Solicitation W912JC26QA006 Questions and Answers.pdf

Questions:

Is the government furnishing any food/subsistence as part of this contract?

Contractor will be require to furnish Food/subsistence materials in the performance of this contract. No Portion of food/subsistence material will be provided on behalf of the government.

Has the Government has determined that the Randolph-Sheppard Act and its implementing regulations concerning State Licensing Agency priority apply to this Full Food Service requirement?

Randolph-Sheppard priority will not applied to this requirement. Per Department of Army Guidance {DOA Notice 2025-23761; Federal Register 34CFR 395.30(a)}

Who is the incumbent? J CAYE PREMIER DINING INC

What was the previous contract award number(s)? W912JC26DA001

Are we still able to provide a bid if unable to attend the site visit?

Yes, there is no requirement to attend the Site Visit

What is the meal count on a daily basis from the last 5-year award?

Meal volume may very greatly. During class session avg count is 30-60 students. 1 class – 30 days long – 8 class. The others are less than 20 students for 4 class per year, 30 days long. Drill weekends (except dec) is 200-600 people

Orders are placed per Task Order for a Military or other government entity visiting or performing Training on site at the Kansas Army National Guard Regional Training Institute

(KSARNG RTI)

Can you please provide the confirmed count documents from each mission outlining each service for all meals needed? - See below Task order listing

Can you please provide the confirmed counts from each effort/mission? - See below Task order listing

Can you please provide all Task Orders from the previous contract that will show counts, times, dates, etc as was required from the Original Solicitation?

Below are the most current Task Orders

W912JC-26-F-A001 314 Meals 25 Nov 2025 to 30 Nov 2025 FY26 NOV Meals

W912JC-26-F-A004 452 Meals 01 Dec 2025- 31Dec 2025 FY26 DEC IDT Meals

W912JC-26-F-A006 160 Meals 12 DEC 2025 to 31Dec 2025 FY26 DEC IET Meals

W912JC-26-F-A008 140 Meals 01 Jan 2026 to 31Jan 2026 FY26 Jan AT Meals

W912JC-26-F-A009 7,313 Meals 01 Jan 2026 to 16 Jan 2026 FY26 Jan AT Meals

W912JC-26-F-A016 5,428 Meals 24 Jan 2026 to 01 March 2026 FY26 FEB IDT Meals

W912JC-26-F-A018 11,000 Meals 01 Mar 2026 to 31 Mar 2026 FY26 MARCH IDT DFAC

MEALS

W912JC-26-F-A025 7,651 Meals 01 Apr 2026 to 30 Apr 2026 FY26 MARCH IDT MEALS

W912JC-26-F-A031 736 Meals 13 APR 2026 to 30 Apr 2026 FY26 APR AT Meals

W912JC-26-F-A034 1,242 Meals 01 May 2026 to 31 May 2026 May Annual Training Meals

W912JC-26-F-A035 4,822 Meals 01 May 2026 to 31 May 2026 MAY IDT DFAC MEALS

W912JC-26-F-A040 4,532 Meals 01Jun 2026 to 20 Jun 2026 FY26 Jun AT Meals

W912JC-26-F-A041 7,346 Meals 01 Jun 2026 to 30 Jun 2026 FY26 June IDT Meals

W912JC-26-F-A046 3,627 Meals 01July 2026 to 31July 2026 FY26 July IDT Meals

W912JC-26-F-A059 4,675 Meals 01 Aug 2026 to 31 Aug 2026 FY26 AUG IDT Meals

W912JC-26-F-A073 5,551 Meals 01 Sept 2026 to 30 Sept 2026 FY26 SEPT IDT Meals

Can you please provide prior Weekly Kitchen Requisition documents from the last contract term? – Request are per Task Order and not assessed weekly. Listed above are all the most recent Task Orders.

Is the site visit mandatory if we’re familiar with DFACs and have utilized them in the past? No, there is no requirement to attend the site visit.

Attendance to the site visit is not mandatory.

How often may we invoice? Per Task Order/Requisition, weekly, monthly, or quarterly?

Invoicing must occur per Task Order.

Will each Task Order/Requisition receive its own “Award” or “Contract” ID?

Yes, a Task order will be issued ahead of each requirement.

What were the most common positive comments received in the comment box?

“Good serving sizes”

What were the most common negative/concerns received in the comment box? Fish being offered too many time or the same thing repeatedly.

Is staff required to be on site when food service is NOT needed for that service period?

No. there is not and expectation staff to be onsite when food services are not required.

There are two times a year where the facility will close for being under minimum counts.

Dec there are no classes and 1 unit drilling. Apr/May there is a break where there are no classes. But this month is sporadic as to how many are on ground and for what length of time.

Is the contractor needing to provide all napkins, plates and other?

The contractor will be responsible for furnishing/ providing for any and all items not listed in the Government Furninshed Property (GFP) listing. This may include Deposable/consumable materials such as Paper napkins. GFP currently provided for ceramic Plates and steal utensils, but does not provide for paper plates or plastic utensils if needed for to-go meals.

Will there be a minimum count to open the DFAC for service(s); and if so, what is that minimum? Found in PWS 5.5.3.3 the minimum 10 patrons per serving period. The contractor is allowed to close the DFAC if the request for subsistence is less than 10 meals per serving period.

If the DFAC does not need to be open unless there is a minimum count; when will we know that information? This will be provided for in advance by issuance of a Task Order, that shall provide for expected meal count per serving period.

If the DFAC does not need to be open unless there is a minimum count; will there still be potential pick-up needs for other missions/efforts? All Mission/efforts shall be accounted for through the issuance of a task order.

The Solicitation states the contractor purchases all food products, but does not identify paper, plastic, napkins or other items. Who provides that? The contractor will be responsible for furnishing/ providing for any and all items not listed in the Government Furninshed Property (GFP) listing. This may include Deposable/consumable materials such as Paper napkins. GFP currently provided for ceramic Plates and steal utensils, but does not provide for paper plates or plastic utensils if needed for to-go meals.

In Sec 5.5.3.3, it states there must be a minimum of 10+ Soldiers to open the DFAC.

Does this also pertain to IDT, AT and other needs? Yes. The contractor is not require to open the DFAC for fewer that 10 meal per serving period (Breakfast, Lunch, Dinner).

Sec 5.9 - Who is responsible for obtaining cleaning supplies? The contractor will be responsible for furnishing/ providing for any and all items not listed in the Government Furninshed Property (GFP) listing. This include Cleaning Supplies.

Are some items on the menu able to be provided from another source, such as pre-packaged snacks or desserts from known manufacturers?

yes

What was the price per meal charged for the previous award? $14.00

(W912JC26DA001)

Who will repair equipment if broken or inoperable? For Government Furnished Property the contractor is required to report broken, damage, or otherwise unserviceable equipment to the Contract Officer Representative. In most cases the government will be responsible for the repair or replacement of the property Unless it is deemed to be the results of negligent, neglect or vandalism.

What will the expectations be of the USG should any major piece of equipment be inoperable to provide service? For Government Furnished Property the contractor is required to report broken, damage, or otherwise unserviceable equipment to the Contract Officer Representative. In most cases the government will be responsible for the repair or replacement of the property.

Does the USG have a schedule of missions, efforts, trainings, or other needs that the DFAC will be needed for under this contract? To some degree. Trainings and classes do frequently change, and may not be finalized until a month or two ahead of the event.

Is there a place on KSRTI to take the recyclables? There is space in a small parking lot immediately behind the DFAC.

What about the used grease? Is there a grease dumpster available or is the contractor responsible to get the grease dumpster and have it picked up?

The government does provide Cardboard recycling services and a grease dumpster. No other recycling services are provided.

Could you please clarify how ( Estimated Meal Quantities / Price Sheet ) these quantities relate to one another?

