Digitization of Physical Record-Southeastern Power Administration
Closed Solicitation Posted
- Solicitation number
- 24SP000035
- Agency
-
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561439 Other Business Service Centers (including Copy Shops)
- Place of performance
- Elberton, Georgia 30635, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Energy's Southeastern Power Administration (SEPA) is seeking vendors to digitize approximately 500,000 pages of physical records, including some visual media, to comply with National Archives and Records Administration (NARA) records management requirements. Key requirements include experience handling controlled unclassified information (CUI), adherence to NIST 800-171 security standards, and recognition as a NARA-preferred vendor for federal records digitization. The vendor will be responsible for document preparation, scanning, categorization, quality control, and shredding of temporary records. Proposals are due by August 30, 2024, and a decision is expected by September 18, 2024.
This is an unrestricted solicitation, not set-aside for any specific business size or type. The contract will be for a 12-month period of performance with a 12-month warranty. Pricing should be submitted as a firm-fixed price for the entire project, with the option to provide a detailed pricing breakdown. The place of performance is Elberton, GA 30635, USA.
Notice text
Southeastern Power Administration (SEPA) is looking to proceed with physical scanning and transformation of existing documents in its Agency. This project will focus on creating digital records from existing physical content dating back many years and retaining it at SEPA as an electronic document going forward. The purpose of this engagement is to comply with National Archives and Records Administration (NARA) mandates for records management as an organization.
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