Draft solicitation HQC00226QE001

The Defense Commissary Agency (DeCA) has issued a draft Special Notice (HQC00226QE001) for Third Party Logistics (3PL) services supporting commissaries on Guam at Andersen Air Force Base and Orote Naval Base. This draft Request for Quote (RFQ) is being released to allow industry time to begin preparing responses while the Government completes final internal reviews. The Government anticipates posting the final solicitation on or about December 17, 2025, though this date may be subject to adjustment. Interested parties should note that the Government will not accept quotes in response to this draft notice, will not reimburse any preparation costs, and will not provide formal responses to comments or suggestions submitted at this stage. The most significant aspect of this procurement is that vendors will be required to present their offers through an oral presentation format rather than traditional written submissions.

The primary objective of this solicitation is to secure comprehensive supply chain management and food product distribution services, with the contractor responsible for receiving, inspecting, storing, and delivering approximately 26-60 containers of dry, refrigerated, and frozen food products weekly. The contract is set aside exclusively for Women-Owned Small Business (WOSB) concerns under NAICS code 493120, with the base contract period running from March 1, 2026, through February 28, 2027, and three optional one-year extensions available through February 28, 2030. Key contractor requirements include maintaining strict temperature controls for different product categories, completing shipment inspections within 12 hours of receipt, ensuring pest-free storage facilities, and making scheduled deliveries Monday through Saturday mornings between 6:00 a.m. and 8:30 a.m. local time. The formal proposal deadline is January 14, 2026, at 4:30 PM EST, with oral presentations tentatively scheduled for January 16-21, 2026. Vendors are strongly advised to begin familiarizing themselves with oral presentation formats and to review the draft RFQ and Performance Work Statement (PWS) to understand the full scope of technical capability and past performance evaluation factors that will be weighted more heavily than price in the award decision.