The estimated meal quantities/price sheet are not related. For the purpose of your cost estimation use the government meal quantities provide for in the solicitation and ignore the numbers provided as “Estimated average number of meals” in the pricing sheet.

Are there any startup or contract-financing mechanism is authorized? The government will not provide any form of start up funding for this requirement. Any and all start up cost all solely the responsibility of the contractor.

The solicitation identifies a One Month Menu as a technical evaluation subfactor, while PWS Section 5.12 requires development of a 21-day menu cycle for contract performance. For quotation purposes, (what) would the Government prefer?

For the solicitation please submit at a minimum a full 28 day rotating menu. The minimum 21 day rotating menu cycle submission will be required in the performance of the contract (post award) ahead of serving the meals.

Could you please confirm whether ServSafe Manager certification is required for every contractor food-service employee, or only designated management/supervisory personnel?

ServSafe food handlers will be required for kitchen staff. The kitchen manager will require the ServSafe Manger Certification. We amend the PWS to reflect this change.

Can the Government provide actual monthly meal counts under the current contract for the most recent 12 months, preferably broken out by breakfast, lunch, dinner, LOGPAC, midnight, and boxed meals, if available?

Please, base your cost/price projections on the “volume of patrons expected” provided in the solicitation (PDF Pages 4-5). Based on our future projections we expect a significant influx of DFAC patrons in the coming years. The Historic numbers we can provide do not include visiting units (Active duty, other military branches, reserve units) , state agencies (Highway patrol, Emergency Mgnt, KBI) or cash pay. FY26 Monthly meals as currently reported (attached separately)

Yearly Historic:

Historic Yearly Counts:

FY22 total Meals

IDT 24847

AT 15240

RTI 33377

Total 73464

FY23

IDT 22770

AT 7672

RTI 31521

Total 61963

FY24

IDT 17128

AT 21962

RTI 29620

Total 68710

FY25

IDT 17241

AT 21464

RTI 31699

Total 70404

FY26

IDT 20191

AT 13170

RTI 28593

Total 61954

PWS Section 5.20 states that a dedicated person is required to perform headcount, cash collection, and accurate accountability. Does this require an employee whose sole function during the entire meal period is cashier/headcount, or may a trained contractor employee assigned to other DFAC duties perform the cashier/headcount function as required during meal service? -

The Cashier/headcount individual may serve other functions when not working the Cashier/headcount desk during serving periods.

During the site visit, the Government confirmed that the resulting contractor will be required to operate in accordance with the Go for Green (G4G) program. Please confirm which meals require multiple entrée selections and the number of entrée selections required for each applicable meal.

Should be Go-for Green Army for all meals. Should be Go-for Green Army for all meals.

Dinner & Lunch Minimum 2 choice main entrees; Breakfast Minimum 3 choice main entrees; (Dinner & Lunch) Main line Vegetable & sides:2 Hot Vegetables per meal 1 must be non-starchy, Legumes and Beans served minimum 3 times per week. Minimum 2 or more choice Fresh Fruit available per meal, 2 or more 100% fruit juice available during breakfast.

Salad Bar – Leafy Greens (50% dark green leaves i.e. spinach or romaine) with minimum 10 fresh toppings, Unsalted seeds and/or nuts available; 7 dressings (5 low fat, 2 regular)

During the site visit, it was discussed that the existing air fryer, steamer, and oven are being replaced with a combi oven. Does the Government anticipate that the new combi oven will be installed and operational prior to the start of the new contract?

No, it would be dependent on funding and how long the lead time is. Funding dependant replacement would be 2nd QTR but as late as 3rd QTR 2027.

For purposes of transition and workforce continuity planning, can the Government provide general information regarding the tenure of the incumbent contractor workforce at the Salina DFAC? Specifically, approximately how many current employees have supported the requirement for more than one year, and how many are relatively recent hires?

As far as we are aware all current employees are new to the DFAC. All prior employees were terminated 30 Sep 2025 when that contract ended.

