Delivery of Bulk Propane - Base Plus Option Periods - FFP - Great Plains Area - Pine Ridge Service Unit and Health Centers

The Indian Health Service within the Department of Health and Human Services has issued a Request for Quote for bulk propane delivery services to four healthcare facilities in South Dakota: Martin District Clinic, Pine Ridge Hospital, Kyle Health Center, and Wanblee Health Center. The contract requires a Firm-Fixed Price Purchase Order structure with contractors responsible for maintaining propane tanks above 10% capacity, installing solar-powered telemetry systems on each tank, and providing field receipts after delivery. All propane must meet ASTM D1835 quality standards, and contractors must comply with Tribal Employment Rights Office (TERO) requirements, including payment of a 4% fee on the total contract price and obtaining work permits for non-local Indian employees. The evaluation will be conducted using the Lowest Price Technically Acceptable criteria. Quotes are due by September 18, 2025 at 12:00 pm Mountain Time, with an acceptance period extending until September 30, 2025.

This procurement opportunity is designated as a 100% Small Business Set-Aside under NAICS Code 324110 (Petroleum Refineries). The estimated annual consumption varies significantly across locations, ranging from 2,000 to 35,000 gallons per facility, indicating substantial volume requirements for the successful contractor. The contract includes a base period from October 1, 2025 to September 30, 2026, followed by four additional one-year option periods that could extend the agreement through September 30, 2030. Performance will take place in Pine Ridge, South Dakota, serving the Great Plains Area Indian Health Service region. No current incumbent contractors or specific award values are identified in the solicitation materials, though the multi-year structure with option periods suggests a potentially significant long-term procurement opportunity.