Dinner Event Services
Closed Solicitation Posted
- Solicitation number
- 19GB5026Q0013
- Agency
-
US Embassy Libreville
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 722310 Food Service Contractors
- Place of performance
- Libreville Estuaire 4000 Gabon
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy Libreville, operating under the Department of State, is soliciting competitive quotations for dinner event services to support a Department of Justice-organized multiday workshop scheduled for May 21, 2026. The contractor must provide comprehensive catering and event management services for approximately 125 seated participants, including government officials, international experts, and private sector representatives. Key requirements include securing a climate-controlled venue with controlled access suitable for official U.S. government events, located in close proximity to a major international-standard hotel, and providing buffet-style dinner service with varied menus featuring meat, fish, and vegetarian options alongside desserts and non-alcoholic beverages. The contract will be awarded on a firm-fixed-price basis using lowest-price technically-acceptable evaluation criteria, with quotations due by May 8, 2026, and offers remaining valid for 30 days. The contractor must be registered in the System for Award Management (SAM) database prior to contract award and must demonstrate prior experience hosting large-scale official or corporate events with 100 or more participants.
This solicitation includes no set-aside designations and does not identify any incumbent contractors. No specific award value or budget range is provided in the opportunity announcement, though pricing adjustments must be provided for attendance variations between approximately 100 and 125 participants. The service delivery will take place in Libreville, Gabon, at a contractor-selected venue meeting specified security and facility requirements. The contract is structured as a firm-fixed-price agreement with net 30-day payment terms following invoice receipt and service acceptance, with funding potentially executed through MIIR funds or the ICASS funding system. Electronic submissions are permitted with a 35KB email size limit, and a valid obligating document signed by a warranted Contracting Officer must be in place before work commences.
Notice text
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The purpose of this fixed price contract is to obtain for U.S. Government at Libreville for a US Embassy Libreville guests. The Contractor shall provide availability of rooms during the named period. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.
All contractors have to be registered in the SAM (System for Award Management) Database SAM.gov | Home prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.
The guidelines for registration in SAM are also available at:
Please kindly send the commercial offer and technical offer separately https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM
This opportunity is subject to 52.229-12 Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 35KB, if it does then you might have to send more than one email.
Files
| File | Type | Posted |
|---|---|---|
| Scope of Work (SOW) - May 21 Dinner (002) ------.pdf |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| FY 2026 Preventive Maintenance Services to the Building Automation System | US Embassy Libreville | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity