Delivery and installation of HVAC units for usagm

Dear Prospective Quoter:

Subject: Request for Quotations number 19RP3824Q0136

Enclosed is a Request for Quotations (RFQ) for the Delivery and Installation of HVAC Units for USAGM.  If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site to include a mandatory site visit. All prospective offerors who have received a solicitation package will be invited to attend. The pre-proposal conference and site visit will be held on 18 July 2024 at 9:30 A.M. (Philippine local time). Prospective offerors/quoters are requested to assemble at 9:00 A.M. (Philippine local time) at the US Agency for Global Media (USAGM), Radio Transmitting Station Site at Tinang, Concepcion, Tarlac, Philippines. To facilitate preparation of access clearance, submit the following requirements no later than 12 July 2024, 12:00 noon (Philippine local time):  

      1.  List of names (limit to two representatives) with copies of any Government issued I.D.

      2. Copies of Vehicle Registration

See Section 3, FAR 52.237-1 of the attached Request for Quotation.

Quotations are due by 05 August 2024, 4:00 P.M. (Philippine local time). No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted. Also, acceptance of any offer is contingent upon compulsory attendance of the site visit.

Your quotation must be submitted electronically to ManilaContracting@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

UPDATE 7/8/2024:

• • Amendment 0001

UPDATE 7/19/2024:

• Minutes from Pre-Quotation Conference and Site Visit

UPDATE 7/24/2024:

• • Amendment 0002

UPDATE 8/2/2024:

• • Amendment 0003
  • Questions and Answers

UPDATE 8/5/2024:

• • Amendment 0004

Dear Prospective Quoter:

Subject: Request for Quotations number 19RP3824Q0136

Enclosed is a Request for Quotations (RFQ) for the Delivery and Installation of HVAC Units for USAGM.  If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site to include a mandatory site visit. All prospective offerors who have received a solicitation package will be invited to attend. The pre-proposal conference and site visit will be held on 18 July 2024 at 9:30 A.M. (Philippine local time). Prospective offerors/quoters are requested to assemble at 9:00 A.M. (Philippine local time) at the US Agency for Global Media (USAGM), Radio Transmitting Station Site at Tinang, Concepcion, Tarlac, Philippines. To facilitate preparation of access clearance, submit the following requirements no later than 12 July 2024, 12:00 noon (Philippine local time):  

      1.  List of names (limit to two representatives) with copies of any Government issued I.D.

      2. Copies of Vehicle Registration

See Section 3, FAR 52.237-1 of the attached Request for Quotation.

Quotations are due by 05 August 2024, 4:00 P.M. (Philippine local time). No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted. Also, acceptance of any offer is contingent upon compulsory attendance of the site visit.

Your quotation must be submitted electronically to ManilaContracting@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

UPDATE 7/8/2024:

• • Amendment 0001

UPDATE 7/19/2024:

• Minutes from Pre-Quotation Conference and Site Visit

UPDATE 7/24/2024:

• • Amendment 0002

UPDATE 8/2/2024:

• • Amendment 0003
  • Questions and Answers

Dear Prospective Quoter:

Subject: Request for Quotations number 19RP3824Q0136

Enclosed is a Request for Quotations (RFQ) for the Delivery and Installation of HVAC Units for USAGM.  If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site to include a mandatory site visit. All prospective offerors who have received a solicitation package will be invited to attend. The pre-proposal conference and site visit will be held on 18 July 2024 at 9:30 A.M. (Philippine local time). Prospective offerors/quoters are requested to assemble at 9:00 A.M. (Philippine local time) at the US Agency for Global Media (USAGM), Radio Transmitting Station Site at Tinang, Concepcion, Tarlac, Philippines. To facilitate preparation of access clearance, submit the following requirements no later than 12 July 2024, 12:00 noon (Philippine local time):  

      1.  List of names (limit to two representatives) with copies of any Government issued I.D.

      2. Copies of Vehicle Registration

See Section 3, FAR 52.237-1 of the attached Request for Quotation.

Quotations are due by 05 August 2024, 4:00 P.M. (Philippine local time). No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted. Also, acceptance of any offer is contingent upon compulsory attendance of the site visit.

Your quotation must be submitted electronically to ManilaContracting@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

UPDATE 7/8/2024:

• • Amendment 0001

UPDATE 7/19/2024:

• Minutes from Pre-Quotation Conference and Site Visit

UPDATE 7/24/2024:

• • Amendment 0002

Dear Prospective Quoter:

Subject: Request for Quotations number 19RP3824Q0136

Enclosed is a Request for Quotations (RFQ) for the Delivery and Installation of HVAC Units for USAGM.  If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site to include a mandatory site visit. All prospective offerors who have received a solicitation package will be invited to attend. The pre-proposal conference and site visit will be held on 18 July 2024 at 9:30 A.M. (Philippine local time). Prospective offerors/quoters are requested to assemble at 9:00 A.M. (Philippine local time) at the US Agency for Global Media (USAGM), Radio Transmitting Station Site at Tinang, Concepcion, Tarlac, Philippines. To facilitate preparation of access clearance, submit the following requirements no later than 12 July 2024, 12:00 noon (Philippine local time):  

      1.  List of names (limit to two representatives) with copies of any Government issued I.D.

      2. Copies of Vehicle Registration

See Section 3, FAR 52.237-1 of the attached Request for Quotation.

Quotations are due by 05 August 2024, 4:00 P.M. (Philippine local time). No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted. Also, acceptance of any offer is contingent upon compulsory attendance of the site visit.

Your quotation must be submitted electronically to ManilaContracting@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

UPDATE 7/8/2024:

• • Amendment 0001

UPDATE 7/19/2024:

• Minutes from Pre-Quotation Conference and Site Visit

Dear Prospective Quoter:

Subject: Request for Quotations number 19RP3824Q0136

Enclosed is a Request for Quotations (RFQ) for the Delivery and Installation of HVAC Units for USAGM.  If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site to include a mandatory site visit. All prospective offerors who have received a solicitation package will be invited to attend. The pre-proposal conference and site visit will be held on 18 July 2024 at 9:30 A.M. (Philippine local time). Prospective offerors/quoters are requested to assemble at 9:00 A.M. (Philippine local time) at the US Agency for Global Media (USAGM), Radio Transmitting Station Site at Tinang, Concepcion, Tarlac, Philippines. To facilitate preparation of access clearance, submit the following requirements no later than 12 July 2024, 12:00 noon (Philippine local time):  

      1.  List of names (limit to two representatives) with copies of any Government issued I.D.

      2. Copies of Vehicle Registration

See Section 3, FAR 52.237-1 of the attached Request for Quotation.

Quotations are due by 05 August 2024, 4:00 P.M. (Philippine local time). No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted. Also, acceptance of any offer is contingent upon compulsory attendance of the site visit.

Your quotation must be submitted electronically to ManilaContracting@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

UPDATE 7/8/2024:

• • Amendment 0001

Dear Prospective Quoter:

Subject: Request for Quotations number 19RP3824Q0136

Enclosed is a Request for Quotations (RFQ) for the Delivery and Installation of HVAC Units for USAGM.  If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site to include a mandatory site visit. All prospective offerors who have received a solicitation package will be invited to attend. The pre-proposal conference and site visit will be held on 18 July 2024 at 9:30 A.M. (Philippine local time). Prospective offerors/quoters are requested to assemble at 9:00 A.M. (Philippine local time) at the US Agency for Global Media (USAGM), Radio Transmitting Station Site at Tinang, Concepcion, Tarlac, Philippines. To facilitate preparation of access clearance, submit the following requirements no later than 12 July 2024, 12:00 noon (Philippine local time):  

      1.  List of names (limit to two representatives) with copies of any Government issued I.D.

      2. Copies of Vehicle Registration

See Section 3, FAR 52.237-1 of the attached Request for Quotation.

Quotations are due by 05 August 2024, 4:00 P.M. (Philippine local time). No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted. Also, acceptance of any offer is contingent upon compulsory attendance of the site visit.

Your quotation must be submitted electronically to ManilaContracting@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.