Custodial Services - Naval Station Norfolk

This is not a request for either a quote or proposal, or an invitation for bid. The intent of this pre-solicitation synopsis is to notify potential offerors of a Facility Support, Indefinite Delivery, Indefinite Quantity (IDIQ), Performance-Based contract with Recurring and Non-Recurring services to provide Custodial Services at Naval Station Norfolk, Norfolk, VA.

GENERAL WORK REQUIREMENTS:

The intent of Annex 15 Facilities Support- Sub-Annex 1503010 Custodial is to specify the requirements related to the cleaning of facilities.

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform custodial services at Naval Station, Norfolk, Virginia. Custodial requirements consist mainly of services that ensure the cleanliness of working environments.  Custodial services include but are not limited to: recurring and scheduled services, space cleaning, emptying waste containers and desk side recycling containers, entrance cleaning, lunch/break room, window blinds, interior glass surfaces, drinking fountains, floor care, sweeping and dust mopping, vacuuming carpets and rugs, cleaning walk-off mats, spray cleaning and buffing, damp mopping, stripping, coating and buffing, carpet and rug deep cleaning, restrooms services, restroom cleaning, and debris removal.  

The work identified is to be provided by means of a Facility Support, Indefinite Delivery, Indefinite Quantity (IDIQ), Performance-Based contract with Recurring and Non-Recurring services. Source Selection procedures will be used to select the proposal that provides the lowest price and is technically acceptable to the Government. Offerors will be evaluated using the Lowest Priced Technically Acceptable (LPTA) Method. In order to permit efficient competition, the Navy will utilize the following methodology:  Proposals will initially be screened for price and placed in order of price (lowest price to highest price).  The Navy will then evaluate the technical factors of the lowest priced proposal.  The Navy will make award to the lowest priced technically acceptable proposal.  However, if the lowest priced proposal is not found to be technically acceptable, the Navy, at its sole discretion, reserves the right to increase the number of proposals it will review, until the Government identifies a technically acceptable proposal.  Accordingly, under this methodology, the technical factors of some proposals may not be evaluated by the Navy.  If discussions are deemed necessary by the Contracting Officer, all proposals will be evaluated (both technical and price) for the purpose of establishing a competitive range.  Proposers are advised that the Government intends to evaluate proposals and award without discussions or any contact concerning the proposals received. Therefore, proposals should be submitted initially on the most FAVORABLE terms. Proposers should not assume that they will be contacted or afforded an opportunity to qualify, discuss or revise their proposals. If discussions are deemed necessary by the Contracting Officer, all proposals will be evaluated (both non-price and price) for the purpose of establishing a competitive range.

The solicitation and resulting contract award will be a performance-based service acquisition made to the responsible offeror whose proposal, conforming to the Request for Proposals (RFP), will be advantageous to the Government price and other evaluation factors considered. The offeror’s proposal shall contain a response to each of the evaluation factors and shall be in the form prescribed by the solicitation. The solicitation requires the evaluation of price and the following non-price factors:  Factor 1 – Technical Approach/Management, Factor 2 – Corporate Experience, Factor 3 – Safety and Factor 4 – Past Performance.  NOTE:  Offerors MUST be evaluated as technically ACCEPTABLE under factors 1, 2, 3 and 4 in order to be considered technically acceptable overall.

Factor 2 Corporate Experience and Factor 4 Past Performance: The Offeror shall submit projects that are similar in size, scope and complexity to the solicitation. 

Size:  A maintenance service contract with a yearly value between $4 Million and $8 Million for recurring services. Indefinite Quantity/Indefinite Delivery values for non-recurring work will not be considered.

Scope:  Demonstrate the ability to provide all labor, management, supervision, tools, material, and equipment required to provide Custodial Services and other items necessary to the cleanliness of working environments. Demonstrate the ability to perform various miscellaneous services including, but not limited to, space cleaning, emptying waste containers and desk side recycling containers, entrance cleaning, lunch/break room, window blinds, interior glass surfaces, drinking fountains, floor care, sweeping and dust mopping, vacuuming carpets and rugs, cleaning walk-off mats, spray cleaning and buffing, damp mopping, stripping, coating and buffing, carpet and rug deep cleaning, restrooms services, restroom cleaning, and debris removal, and other services that may be typical of a custodial services contract.

Complexity:  Demonstrate the ability to respond simultaneously to service calls (routine and urgent) and maintenance requirements for various locations and buildings throughout the installation. Demonstrate the ability to manage competing priorities in order to support customer demands.

Offers shall be submitted for the performance of work for a period of one year. However, the initial term of the contract may be for a period of less than one year. The Government has the option to extend the term of the contract services for additional periods of one to twelve months.  The contract will be for a base period with four one-year option periods, which, cumulatively, will not exceed sixty months. 

The proposed procurement will be issued as a NAVFAC Mid-Atlantic Electronic Facilities Support Contract with online ordering capability using FedMall for the Indefinite Quantity Exhibit Line Item Numbers (ELINs). Acceptance of Government Purchase Credit Cards is required along with the purchase of FedMall Encrypted software. The North American Classification System (NAICS) code is 561720, size standard $18 million.

The proposed procurement listed herein is a competitive 8(a) Small Business set-aside.  The RFP will be made available in electronic format only (Adobe Acrobat (.pdf)) and will be posted on the Beta SAM website around 18 May 2020.  The estimated proposal due date shall be at least 30 days after the RFP is posted. (Contractors - Technical inquiries must be submitted in writing to Brandi Upton (brandi.upton@navy.mil) 10 days prior to the RFP due date. 

The site address is https://beta.sam.gov.  Notifications of any updates or amendments to the solicitation will be posted on the website only. Contractors are encouraged to register on the Beta SAM website. Only registered contractors will be notified by e-mail when amendments to the solicitation are issued. IT IS THE SOLE RESPONISBILITY OF THE OFFEROR TO CONTINUALLY VIEW THE WEBSITE FOR CHANGES. All prospective contractors are required to register in the System for Award Management (SAM) database. Failure to register in the SAM database will make an offeror ineligible for award. Offerors and contractors may obtain information on registration and annual confirmation requirements via the Internet at https://www.sam.gov/portal/SAM/ .