) develops and maintains and publishes in the System for Award Management (SAM) at https://www.sam.gov (section 1822 of Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered application means the social networking service TikTok or any successor application or service developed or provided by ByteDance Limited or an entity owned by ByteDance Limited.

Covered article, as defined in 41 U.S.C. 4713(k), means:

(1) Information technology, as defined in 40 U.S.C. 11101, including cloud computing services of all types;

(2) Telecommunications equipment or telecommunications service, as those terms are defined in section 3 of the Communications Act of 1934 (47 U.S.C. 153);

(3) The processing of information on a Federal or non-Federal information system, subject to the requirements of the Controlled Unclassified Information program (see 32 CFR part 2002); or https://www.sam.gov

(4) Hardware, systems, devices, software, or services that include embedded or incidental information technology.

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means—

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means—

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled—

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or…