Sources_Sought_Mini_Splits_1.docx

Sources Sought Notice

This is a Sources Sought Notice in accordance with FAR Part 10, Market Research. There is no solicitation available at this time.

This notice is for planning purposes only, to assist in determining if this effort can be obtained competitively and/or as a total Small Business Set-Aside, and to gain knowledge of interest, capabilities, and qualifications of various interested business concerns. The Government will use this information to determine the best acquisition strategy for a potential procurement. The Government is interested in all socioeconomic contracting programs (e.g., 8(a), Service-Disabled Veteran-Owned, HUBZone, Women-Owned Small Business concerns, etc.). The Government requests that interested parties respond to this notice with their capabilities and identify their small business status with respect to the identified NAICS code.

If a solicitation is released, it will be synopsized and posted on the SAM.gov website. It is the responsibility of potential offerors to monitor that site for additional information pertaining to this requirement.

DESCRIPTION:

The Bureau of Reclamation has a requirement for the procurement of two mini‑split style heat pump systems to support supplemental temperature adjustment in under‑ventilated workspaces. The systems must be brand‑name‑or‑equal, off‑the‑shelf units that are generally available to the public.

The requirement consists of:

• One dual‑zone wall‑mounted mini-split style ductless air conditioner/heat pump systems

• One single‑zone wall‑mounted mini-split style ductless air conditioner/heat pump systems Each system must be pre‑charged with refrigerant and include all necessary installation‑kit components such as fittings, manifolds, wiring, tubing, drains, thermostats, remotes, and other miscellaneous parts required for proper operation. These systems must be designed for simple and fast installation. Installation is NOT included in the contract scope; all installation and commissioning will be performed by Government personnel. This is a supply‑only procurement.

A delivery period of 30 days after award is anticipated.

NAICS Code: 333415 – Air‑Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing.

INFORMATION AND INSTRUCTIONS:

Interested parties are asked to provide a Capability Statement, not to exceed two (2) single‑sided pages. Please include:

a. Company Information:

· Company name, address, Point of Contact with email address and telephone number

· Unique Entity ID (UEI)

· Primary NAICS

· Business size and socioeconomic status(es)

· Confirmation of active registration in SAM.gov (required for award) To register, visithttps://www.sam.gov.

b. Statement of Capabilities: Demonstrate the skills, experience, knowledge, and capabilities necessary to perform the work described above. Please limit your relevant past performance to the past three (3) years and include Contract Number(s) or Customer/Company Name.

c. Submission Instructions: Capability package responses must be sent via email to jamahel_fayall@ios.doi.gov. Oral communications ARE NOT accepted. Paper copies will not be provided.

RESPONSE DEADLINE: Please submit responses no later than 2:00pm MT, March 16, 2026.

GOVERNMENT RESPONSIBILITY: This Sources Sought Notice should not be construed as a commitment by the Government for any purpose. Any information submitted by respondents to this notice is strictly voluntary. Please be advised that all submissions become Government property and will not be returned. Questions must be submitted via email to Jamahel Fayall at jamahel_fayall@ios.doi.gov.