DFAC Food Service Support - Salina Kansas

                                                                  SOLICITATION FOR COMMERCIAL SERVICES

General information

Document Type:  Solicitation

Solicitation Number: W912JC26QA006

Response Date: September 11, 2026  

Product Classification Code:   S203   Food Services

Set Aside:   100% Small Business concern

NAICS Code: 722310   Food Service Contractors

Contracting Office Address

USPFO for Kansas

2737 S Kansas Avenue

Topeka KS 66611

Administrative Details:

This is a solicitation for commercial services prepared in accordance with the standards {RFO} Federal Acquisition Regulation (FAR) subpart 12.201-1, “Simplified Procedures” as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. 

This solicitation (W912JC-26-Q-A006) is being issued as a Request for Quote (RFQ).  The solicitation document and incorporated provisions and clauses are those in effect through guidance publish in the Revolutionary Federal Acquisition Regulation Overhaul (RFO) as of published version effective 17 April 2026

Notice of Set-aside:  

The associated North American Industrial Classification System (NAICS) code for this procurement is 722310 Food Service Contractors, with a small business size standard of $47 Million.  In accordance with the Federal Acquisition Regulation (FAR) Part 19.104-1(a) this procurement is a 100% set-aside for Small Businesses.

The USPFO for Kansas intends to award a Firm Fixed Price contract. 

Contracting Office:         USPFO for Kansas (W912JC)

2737 S Kansas Avenue

Topeka Kansas 66611

Government Points of Contact: Contracting Officer: Vernon L. Verschelden; vernon.l.verschelden.civ@army.mil and Contract Specialist: James D. Sparkes;  james.d.sparkes.civ@army.mil

Site Visit:                                   August 26, 2026     02:00PMCST

Inquiries Due:                            September 2 ,2026  05:00PMCST

Solicitation Closes:                    September 11, 2026   05:00PMCST

Submit inquiries and solicitations to Contract Specialist: James D. Sparkes;  james.d.sparkes.civ@army.mil

This is requirement is for DFAC Food Services please see details and information provided below.

Requirement Overview

This is a requirement for Full Food Service operations support for the Dining Facility (DFAC) located at the Kansas Regional Training Institute (KSRTI) in Salina Kansas. KSRTI is owned by the State of Kansas. The DFAC provides meals for Subsistence-in-Kind (SIK) Soldiers and Non-SIK personnel. The role of this dining facility is providing quality meals to Soldiers and civilians conducting training activities, attending training courses, and operating in various locations overseen by the Kansas National Guard (KSNG). In addition to traditional cafeteria style food services this facility prepares meals for pick up (by requesting unit) that will be served in remote feeding sites. These meals by request may be hot meals or boxed meals. It will be essential for the contractor to effectively and efficiently manage headcount and status of patrons.

Volume of patrons expected:

Estimate only, not a guarantee of actual volume. Determined from average historic patron volume.

ITEM              NAME ANNUAL                                                  ESTIMATED QUANTITY

1    School house Meal requirement per year                      34,800 meals avg

2    IDT Meal Requirement per year                                       35,700 meals avg

3    Annual Training Meal requirement per year                  32,500 meals avg dependent on unit training requirement.

4    Other Military requests (Active Army, Reserves, Marines, Navy) 10,000 meals avg

                                                                                                Total: ~113,000 meals annually

This requirement requires the issuance of government property. Offerors shall establish and implement a Property Management Plan providing for methods, practices, or procedures for accounting for Government Furnished Property (GFP). A Property Management Plan shall be submitted to the contracting Officer 30 Days After award.

Requirement Details can be found in the accompanied Performance Work Statement (PWS) Standards

1. All employees working in performance of this contract shall complete mandatory training requirement ahead of working in any capacity under this contract.
2. Perform all tasks to in meal preparation, serving, and sanitation meeting or exceeding industry standards.
3. Report all required information as to number of meals served, performance, inventory, government property, invoicing related material.

Eligibility for consideration of Award: 

1. Small business concern. To be considered for award contractor must be a small business concern that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria and size standards in 13 CFR part 121 (see 19.102). Determinations and small business status is managed by the Small Business Administration (SBA)   

            2. Active SAM.GOV registration:. Must be current as of time of award, and should be renewed annually

            3. No exclusion on eligibility: We will only consider responsible contractors, have a debarment, have a suspension or other Governmentwide exclusion initiated under the Nonprocurement Common Rule.

            4. Relevant experience in the Food Service industry utilizing NAICS 722310 Food Service Contractors

BASIS OF AWARD

The basis for award will be based on FAR 12.203. The government will evaluate quotes based on the following evaluation criteria:

1. Technical capability w/sub-factors
   1. Subfactor – Capability Statement
   2. Subfactor – One Month Menu
   3. Subfactor – Experience/Credentials
   4. Subfactor – Government Property Management Plan

(2) Past Performance

(3) Price. The quote that provides the best overall value taking into consideration all three factors will be awarded the contract. The Government intends to award without discussions.

How to submit your Quote:

Please submit your quotes to james.d.sparkes.civ@army.mil before the cutoff date. There are no additional requirements for submissions. Quotes received after the deadline may not be considered for award.

Site visit: A site visit is scheduled for 26 August 2026 at 02:00PMCST. At this time perspective contractor have the opportunity to tour the facility.  Any question we ask be submitted digitally before the deadline and will be consolidated and posted on SAM.Gov along with the solicitations posting.

Not part of Defense Priorities and Allocation System (DPAS)

Site Visit:                                   August 26, 2026    02:00PMCST

Inquiries Due:                            September 2 ,2026  05:00PMCST

Solicitation Closes:                    September 11, 2026   05:00PMCST

Submit inquiries and solicitations to Contract Specialist: James D. Sparkes; james.d.sparkes.civ@army.mil