Diplomatic Post Office (DPO) Mail and Diplomatic Pouch Pick-up and Delivery Services US Embassy Ljubljana, Slovenia
Closed Solicitation Posted
- Solicitation number
- 19S16025Q0007
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541614 Process, Physical Distribution, and Logistics Consulting Services
- Place of performance
- Ljubljana Ljubljana Slovenia
- Points of contact
-
- Marijan Kruhar kruharm@state.gov +38612005620
- Ljubljana Procurement Team ljubljana_procurement@state.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is seeking a contractor to provide Diplomatic Post Office (DPO) Mail and Diplomatic Pouch Pick-up and Delivery Services for the U.S. Embassy in Ljubljana, Slovenia. The solicitation, identified as RFQ 19S16025Q0007, requires vendors to handle incoming and outgoing shipments of diplomatic mail, including pick-up from Ljubljana International Airport, customs clearance, and transportation to and from the embassy compound. To be considered, offerors must submit a complete electronic quotation to LjubljanaQuotes@state.gov by May 28, 2025, at 13:00 hours, including a Standard Form SF-18, pricing details, representations and certifications, and proof of System for Award Management (SAM) registration. The U.S. Government intends to award the contract to the responsible company submitting the lowest-priced acceptable offer, potentially without further discussions. Quotations must be submitted in English, using MS-Word, MS-Excel, or PDF formats, with individual file sizes not exceeding 30MB.
The solicitation is not designated as a small business set-aside and will cover a base year contract from July 1, 2025, to June 30, 2026, with four potential one-year renewal options. The government estimates approximately 130 trips per year, involving around 12,000 kg of combined mail and pouch shipments. The contract will have a minimum order of $200 and a maximum of $10,000 per contract period, with shipments to be picked up three times per week (Monday, Wednesday, Friday) from both incoming and outgoing locations. Offerors must complete a Diversity, Equity, and Inclusion (DEI) Certification and comply with federal anti-discrimination laws. The place of performance is Ljubljana, Slovenia, and the procurement falls under the NAICS category 541614 for Process, Physical Distribution, and Logistics Consulting Services, with a Product Service Code (PSC) of R706 for Management: Logistics Support.
Notice text
Enclosed is a Request for Quotations (RFQ) for DIPLOMATIC POST OFFICE (DPO) MAIL AND DIPLOMATIC POUCH PICK-UP AND DELIVERY SERVICES. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to LjubljanaQuotes@state.gov.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by 13:00 on May 28, 2025. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to LjubljanaQuotes@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010m (or newer) or MS-Excel 2007/2010 (or newer) or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
For a quotation to be considered, you must also complete and submit the following:
1. SF-18
2. Section 1, Pricing
3. Section 5, Representations and Certifications
4. Additional information as required in Section 3
5. DEI Certification
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at the time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| DEI Certification.pdf | ||
| RFQ 19S16025Q0007 SF-18.pdf | ||
| RFQ 19S16025Q0007.pdf |
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