W912JD24Q0003 -Combined Synopsis Solicitation - Custom Picture Frames.docx

COMBINED SYNOPSIS/SOLICITATION

W912JD24Q0003

Purchase Request Description Custom Gallery Style Picture Frames For National Guard Bureau (NGB) Publication Management Center Purchase

1.This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in FAR Part 13 and Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is W912JD24Q0003. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-02 dated January 22, 2024, and DFARS Defense Publication Notice Current to January 22, 2024.

2. The NAICS Code for this requirement is 339999, All other miscellaneous manufacturing with a small business size standard of 550 employees.

3. This acquisition is solicited at 100% set-aside under Small Business IAW 19.5 – Set aside for Small Business.

4. The National Guard Bureau (NGB) has a requirement for gallery style picture frames. The United States Property and Fiscal Office (USPFO) Contacting Office intends to award one Firm Fixed Price (FFP) purchase order for these items.

5. The Contactor shall furnish all the labor, equipment, facilities and materials, and supplies to manufacture and supply the required items in a timely manner.

6. SAM Registration: Completion of the required FAR 52.212-3, Offeror Representations and Certifications – Commercial Items is required. When you complete your SAM registration, the link to complete your Representations and Certifications is also available. Offeror must be registered in the System for Award Management (SAM). No contract will be entered into with an unregistered vendor. Internet access allows you to register by completing an electronic on-line registration application at https://sam.gov/content/home.

7. Amendments: Amendments to this solicitation will be posted at https://sam.gov/content/opportunities Paper copies of the amendments will NOT be individually mailed. By registering to receive notifications on Contracting Opportunities, quoters will be notified by email of any new amendments that have been issued. Potential Quoter’s are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your offer being considered unacceptable.

8. Basis for Award: The Government intends to award a single purchase order to responsible offeror whose quote represents the best value to the Government, with appropriate consideration given to the three (3) evaluation factors. Technical, Past Performance and Price. Commercial and Simplified Acquisition Procedures will be utilized to the max extent in a streamlined evaluation IAW FAR 12.602 and FAR 13.106-2. Award may be made without discussions with offerors. Offerors are cautioned that the award may not necessarily be made to the lowest priced quote. Offerors are cautioned that an unrealistically low price, as proposed initially or subsequently, may be ground for eliminating a quote from consideration, either on the basis that the offeror does not understand the requirement, or he/she made an imprudent offer. Evaluation will be solely on the information included in the quotation. Therefore, the offerors initial quotation should contain the offerors best terms. After receipt of quotes, the Government will conduct an evaluation. However, during the evaluation process, the Government may, solely at its discretion, communicate with offerors regarding quote elements.

9. Quote Preparation Instructions: Quotes shall be based on the requirements of the solicitation and must contain the following. All information shall be confined to the appropriate file. The quoter shall confine submissions to essential matters, sufficient to define the quote in a concise manner, to permit a complete and accurate evaluation of each quote. Each file of the quote shall consist of a Table of Contents. Proprietary information shall be clearly marked.

9.1 Quoters will be evaluated on the basis of information furnished by the quoter and submitted with the offer. The information called for is essential in determining whether or not the products being offered meets the salient characteristics of the Request for Quotations. Failure to submit the required information may preclude consideration of the offer for purchase.

10. Part 1: Technical: See attachment “Picture Frame example” for an example of a desired end product. The offeror shall submit specifications, descriptive literature such as manufacture cut-sheets, or brochures confirming the items, make or model number to clearly reference to the descriptive data being provided. Digital proof or picture of the frame or an active html link is an acceptable means to provide the information as well. Contractor's quoted supplies shall, at a minimum, meet the salient characteristics, specifications, deliverables, or performance requirements outlined in the solicitation.

10.1. Vendor shall send pre-production physical sample within 15 calendar days after contact award. Government will have 10 calendar days to approve or reject the sample. The pre-production physical sample must be an exact match of what will be furnished for the final product.

10.2. Vendor will be required to include a pre-paid return shipping label along with the pre-production sample. If the sample is rejected, it will be returned to the vendor using the prepaid return shipping label. If the sample is approved, it will not be returned and will be used as the quantity requested. For example CLIN 0001 is for a quantity of 200 items; the sample is approved so CLIN 0001 delivery will be for a quantity of 199.

11. Part 2: Price: The Government will evaluate the price by adding the total of all line items prices on the attached Pricing Sheet. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price. Price will be used to evaluate a quoter’s price and the extent to which it is fair and reasonable. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 13.106-3. Through these techniques the Government will determine whether the price is reasonable, complete and are not unbalanced.

12. Part 3: Past Performance: The apparent successful, prospective contractor must have satisfactory or neutral past performance. Past Performance shall be evaluated in accordance with FAR 13.106-2. The Supplier Performance Risk System (SPRS) application (https://www.sprs.csd.disa.mil) will be used in the evaluation of suppliers' past performance in accordance with DFARS 213.106-2(b)(i). The Government may obtain Past Performance information from interviews from the point of contracts provided, and/or any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS) or other databases.