PWS Section 5.17 requires meals to be prepared in accordance with TM 10-412, Go for Green Army (G4G) 2.0, manufacturer's preparation instructions, or an approved KSARNG SOP. For development of the required one-month menu, should offerors base proposed menu items primarily on standardized recipes contained in TM 10-412/G4G 2.0? Additionally, will the Government provide any KSARNG-specific recipes or local SOPs that the successful contractor will be required to use?

Menus should be based off the Go For Green Army (plus KSARNG will have a dietitian review menu to verify). At this time, no KSARNG-specific or local SOPs recipes.

Can pictures of the kitchen and dining facility area be provided?

We don’t currently have any pictures available to provide. If some become available before 10 September 2026 they will be posted on SAM.GOV

Lunch and dinner must include a minimum of 2 meat entrees - do soldiers get 2 or is it a choice from 2 entrees?

Choice of 2 Entrees

What are the menu requirements of the midnight meal? – extremely rare at this facility.

No specific requirements were provided by our head of food services. In the event of this request for a midnight meal advanced discussion between the vendor and the COR will occur to determine the units specific needs and how they can be best met.

What are the menu requirements for the boxed meal?

G4G Sack Lunch Blueprint

• Entrée (< 300 kcal, < 10g fat): Sliced turkey breast or chicken breast on 100% whole-wheat bread (mayo/mustard packet provided).

• Starchy Side (< 200 kcal): Baked potato chips or pretzels

• Non-Starchy Vegetable (< 100 kcal): Fresh baby carrots or celery sticks.

• Fruit Side: A whole apple, banana, or orange (no added sugar or syrup).

• Performance Drink: bottled water or Gatorade

What are the menu requirements for the LogPac meals?

LOGPAC – Single Entrée, a Starchy Side, a Vegetable, fresh fruit/fruit cups or a desert, salad (with dressing packets), sliced bread, and a drink (breakfast always have UHT Milk and coffee with a juice; LUN/DIN have Tea, Lemonade or Flavored Water and cool/cold weather provide additional coffee)

Is the contractor required to deliver any of the LogPac meals?

No. Units are required to pick up meals (LOGPACs or box meals).

What is the total dollar amount of all task orders from KSRTI (not outside units) from Jan 1 to Dec 31 2025 on the current contract?

W912JC25FA017 127,565.66 SCHOOL HOUSE MEALS

W912JC25FA018 2,450.00 SLN_AT (MED DET)

W912JC25FA019 880 SLN_Jan_IET

W912JC25FA020 26,200.00 SLN_JAN IDT

W912JCC25FA023 1,000.00 SLN_FEB IET

W912JC25FA024 16,000.00 SLN_FEB IDT

W912JC25FA027 10,380.00 SLN_FEB 601st ASB MEALS

W912JC25FA028 5,700.00 SLN_FEB 2 ABCT/1ID MEALS

W912JC25FA029 160,540.00 SLN_MAR-SEPT IDT

W912JC25FA035 1,200.00 SLN_392MCL

W912JC25FA038 252,550.00 Salina DFAC MAR-SEPT AT Meals

W912JC25FA039 3,750.00 SLN APRIL BWC

W912JC25FA040 175,250.00

SALINA DFAC RTI School house Meals April

W912JC26FA001 55,244.00 Full Food Services, W912JC26FA004 6,328.00 SLN_DEC IDT

W912JC26FA006 2,240.00 IET Meals

Can you tell what is the anticipated award date?

Anticipated award is 01 OCT 2026

Additionally will we have a transitional grace period?

A formal Transitional period is not anticipated, but the vendor can expect about 2 weeks before the first patrons.

What is the earliest date the incoming contractor may begin working on Phase-In / Phase-Out activities with the outgoing contractor?

A formal Transitional period is not anticipated, but the vendor can expect about 2 weeks before the first patrons. Anticipated Award is 01 OCT 2026

Does the submitted proposal have a page-number limitation or restriction?

