DH10--Durham VAMC Radiation Oncology Information Systems-EER 262522 (VA-25-00094323)
Closed Solicitation Posted
A later notice was posted: the Limited / Sole Source Justification from .
- Solicitation number
- 36C10B26Q0064
- Agency
-
VA Technology Acquisition Center
Headquarters, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 541519 Other Computer Related Services
- Place of performance
- Vamc Durham
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Technology Acquisition Center is procuring a Radiation Oncology Information System Virtual Infrastructure Environment (ROISVIE) therapy solution for the Durham VA Medical Center. This combined synopsis/solicitation seeks commercial products and services under simplified acquisition procedures via request for quotation (RFQ), and no separate written solicitation will be issued. Key contract requirements include providing hardware, software, and comprehensive support services for radiation oncology operations, specifically supporting two Varian linear accelerators, 31 ARIA RO users, 10 planning users, and 9 Calc Eclipse users, along with four GPU FAS servers. The solicitation mandates strict compliance with VA critical security controls aligned with the Zero Trust First Cyber Security Strategy, including multi-factor authentication, continuous monitoring, vulnerability management, and data encryption. The deadline for quotations is December 16, 2025, at 11:00 AM Eastern Time, following an amendment that extended the original December 15, 2025, 3:00 PM deadline, with questions directed to Contract Specialist David Gabrysiak at david.gabrysiak@va.gov.
This solicitation is designated as a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), and the incumbent contractor is Veterans First Industries LLC (VFI), a certified SDVOSB that has served as the subcontractor on the original competitive task order and possesses extensive experience with the legacy Varian system and VA cybersecurity requirements. The contract structure consists of a firm fixed-price award for one 12-month base period beginning January 1, 2026, with four optional 12-month renewal periods extending through 2030, valued below the $5 million threshold. Delivery is scheduled for January 1, 2026, with F.O.B. destination terms at the Durham VA Medical Center located at 508 Fulton St, Durham, NC 27705. The contract is being pursued under NAICS code 541519 (Other Computer Related Services) and PSC code DH10 (IT and Telecom—Platform as a Service), and all contractors must be certified in the SBA database as eligible SDVOSBs to qualify for award.
Notice text
2 versions
Update #2 · Latest ·
Continuation Page:
The purpose of this amendment 0001, to Solicitation 36C10B26Q0064, is as follows:
1. To extend the response due date to 12/16/2025 @ 11:00 AM
2. To update the narrative of CLIN 0009.
3. To remove Addendum B6-B-9.
4. To attach Attachment 001 - VA Critical Security Controls FAQ - 36C10B26Q0064
5. Except as provided herein, all other terms and conditions of this solicitation remain unchanged and in full force and effect.
Update #1 ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation 36C10B26Q0064 is issued as a request for quotation (RFQ) for Radiation Oncology Information System Virtual Infrastructure Environment (ROISVIE) therapy solution.
This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
(ii) A list of line item number(s) and items, quantities, and units of measure (including option(s), if applicable).
See attached RFQ.
(iii)Â Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).
See attached RFQ and Justification.
(iv)Â Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47).
F.O.B Destination, Durham VAMC, 1/1/26
(v)Â A list of solicitation provisions that apply to the acquisition (see 12.205(a)).
See attached RFQ.
(vi) A list of contract clauses that apply to the acquisition (see 12.205(b)).
See attached RFQ.
(vii)Â The date, time, and place for receipt of offer and point of contact.
Offer due 12/15/2025 @ 3:00 PM EST. POC: david.gabrysiak@va.gov
(viii)Â Any other additional information required by 5.101(c).
5.101(c)Â Content. Include the following information in each presolicitation notice sent to the GPE:
(1)Point of contact. Include the name, address, and contact information for the contracting officer. Debra Clayton, 23 Christopher Way #239, Eatontown, New Jersey 07724, debra.clayton2@va.gov
(2)Â Set-asides. If applicable, identify whether the proposed contract action will be a total or partial small business set-aside (see part 19) or a local area set-aside (see part 26). Total Service Disabled Veteran Owned Business Set-Aside Veterans First Contracting Program
(3)Â Codes for services or supplies. Select the appropriate code(s) (i.e., product service code (PSC) and/or North American Industry Classification System (NAICS) code) to identify services or supplies to be procured. PSC DH10; NAICS 541519
Files
| File | Type | Posted |
|---|---|---|
| 36C10B26Q0064 0001.docx | DOCX document | |
| 36C10B26Q0064 0001_1.docx | DOCX document | |
| Attachment 0001 - VA Critical Security Controls FAQ - 36C10B26Q0064.pdf | ||
| JA Redacted.pdf | ||
| 36C10B26Q0064 ROISVIE.docx | DOCX document | |
| 36C10B26Q0064_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| DH10--Durham VAMC Radiation Oncology Information Systems-EER 262522 (VA-25-00094323) | Limited / Sole Source Justification | |
| This notice | Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| H365--460-27-1-132-0001 | SPE 49273 | VISN 4 Radiation Safety Officer (RSO) | NCO 4 Services 3 (VA-27-00003148) | Veterans Integrated Service Network 4 | Service-Disabled Veteran-Owned Small Business | |
| DB02--FY27 RayStation Support and Maintenance Services | Veterans Integrated Service Network 8 | No set-aside | |
| H265--diagnostic imaging equipment testing | Veterans Integrated Service Network 8 | Service-Disabled Veteran-Owned Small Business | |
| 3D Image Reconstruction and Case Planning Services | Veterans Integrated Service Network 8 | Total Small Business | |
| 6525--SEP 2026 Equipment Only Consolidation | National Acquisition Center | No set-aside |
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