13. Delivery is F.O.B. Destination: All items shall be delivered in accordance with the delivery schedule CLIN 0001 NLT 10JUN2024, CLIN 0002 NLT 30SEP2024, CLIN 1001 NLT 29NOV2024

14. Submittal of Solicitation Questions: Questions concerning this RFQ or requests for clarification shall be made in writing via email to the Contract Specialist, Thomas Ryan at thomas.j.ryan36.civ@army.mil. The due date for questions will be 3:00 PM EDT on Tuesday, March 5th, 2024. As soon as an Offeror is aware of any problems or ambiguities in interpreting the specifications, terms/conditions, instructions or evaluation criteria of this RFQ, the Offeror should promptly notify the Contracting Officer. It is preferred that only one set of questions be submitted by each Offeror instead of multiple sets of questions. When submitting questions and comments, please refer to the specific text of the RFQ in the following format:

Subject: Custom Picture Frames for National Guard Bureau Publications Management Center - RFQ No. W912JD-24-Q-0003 15.The Government is not obligated to provide responses to all questions submitted by Offerors, but will consider the responses, consolidate them, and submit responses onto https://sam.gov. All information relating to this RFQ, including changes/amendments and information prior to the date set for receipt of quotes will be posted on the https://sam.gov/content/opportunities

SCOPE: The NGB Publication Management Center has a series of heritage prints which are produced within the federal government and given for ceremony awards. The requirement is for professional constructed gallery style picture frames to be constructed and provided in a timely manner.

SHIPPING REQUIREMENTS:

a. Equipment Delivery/Reception: All items shall be delivered in accordance with the delivery schedule CLIN 0001 NLT 010JUN2024, CLIN 0002 NLT 30SEP2024, CLIN 1001 NLT 29NOV2024.

b. Equipment Tracking: Contractor shall provide at a minimum, tracking numbers for all shipments and estimated time of arrival. Contractor shall obtain proof of successful delivery via a signature from an authorized recipient. Contractor will not submit any invoices for payments without proof of successful delivery and inspection of said items.

c. All equipment should be consolidated for proper and efficient shipping.

d. Multiple Loading Docks available for delivery, POC Crystal Ryder will coordinate on the specific dock once called.

e. Driver must be a United States citizen.

f. Delivery Hours are between 8 a.m. to 3 p.m.

g. Call POC Crystal Ryder at 207-430-5809 before delivery

Supporting Documents: Contractor shall provide a prefilled shipping manifest with each shipment and electronically send to point of contact at delivery destination.

Option to increase quantity: Options Prospective Option Quantity up to 100 additional picture frames. Notes: The Government may exercise the right to increase the option quantity to the resultant contract. The option grants the Government the unilateral authority to increase this order up to the above quantity within 140 calendar days after the contract award date. The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within the number of days in FAR 52.217-6 herein. Delivery of the added items shall continue at the same rate as the like items called for under the contract unless the parties otherwise agree. A modification will be completed at the time the option is exercise and all current terms and conditions will apply to the option is exercised and all current contract terms and conditions will apply to the option quantity.

Description of Requirement(s):

h. Picture Frame for Canvas Prints

· Mahogany veneer frame with oatmeal linen liner - cut, joined, and puttied – finished size 21 ¼ "x 26 ¼ " (outer edges of frame)

· Oatmeal linen liner (22 3/8” X 17 3/8”)

· Gold trim ¼ inch thick along inside edge of oatmeal linen liner.

· Frame and liner are cut, joined, and puttied.

· The oatmeal liner is attached to the frame with 1/8th inch off set mending brackets, not staples.

· 7/16” (thick) Stretcher bar/strainer frame - cut, joined, and assembled but sent unattached to the frame (inside dimensions 17 5/8” x 12 5/8”, outside dimensions 20 3/32” X 15 3/32”)

· Each Frame individually packaged with bubble wrap.

· End State: Each frame must fit a canvas image of 19.5”x24.5” that is stretch around the included stretch bar/strainer.

16. Submission of Quotes: Each part shall be submitted via email. Changes as a result of quote revisions shall be identified via track changes, including a vertical line on the left margin of the page and date of change. Digital files shall be in Microsoft Word, Excel (viewable in 2013 version) and/or .pdf only.

17. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

18. The following volumes of material shall be submitted:

PART - TITLE - COPIES OF PAGES LIMITATIONS

Cover Letter

FAR *DFARS certifications

*NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

19. Cover letter: Provide an induction page to include Cage Code, Unique Entity Identification (UEI), and Tax Identification Number (TIN). Also include your Small Business Administration (SBA) certification for your socioeconomic status, e.g. small business, women-owned, HUBZone, etc.

19.1 The cover letter submitting shall be signed by an officer of the quoter’s company authorized to commit the company; shall indicate that the quote is valid for 60 calendar days from the date of the solicitation closing; shall identify by name, title, phone number and email any person authorized to negotiate on the quoter’s behalf and should express the extent to the quoter’s commitment to achieve the objectives of the solicitation and comply with the terms and conditions of the contract. Any significant deviations to the contract should be indicated, including one’s reasons. Solicitation shall result in a firm-fixed-price contract.

20. Electronic Invoicing through Procurement Integrated Enterprise Environment (PIEE).

To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, all Contractors must submit requests for payment (invoices) through PIEE. Additional information and registration for PIEE can be completed online at https://wawf.eb.mil/piee-landing/. Payment will be made by DFAS office designated in the contract. All payments will be made by electronic transfer of funds (EFT). The Government will make payment through PIEE upon satisfactory completion of work and the receipt of a proper certification for payment.