DEA Course in Ubud - Venue & Student Lodging - May 2026

The U.S. Department of State, through the American Embassy Jakarta, is soliciting proposals from qualified five-star hotel chains to provide comprehensive venue and lodging services for a five-day Narcotics Investigations Course scheduled for May 18-22, 2026, in Ubud, Bali, Indonesia. Eligible bidders must be five-star hotel chain companies with established operations and registered offices in Indonesia, permanent physical addresses, and active telephone numbers; bidders submitting quotations exceeding USD 30,000 must maintain active registration in the System for Award Management (SAM) with a valid NCAGE code prior to submission. The solicitation encompasses eight distinct line items including full-day and half-day meeting packages with catering for 42 participants, meeting equipment and technology support, room rentals for pre-event preparation, team-building exercise venue services, business center access, accommodation for 31 single rooms across six nights with meals and laundry services, and Sunday lunch provisions. No specific evaluation criteria weighting or scoring methodology is detailed in the available documentation; however, proposals must demonstrate ability to perform through completed SF-1449 forms, project manager identification, three past performance references from previous clients, facility floor plans and illustrations, security and safety protocols, and proof of required local licenses and permits. Quotations must be submitted in Indonesian Rupiah as firm fixed prices including VAT exemption by April 24, 2026, at 10:00 PM GMT +7 to jakartaPCUbidding@state.gov and novaf@state.gov, with payment anticipated within 30 days of service delivery via Electronic Fund Transfer.

This solicitation is issued without any set-aside designation, and no incumbent contractor or current contractor information is identified in the available documentation. The estimated contract value is not explicitly disclosed, though quotations exceeding USD 30,000 trigger specific SAM registration requirements, suggesting a potential award range in that vicinity. The scope encompasses lodging for 31 rooms over six nights (May 17-23 check-out), catering for 42 participants across five business days, and comprehensive meeting support services throughout the May 18-22 training period. The place of performance is Ubud, Gianyar Regency, Bali, Indonesia, with the selected property required to be located within 30 kilometers of Ngurah Rai International Airport, possess spacious outdoor areas suitable for training exercises, and maintain no renovation work scheduled during the event period to ensure an uninterrupted learning environment.