We have not placed any restrictions on Quote/proposal submissions.

Please confirm the applicable Service Contract Labor Standards Wage Determination for Solicitation W912JC26QA006, including the Wage Determination number, revision number, effective date, and any applicable Executive Orders.

DOL Wage Determination 2015-5343 will be applied/incorporated to the solicitation. We will be using the most recent version as of Aug 21, 2026.

Please provide the current contract value along with the current per-meal prices and meal rates;

Breakfast = $

Lunch = $

Dinner = $

LOGPAC = $

Boxed meals = $

- Contract: W912JC26DA001. This vendor elected to price all meals the same at $14.00. Ceiling $1,000,000

We understand a 30-day phase-in period is provided. Will phase-in be billed under a separate CLIN, or should phase-in costs be included in the per-meal price?

All costs to the vendor must be incorporated into the meal price to the government.

In reviewing the GFP Listing, if on-hand quantities of Government-furnished service ware fall below the PAR level required to serve the projected student headcount:

(a) What is the process to increase inventory supplied Par levels?

Any and all discrepancies with government furnished property should be addressed through the assigned Contract Officer Representative (COR). They will in turn address the issues with the government property.

(b) Is replenishment of Government-furnished service ware a contractor cost or a government responsibility?

This in most cases it is the responsibility of the government to replace. The exception is if gross negligence on behalf of the contractor is determined to be the reason for damaged or missing property.

Does the scope of work in this solicitation's PWS differ in any way from the PWS / scope of the current contract in service?

No, there are no changes to the current performance standards moving into this new requirement.

Is the current incumbent presently performing the full scope of work described in this

PWS?

The current incumbent is required to perform the full scope of the PWS.

Is there a specific number of past-performance references required ?

No, we are not restricting, Past Performance references.

Please clarify whether offerors should submit pricing using the Excel pricing worksheet or the pricing section on page 8 of the solicitation.

Please submit pricing on the provided pricing sheet that accompanied the solicitation.

Submission of the line items as show on pg 8 of the solicitation is not require for consideration.

Question was posed during the walkthrough about Midnight meals and the response was that there have not been any Midnight meals served in the last few years and that there will not be any moving forward. However, they are on the pricing spreadsheet. Please confirm how many midnight meals the contractor should expect to serve annually.

Midnight Meals are extremely rare at this facility but may be requested. We ask that vendor please submit pricing midnight meals. No specific requirements were provided by our head of food services as to what types of meals would be required. In the event of this request for a midnight meal advanced discussion between the vendor and the COR will occur to determine the units specific needs and how they can be best met. Recommend pricing for a meal similar to dinner or breakfast but please clarify what type of meal you pricing. A general menu would be helpful(not required). As we have stated the midnight meal is very rare, the government is just seeking fair and reasonable pricing for this option knowing it is unlikely to be used. In reality the number of expected Midnight meals to be served over the next 5 years is zero (0).

On the Solicitation posting on SAM.gov the narrative states that the Annual Meal Counts are approximately 113,000 (determined from average historic patron volume). However, the Solicitation Price Spreadsheet indicates an annual number of meals 82,395, of which a number are Midnight Meals varying from PWS to the Pricing Spreadsheet. Previously provided historical data for Annual Meals for FY 22’,23’,24’,25’ & (FY 26’ projected) were 50,347, 30,442, 39,090, 38,705 & (36,220 projected for FY26) respectfully. Can the Government please confirm & provide historical data for the Annual Meal Counts for the last several years broken down by the categories in the

Solicitation Pricing Spreadsheet, (Breakfast, Lunch, Dinner, Log Pack, Midnight Meals, Boxed Meals)

113,000 count estimate is an annual future projection and is established as the ceiling for the contract, it is not historic, that is an error. The 82,395 meals is a close estimate of the average historic meal count.

Are we to submit a GFP or GPMP plan with the proposal submission or is it to be submitted after 30 days of award?

The government Furnished Property Management Plan is to be submitted 30 Days Post Award