DC01--Project Name: Uninterruptible Power Supply (UPS) Battery Maintenance (436); Station Location: Fort Harrison, Montana, Veterans Affairs Regional Office (VARO); Project Location: Building 167, Room 133

The Department of Veterans Affairs is procuring semi-annual Uninterruptible Power Supply (UPS) Battery Maintenance services for their Regional Office located at Fort Harrison, Montana. The solicitation requires comprehensive maintenance of a Mitsubishi UPS system and battery cabinet in Building 167, Room 133, including battery testing, system inspections, cleaning, infrared scans, and detailed reporting to ensure the system can support sufficient time for server shutdown during power outages. Contractors must possess appropriate electrical licensure, maintain a spare parts inventory, and comply with safety, environmental, and accessibility regulations. The evaluation will weight technical capability and past performance more heavily than price when assessing quotations. Quotations are due by August 29, 2025 at 3:00 pm EST, with an amendment issued on August 21, 2025 that incorporates responses to vendor questions and closes the window for additional requests for information.

This procurement is designated as a total set-aside for Service-Disabled Veteran-Owned Small Businesses, requiring vendors to be certified in the SBA Small Business Search database and comply with subcontracting limitations that restrict payments to non-certified firms to no more than 50% of the contract value. The current contract being recompeted is order number 36C10E20P0265, with the last service inspection occurring on August 12, 2025. The contract structure includes a one-year base period with four one-year option periods, allowing for semi-annual scheduled maintenance and potential emergency unscheduled visits. Services will be performed at the Fort Harrison, Montana facility in Lewis and Clark County, with wage rates governed by Service Contract Act determinations that establish minimum wages ranging from $13.30 to $17.75 per hour depending on contract date, plus additional benefits. The government has not specified required staffing levels, allowing vendors flexibility to determine their workforce approach to meet performance requirements.