DA01--NEW - Managerial Cost Accounting SaaS

The Department of Veterans Affairs Technology Acquisition Center Austin is issuing a Request for Information to gather market intelligence on managerial cost accounting software-as-a-service platforms, with responses due October 7, 2026. This pre-solicitation phase precedes a firm-fixed-price SaaS procurement for a commercial off-the-shelf cost accounting solution to replace a 1972-era mainframe Decision Support System.

The anticipated contract period spans one 12-month base period followed by four optional 12-month extension periods. The solution must process a minimum of 130 million data points monthly, support 2,000 cost centers and 100,000 unique cost activities, and complete month-end cost model processing within three business days. The system will serve the Veterans Health Administration (VHA), Veterans Benefits Administration (VBA), and National Cemetery Administration (NCA).

Technical requirements mandate FedRAMP authorization at Moderate impact level, VA Authority to Operate within 60 calendar days, NIST SP 800-53 Revision 5 controls, Section 508/WCAG 2.0 accessibility, and multi-factor authentication using PIV cards. The platform must ingest data from 15+ ancillary sources including VistA, Financial Management System (FMS), Integrated Financial and Acquisition Management System (iFAMS), Oracle Health, and VA's Summit Data Platform (Azure-based). Infrastructure must achieve 99.5% uptime, support 120+ concurrent users, and maintain backup and disaster recovery capabilities with 12-hour recovery point objective and 72-hour recovery time objective to a remote site 150+ miles distant.

The contractor must provide unlimited software support Monday through Friday 8:00 AM to 8:00 PM EST from U.S.-based personnel, with one-hour response time for production outages. Implementation includes fixed-scope data integration, cost model configuration, legacy system migration, and training for eight administrator personnel across two instructor-led sessions. Responses must address activity-based costing, job costing, standard costing per Statement of Federal Financial Accounting Standards No. 4, AI/automation capabilities, and provide rough order of magnitude cost estimates at 60, 120, and 250 concurrent user tiers.