DoDEA Student Activity Fund Account Solutions
Closed Solicitation Posted
- Solicitation number
- HE125425QE074
- Agency
- DOD Education Activity Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 518210 Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
- Place of performance
- Alexandria, Virginia 22311, United States
- Points of contact
-
- John Myers john.o.myers@dodea.edu +49611143545
- Torrance Pullom torrance.pullom@dodea.edu
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Defense Education Activity (DoDEA) is seeking a cloud-based Student Activity Fund Account Solutions system to manage financial operations for 62 schools worldwide through solicitation HE1254-25-Q-E074. The procurement requires a vendor-hosted solution capable of handling both US and foreign currencies (Euro, Yen, Won, Pound) with comprehensive accounting features, electronic payment capabilities, reporting tools, and Section 508 accessibility compliance. Contractors must provide professional learning sessions, product training, and transition planning services, while meeting strict cybersecurity requirements including potential FedRAMP Level 2 standards. The evaluation will utilize a Lowest Price Technically Acceptable approach, assessing quotes on Technical Capability, Price, and Representations and Certifications, with technical factors including functional capability, reporting functionality, user experience, training, and data migration planning. Quotes must be submitted via email by 10:00 AM Eastern Time on August 1, 2025, to designated contacts Torrance Pullom and John Myers.
This unrestricted procurement operates under NAICS code 518210 with no set-aside designations, replacing current contract HE1254-20-D-0030 which expires September 7, 2025. The award will be structured as a Firm-Fixed Price, Indefinite Delivery/Indefinite Quantity contract with a base year beginning September 8, 2025, and four option years extending through September 2030, plus a potential six-month extension under FAR 52.217-8. The contract will support 62-66 schools annually with subscription services, implementation fees, three professional learning sessions per year, product training, and transition support. Performance will occur primarily in Alexandria, Virginia, with services extending to DoDEA schools across the Americas, Europe, and Pacific regions on US military installations. The system must accommodate student activity funds ranging from $10,000 to $100,000 annually per school while supporting various user roles including bookkeepers, fund custodians, principals, and headquarters program managers.
Notice text
2 versions
Update #2 · Latest ·
The purpose of this solicitation amendment is to:
- Add questions and responses received prior to the date stated in 52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (SEP 2023). Please see document titled 25QE074_QsandRs_250725.
- Correct the solicitation number referenced in section 2b of the document titled 52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (SEP 2023) to read:
"HE1254-25-Q-E074 Questions (Company Name)”.
All other terms and conditions of the solicitation remain unchanged.
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation: HE1254-25-Q-E074 is being issued as a Request for Quote (RFQ). All solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04. This procurement is unrestricted. The NAICS code is 518210.
Please carefully review and complete all attachments to this combined solicitation. A list of line item number(s) and items, quantities, and units of measure for the base year, four (4) option years and the FAR 52.217-8, Option to Extend Services, are attached as well as a description of requirements for the items to be acquired and the dates and places of delivery and acceptance.
The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition and is included by reference. The 52.212-1 Addendum to Paragraph (b) is incorporated by full text.
The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, is included by reference and applicable to this acquisition. The specific evaluation criteria is included in the 52.212-1 Addendum to Paragraph (b) and is incorporated by full text.
Offerors shall include a completed copy of the provisions at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (DEVIATION 2025-O0003 AND 2025-O0004, with its offer.
The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition.
Quotes must be submitted via email NO LATER THAN 10:00 AM USA EASTERN TIME ON 01 AUGUST 2025.
The point of contacts for this acquisition are Mr. Torrance Pullom, Torrance.Pullom@dodea.edu and Mr. John Myers, John.O.Myers@dodea.edu
Update #1 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation: HE1254-25-Q-E074 is being issued as a Request for Quote (RFQ). All solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04. This procurement is unrestricted. The NAICS code is 518210.
Please carefully review and complete all attachments to this combined solicitation. A list of line item number(s) and items, quantities, and units of measure for the base year, four (4) option years and the FAR 52.217-8, Option to Extend Services, are attached as well as a description of requirements for the items to be acquired and the dates and places of delivery and acceptance.
The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition and is included by reference. The 52.212-1 Addendum to Paragraph (b) is incorporated by full text.
The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, is included by reference and applicable to this acquisition. The specific evaluation criteria is included in the 52.212-1 Addendum to Paragraph (b) and is incorporated by full text.
Offerors shall include a completed copy of the provisions at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (DEVIATION 2025-O0003 AND 2025-O0004, with its offer.
The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition.
Quotes must be submitted via email NO LATER THAN 10:00 AM USA EASTERN TIME ON 01 AUGUST 2025.
The point of contacts for this acquisition are Mr. Torrance Pullom, Torrance.Pullom@dodea.edu and Mr. John Myers, John.O.Myers@dodea.edu
Attachments
| File | Type | Posted |
|---|---|---|
| 25QE074_QsandRs_250725.xlsx | XLSX spreadsheet | |
| 25QE074_Attachment 2_Volume 3_Cloud Questionnaire.pdf | ||
| 52.212-1 ADDENDUM– INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS (SEP 2023).pdf | ||
| 25QE074_COMBSYN_140725.pdf | ||
| 25QE074_Attachment 4_Volume 2_Factor 2_Pricing Sheet.xlsx | XLSX spreadsheet | |
| 25QE074_Attachment 3_Volume 3_Terms of Use.pdf | ||
| 25QE074_Attachment 1_Factor I_PWS.pdf | ||
| 52.212-2 ADDENDUM- EVALUATION – COMMERCIAL ITEMS (NOV 2021).pdf |
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