DH10--vocera software upgrade

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 15 is seeking a Vocera software upgrade for the Marion VA Medical Center, involving a comprehensive system migration from version 5.6 to Platform 6.x. The solicitation (RFQ 36C25525Q0173) requires procurement of Vocera Platform Software License, Vocera Analytics License, Premier Support, and Clinical Solutions Consultant services to replace the current communication system. Vendors must be authorized Vocera distributors and provide documentation proving their distributor status. The request for quote (RFQ) is due on February 10, 2025, at 11:00 CST, with responses to be submitted electronically. Evaluation criteria are not explicitly detailed in the provided documentation, but vendors will need to meet specific technical requirements and demonstrate compatibility with VA network standards.

The contract is designated as a 100% small business set-aside with a firm-fixed-price purchase order structure. Work will be performed at Marion VAMC in Marion, Illinois, during normal business hours (7:30 AM to 4:00 PM CST). Key deliverables include project management, system migration, configuration, testing services, integration services, training for up to three participants in two sessions, and go-live support. The entire project must be completed within 30 days after receipt of order, with FOB Destination terms. While specific budget details are not disclosed, the procurement is being processed under the Simplified Acquisition Threshold of $250,000, suggesting a relatively modest contract value. The acquisition is specifically justified as the Vocera system is the only VA FIPS 140-2 compliant solution approved for the VA Office of Information & Technology network that meets infection control standards.