Custom Picture Frames for National Guard Bureau Publications Management Center

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in FAR Part 13 and Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is W912JD24Q0003 and is a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-02 dated January 22, 2024, and DFARS Defense Publication Notice Current to January 22, 2024.

The NAICS Code for this requirement is 339999, All other miscellaneous manufacturing with a small business size standard of 550 employees.

This acquisition is solicited at 100% set-aside under Small Business IAW 19.5 – Set aside for Small Business. 

The Maine Army National Guard has a requirement for gallery style picture frames. The United States Property and Fiscal Office (USPFO) Contacting Office intends to award one Firm Fixed Price purchase order for these items.

The Contactor shall furnish all the labor, equipment, facilities and materials, and supplies to manufacture and supply the required items in a timely manner.

SAM Registration: Completion of the required FAR 52.212-3, Offeror Representations and Certifications – Commercial Items is required. When you complete your SAM registration, the link to complete your Representations and Certifications is also available. Offeror must be registered in the System for Award Management (SAM). No contract will be entered into with an unregistered vendor. Internet access allows you to register by completing an electronic on-line registration application at https://www.sam.gov/portal/public/SAM/

Amendments: Amendments to this solicitation will be posted at https://sam.gov/content/opportunities Paper copies of the amendments will NOT be individually mailed. By registering to receive notifications on Contracting Opportunities, quoters will be notified by email of any new amendments that have been issued. Potential Quoter’s are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your offer being considered unacceptable.

Basis for Award: The Government intends to award a single purchase order to responsible offeror whose quote represents the best value to the Government, with appropriate consideration given to the three (3) evaluation factors. Technical, Past Performance and Price. Commercial and Simplified Acquisition Procedures will be utilized to the max extent in a streamlined evaluation IAW FAR 12.602 and FAR 13.106-2. Award may be made without discussions with offerors. Offerors are cautioned that the award may not necessarily be made to the lowest priced quote. Offerors are cautioned that an unrealistically low price, as proposed initially or subsequently, may be ground for eliminating a quote from consideration, either on the basis that the offeror does not understand the requirement, or he/she made an imprudent offer.

Submittal of Solicitation Questions: Questions concerning this RFP or requests for clarification shall be made in writing via email to the Contract Specialist, Thomas Ryan at thomas.j.ryan36.civ@army.mil. The due date for questions will be 3:00 PM EDT on Tuesday, March 5th, 2024. As soon as an Offeror is aware of any problems or ambiguities in interpreting the specifications, terms/conditions, instructions or evaluation criteria of this RFQ, the Offeror should promptly notify the Contracting Officer. It is preferred that only one set of questions be submitted by each Offeror instead of multiple sets of questions. When submitting questions and comments, please refer to the specific text of the RFQ in the following format:

Subject: Custom Picture Frames for National Guard Bureau Publications Management Center - RFQ No. W912JD-24-Q-0003

The Government is not obligated to provide responses to all questions submitted by Offerors, but will consider the responses, consolidate them, and submit responses onto https://sam.gov.  All information relating to this RFQ, including changes/amendments and information prior to the date set for receipt of quotes will be posted on the https://sam.gov/content/opportunities