DK10--NEW: RFI - VISN 23 Consolidated Document Control System (VA-27-00000616)
Closed Pre-Solicitation Posted
- Solicitation number
- 36C10B26Q0340
- Agency
-
VA Technology Acquisition Center
Headquarters, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Place of performance
- United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Technology Acquisition Center is conducting market research through a Request for Information to identify vendors capable of providing a MediaLab Federal Document Control System or equivalent SaaS solution for VISN 23's consolidated document control system, with RFI responses due May 12, 2026. The VA intends to pursue a Small Business Set-Aside and anticipates a firm-fixed-price contract from October 1, 2026, through September 30, 2027, with four optional 12-month renewal periods not to exceed five years total.
Place of performance encompasses 14 VA facilities across the Midwest: Fort Meade, Hot Springs, and Rapid City in South Dakota; Des Moines and Iowa City in Iowa; Fargo, North Dakota; Omaha and Lincoln in Nebraska; Grand Island, Nebraska; Minneapolis, Minnesota; Superior, Wisconsin; Sioux Falls, South Dakota; and Saint Cloud, Minnesota.
The solution must support approximately 800-plus users and manage laboratory documentation for the Pathology and Laboratory Medical Service across multiple sites. System requirements include FedRAMP Authorization at Moderate Impact Level minimum, 99 percent annual uptime with 24/7/365 availability, VA Critical Security Controls implementation by July 1, 2025, generative AI governance compliance, Section 508 accessibility standards, IPv6 support, FIPS 140-2 cryptographic module certification, and VA Authority to Operate approval. Implementation must occur within 30 business days of award. The solution must support audit readiness for College of American Pathologists, Clinical Laboratory Improvement Amendments, Joint Commission, Food and Drug Administration, and Association for the Advancement of Blood and Biotherapies accreditation bodies, along with staff training tracking, compliance auditing, continuing education, and deviation reporting capabilities. RFI responses are limited to 15 pages and should not include marketing materials or generic capability statements; submit via email to Contract Specialist Samantha McIntyre and Contracting Officer Peter T. Lewandowski with a maximum 5MB file size per email.
Notice text
2 versions
Update #2 · Latest ·
RFI Industry Loopback for New: VISN 23 Consolidated Document Control System (VA-27-00000616)
The Department of Veterans Affairs, Technology Acquisition Center, acknowledges industry for its assistance with market research for the VISN 23 Consolidated Document Control System requirement.
Based on current market research and requirements, the VA plans to pursue a Small Business Set-Aside through a Brand Name or Equal approach. The representative brand name solution is MediaLab Federal; equivalent solutions may be considered if they meet the solicitation requirements and salient characteristics.
This notification is for informational purposes only and does not constitute a solicitation, request for quotation, or request for proposal. This notice will not result in an award. Any future solicitation will be posted separately on SAM.gov.
The Government may change its acquisition strategy, requirements, or solicitation approach in response to ongoing market research, internal reviews, and mission needs.
Thank you for your interest in supporting the Department of Veterans Affairs.
Update #1 ·
The Department of Veterans Affairs is conducting market research to identify capable vendors who can provide MediaLab Federal Document Control System Brand Name or Equal SaaS Solution. This is a Request for Information (RFI) for planning purposes only and does not constitute a solicitation. Responses will be used to inform the Government s acquisition strategy.
Please refer to the attached Request for Information documents.
Files
| File | Type | Posted |
|---|---|---|
| 36C10B26Q0340_1.docx | DOCX document | |
| 36C10B26Q0340.docx | DOCX document | |
| Draft PD V23 Consol Doc Ctrl_MediaLab Federal_4-29-26.pdf | ||
| RFI Coversheet - VISN 23 Consol Doc Ctrl v.2.pdf |
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